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RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,1 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza 1852 2002 Meeting Minutes Oakland, California 94612 OAKLAND LaTonda Simmons, City Clerk Grawing for are 150 your *Special Concurrent Meeting of the Redevelopment Agency and Finance and Management Committee Hearing Room 1, 1 Frank H. Ogawa Plaza City of Oakland Website: http://www.oaklandnet.com Tuesday, December 11, 2007 1:00 PM Hearing Room One - 1st Floor Roll Call / Call to Order Councilmember Present: 4 - Chair Quan, Member De La Fuente, Member Nadel and Member Brunner The Oakland City Council Finance and Management Committee convened at 4:10 p.m., with Councilmember Quan presiding as Chairperson. 1 Approval of the Draft Minutes from the Committee Meeting held on November 27, 2007 A motion was made by Member De La Fuente, seconded by Member Nadel, to *Approve the Minutes. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member De La Fuente, seconded by Member Nadel, to *Approve with the following amendments. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa ITEMS SCHEDULED BY COMMITTEE Subject: Equal Access Ordinance Implementation From: Office of Personnel Recommendation: Action On A Follow-Up Report On The Status Of The Implementation Of The Equal Access Ordinance And Recommendations For Improving Language Access To City Of Oakland Services 07-0292 Scheduled to *Finance & Management Committee on 1/22/2008 View Report.pdf View Supplemental Report.pdt View Supplemental Report.pdf View Supplemental Report.pdf View Suplemental Report.pdf City of Oakland Page 1 Printed on 1/8/08 | 1 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,2 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | *Special Concurrent Meeting of the Meeting Minutes December 11, 2007 Redevelopment Agency and Finance and Management Committee 3 Subject: City's Payroll And Compensation Practices Audit From: Office Of The City Auditor Recommendation: Receive The Performance Audit Of The City's Payroll And Compensation Practices 07-0784 A motion was made by Member Nadel, seconded by Member Brunner, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa - Michael Ferraro - R. Kaplan View Report.pdf City of Oakland Page 2 Printed on 1/8/08 | 2 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,3 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | *Special Concurrent Meeting of the Meeting Minutes December 11, 2007 Redevelopment Agency and Finance and Management Committee 4 Subject: Improvements To Payroll Control And Processes From: Finance and Management Agency Recommendation: Action On A Report On Payroll Controls And Improvements And A Response To An Audit Of The City's Payroll And Compensation Practices Conducted By The Office Of The City Auditor 07-0785 A motion was made by Member Nadel, seconded by Member Brunner. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner This item is continued to the next Midcycle Budget Meeting. The Committee directed staff to come back to the Mid-cycle Budget Meeting with the following: 1) whether a Payroll Manual has been created in addition to the OTL software application manual; 2) a status report on a written set of formal procedures for activation and deactivation of seasonal, part-time, and other intermittent employees; 3) an employee bonus program proposal; 4) centralization of Payroll proposal; 5) the Executive Package polices; 6) the payroll advance polices and 7) should the City Auditor and the City Attorney receive management leave and vacation; The Committee recommended that the following information be discussed during closed session: 1) the third week of management leave; 2) should the policy of management leave be "use it or lose it";3) sworn employees eligibility to buyback leave; and 4) the buyback of other leave including floating holidays. The Committee Chair Jean Quan requested that the following information be further researched and return to the Committee with follow-up if necessary : 1) summary of any employee bonuses awarded either in excess of $1,500 dollars allowed under the Employee Recognition Program or outside of "in-lieu of merit increase" for management employees. Information on why some departments granted more bonuses than others; 2) Summary of the 42 outstanding balances from salary advances, how many have… | 3 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,4 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | Recommendation: Adopt A Resolution Authorizing The City Administrator To Execute A Two (2) Year Professional Service Contract Between The City Of Oakland And Aberdeen Captioning To Provide Stenography Services For Real-Time Off-Site Closed Captioning Of All Regularly Scheduled And Special Concurrent Oakland Redevelopment Agency/Oakland City Council, And City Council Committee Meetings In A Total Amount Not To Exceed Seventy Thousand Dollars ($70,000) Per Year For The Period From January 1, 2008 Through December 31, 2010 And Authorizing The Extension Of The Contract For Up To Two (2) Years For An Additional Amount Not To Exceed Seventy Thousand Dollars ($70,000) Per Year 07-0825 