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SpecialFinanceAndManagementCommittee/2015-09-29.pdf,1 | SpecialFinanceAndManagementCommittee | 2015-09-29 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 Meeting Minutes LaTonda Simmons, City Clerk CITY OF OAKLAND *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, September 29, 2015 9:30 AM Sgt. Mark Dunakin Room - 1st Floor DEFINITION OF TERMS: Consent Item: any action item that a subject matter Committee has forwarded to the full Council with unanimous recommendation for approval and is not controversial, and does not have a high level of public interest as determined by the Rules Committee. Non-Consent Item: any action that a subject-matter Committee has forwarded to the full Council without unanimous recommendation for approval, or having a high level of public interest, or is controversial as determined by the Rules Committee. Action Item: any resolution, ordinance, public hearing, motion, or recommendation requiring official vote and approval of the City Council to be effective. Informational Item: an item of the agenda consisting only of an informational report that does not require or permit Council action. Roll Call / Call To Order The Oakland City Council Finance and Management Committee convened at 9:32 a.m, with Councilmember Kalb presiding as Chairperson. Excused 1 - - Lynette Gibson McElhaney Present 3 - - Annie Campbell Washington, Abel J. Guillén, and Dan Kalb COMMITTEE MEMBERSHIP: 1 Approval Of The Draft Minutes From The Committee Meeting Of September 15, 2015 15-0078 Attachments: view Report.pdf This Informational Report was Received and Filed. City of Oakland Page 1 Printed on 11/3/2015 | 1 | SpecialFinanceAndManagementCommittee/2015-09-29.pdf |
SpecialFinanceAndManagementCommittee/2015-09-29.pdf,2 | SpecialFinanceAndManagementCommittee | 2015-09-29 | *Special Finance & Management Meeting Minutes September 29, 2015 Committee Excused: 1 - - Gibson McElhaney Aye: 3 - Campbell Washington, Guillén, and Kalb 2 Determination Of Schedule Of Outstanding Committee Items 15-0085 Attachments: view Report.pdf View supplemental Report.pdf This Informational Report was Received and Filed. Excused: 1 - - Gibson McElhaney Aye: 3 - - Campbell Washington, Guillén, and Kalb 3 Subject: State And Federal Budget Status Report From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE] 15-0097 Attachments: View Report.pdf view supplemental Report.pdf A motion was made by Campbell Washington, seconded by Guillén, that this matter be Received and Filed. The motion passed by the following vote: Excused: 1 - - Gibson McElhaney Aye: 3 - Campbell Washington, Guillén, and Kalb City of Oakland Page 2 Printed on 11/3/2015 | 2 | SpecialFinanceAndManagementCommittee/2015-09-29.pdf |
SpecialFinanceAndManagementCommittee/2015-09-29.pdf,3 | SpecialFinanceAndManagementCommittee | 2015-09-29 | *Special Finance & Management Meeting Minutes September 29, 2015 Committee 4 Subject: Equal Access Annual Compliance Report From: Human Resources Management Department Recommendation: Recieve The Equal Access Annual Compliance Report For Fiscal Year 2014-2015 15-0104 Attachments: View Report.pdf The Committee directed staff to bring a follow-up report in 6 months in regard to the following areas: 1. Compare the City's website with other jurisdictions and provide recommendations on how to better serve the public online; 2. Look at survey people surveyed and identify the service problems they were having and provide recommendations for fixing those problems with the Finance Department and the Parks & Rec Department; 3. Develop goal and plan for improving services through the Business Assistant Center; 4. Analyze access around Fire Department staffing; 5. Provide report on recruitments efforts for Spanish-language police dispatchers; 6. Identify and inventory vital records and create plan for ensuring all vital records have been translated; and 7. Replace Chinese-speaking position in the Oaklanders Assistance Center. There were 2 speakers on this item This Informational Report was Received and Filed. 5 Subject: PFRS Investment Portfolio As Of June 30, 2015 From: Finance Department Recommendation: Receive An Informational Report On The Oakland Police And Fire Retirement System's Investment Portfolio As Of June 30, 2015 15-0100 Attachments: View Report.pdf A motion was made by Guillén, seconded by Campbell Washington, that this matter be Received and Filed. The motion carried by the following vote: Excused: 1 - - Gibson McElhaney Aye: 3 - - Campbell Washington, Guillén, and Kalb City of Oakland Page 3 Printed on 11/3/2015 | 3 | SpecialFinanceAndManagementCommittee/2015-09-29.pdf |