A motion was made by Member Brunner, seconded by Member Nadel, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on December 18, 2007 as a Consent Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner The following individual(s) spoke under and did not indicate a position on this item: - Sanjiv Handa View Report.pdf 80992 CMS.pdf City of Oakland Page 4 Printed on 1/8/08 | 4 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,5 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | *Special Concurrent Meeting of the Meeting Minutes December 11, 2007 Redevelopment Agency and Finance and Management Committee 7 Subject: Purchase Of Real Property - 710 73rd Avenue From: Community and Economic Development Agency Recommendation: Adopt An Agency Resolution Authorizing The Purchase Of Real Property Located At 710 - 73rd Avenue In The Coliseum Redevelopment Project Area For Redevelopment Purposes From James A. And Frances Lee Metz, For A Purchase Price Of $515,000, Plus Environmental Insurance And Customary Real Estate Closing Costs Not To Exceed $56,500 07-0762 A motion was made by Member De La Fuente, seconded by Member Brunner, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on December 18, 2007 as a Consent Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner The following individual(s) spoke under and did not indicate a position on this item: - Sanjiv Handa View Report.pdf 2007-0084 CMS.pdf City of Oakland Page 5 Printed on 1/8/08 | 5 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,6 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | *Special Concurrent Meeting of the Meeting Minutes December 11, 2007 Redevelopment Agency and Finance and Management Committee 8 Subject: Prompt Payment Policy From: Councilmember Desley Brooks Recommendation: Adopt An Ordinance Establishing A Prompt Payment Policy Requiring Payment Within 15 Business Days After Receipt Of An Invoice For Purchase Of Goods And/Or Services Applicable To 1) The City With Respect To Contracts Let Directly To Local Businesses, 2) To Non-Profit And For-Profit Entities Contracted To Manage Or Operate City Facilities Or Public Programs Or Concessions On City-Owned Property, And 3) To City Contractors With Respect To Their Subcontractors, And Imposing Interest Penalties For Violations, To Be Codified At Oakland Municipal Code Title 2, Chapter 2.06 (TITLE CHANGE) 07-0800 A motion was made by Member Brunner, seconded by Member De La Fuente, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on December 18, 2007 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner DUE TO THE PRESENCE OF COUNCILMEMBER BROOKS, A QUORUM OF THE CITY COUNCIL WAS NOTED, AND A MOTION WAS MADE AND SECONDED TO ADJOURN THE MEETING OF THE FINANCE AND MANAGEMENT COMMITTEE, AND TO CONVENE AS A SPECIAL MEETING OF THE FULL COUNCIL AT 3:52 P.M. The Committee directed staff to amend the Ordinance with the following information: 1) change 3 day turnaround to 5 days so the Liaison has enough time to investigate disputes; 2) change 10% per month penalty to 10% per year; 3) change the 15 day payment cycle to 20 days; and 4) eliminate the sentence on page eight (8) of the ordinance "The City may not appeal Liaison determination for claims submitted by Local Prime Contractors; but the City may submit an appeal of the Liaison determination to the City Administrator within five days. Staff was also directed to return i… | 6 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,7 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | From: Finance And Management Agency Recommendation: Cash Management Report For The Quarter Ended September 30, 2007 07-0824 A motion was made by Member Brunner, seconded by Member De La Fuente, that this matter be *Rescheduled to the *Finance & Management Committee, to be heard at the January 8, 2008 meeting. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner View Report.pdf 10 Subject: Civil Service Exemption - Various Positions From: Finance and Management Agency Recommendation: Adopt A Resolution Recommending To The Civil Service Board That The Classifications Of: Chief Of Police, Assistant; Police Services Manager I; Police Services Manager II; Budget Director, Assistant; Director Of Information Technology; Director Of Contracting & Purchasing; And Associate Director, Library Services Be Exempted From The Operation Of The Civil Service 07-0815 A motion was made by Member Brunner, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on December 18, 2007 as a Consent Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa View Report.pdf 80993 CMS.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting at 4:20 p.m. City of Oakland Page 7 Printed on 1/8/08 | 7 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf,8 | RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | *Special Concurrent Meeting of the Meeting Minutes December 11, 2007 Redevelopment Agency and Finance and Management Committee * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 TDD City Clerk and Clerk of the Council City of Oakland Page 8 Printed on 1/8/08 | 8 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |
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