SpecialFinanceAndManagementCommittee/2015-09-29.pdf,4 | SpecialFinanceAndManagementCommittee | 2015-09-29 | *Special Finance & Management Meeting Minutes September 29, 2015 Committee 6 Subject: Aftermarket Automotive Parts & Accessories Contract From: Finance Department Recommendation: Adopt A Resolution Authorizing The City Administrator To Award A Contract To General Auto- Parts Company The- Lowest Responsible, Responsive Bidder, A Corporation, In An Annual Amount Not To Exceed Five Hundred Thousand Dollars ($500,000.00) To Provide Aftermarket Automotive Parts & Accessories For A Three Year Term, August 1, 2015 To July 31, 2018 For A Total Not To Exceed Contract Amount Of One Million Five Hundred Thousand Dollars ($1,500,000.00), In Accordance With Specification No. 15-465-14-01/Request For Quotation (RFQ) No. 5466, And The General Conditions Therefor On File In Purchasing Section And Contractor's Bid Filed With The City On June 1, 2015. 15-0106 Attachments: View Report.pdf 85815 CMS The Committee requested staff bring a report in December about the City's procurement processes overall, including why more firms do not participate in the bid process. A motion was made by Guillén, seconded by Campbell Washington, that this matter be Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, to be heard 10/6/2015. The motion failed by the following vote: Excused: 1 - - Gibson McElhaney Aye: 3 - - Campbell Washington, Guillén, and Kalb City of Oakland Page 4 Printed on 11/3/2015 | 4 | SpecialFinanceAndManagementCommittee/2015-09-29.pdf |
SpecialFinanceAndManagementCommittee/2015-09-29.pdf,5 | SpecialFinanceAndManagementCommittee | 2015-09-29 | *Special Finance & Management Meeting Minutes September 29, 2015 Committee S-7 Subject: IT Projects & Financing From: Information Technology Department Recommendation: Adopt A Resolution Authorizing The City Administrator Or Designee To Execute A Master Lease Agreement(S) With IBM Credit LLC For Financing Not To Exceed An Amount Of $17,000,000, A Term Of 7 Years And An Interest Rate Of 3.5% Tax Exempt And/Or 5.5% Taxable; And Waiving Competitive Selection Requirements For The Financing Agreement(S) Proceeds Of The Financing To Fund: (A) Current Information Technology Systems Operations And Maintenance; And (B) Project To Upgrade/Implement The Oracle Systems Including Hardware, Software, Professional Services, Support And Maintenance; And (C) Project To Implement A New Municipal Budgeting System Including Hardware, Software, Professional Services, Support And Maintenance; And (D)Project To Replace And Improve 9-1-1 Public Safety Systems Including Hardware, Software, Professional Services, Support And Maintenance; And 2.Approving The Recommendations Of The City Administrator For The Award Of Contracts To Provide Professional Services To Upgrade/Implement The Oracle Systems And To Implement A New Municipal Budgeting System (Projects 1(B) And 1(C) Above) Based On The Results Of The Competitive Selection Process; And Authorizing The City Administrator Or Designee To Negotiate And Enter Into Professional Services Contracts With The Approved Firms. 15-0059 Attachments: View Report.pdf View Supplemental Report.pdf View Supplemental Report.pdf 85825 CMS The Committee requested a follow-up report in 3 months which should include the following information: 1. Who the city is contracting with; 2. The not to exceed contract amounts, and 3. Overall status of the project. The Committee also requested staff provide an analysis on savings outcomes and metrics for the project by mid-2016. This City Resolution was Approve as Amended the Recommendation of Staff, and Forward.to the Meeting of the Oakland City Council to be heard 10/6… | 5 | SpecialFinanceAndManagementCommittee/2015-09-29.pdf |
SpecialFinanceAndManagementCommittee/2015-09-29.pdf,6 | SpecialFinanceAndManagementCommittee | 2015-09-29 | *Special Finance & Management Meeting Minutes September 29, 2015 Committee Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) There were 2 Open Forum speakers. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance And Management Committee adjourned the meeting at 11:05 a.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510)238-6406 Fax: (510) 238-6699 Recorded Agenda: (510)238-2386 Telecommunications Display Device: (510) 238-3254 MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M. City of Oakland Page 6 Printed on 11/3/2015 | 6 | SpecialFinanceAndManagementCommittee/2015-09-29.pdf |
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