pages: RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf, 3
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RedevelopmentAgencyandFinanceandManagementCommittee | 2007-12-11 | *Special Concurrent Meeting of the Meeting Minutes December 11, 2007 Redevelopment Agency and Finance and Management Committee 4 Subject: Improvements To Payroll Control And Processes From: Finance and Management Agency Recommendation: Action On A Report On Payroll Controls And Improvements And A Response To An Audit Of The City's Payroll And Compensation Practices Conducted By The Office Of The City Auditor 07-0785 A motion was made by Member Nadel, seconded by Member Brunner. The motion carried by the following vote: Votes: Councilmember Aye: Chair Quan, Member De La Fuente, Member Nadel and Member Brunner This item is continued to the next Midcycle Budget Meeting. The Committee directed staff to come back to the Mid-cycle Budget Meeting with the following: 1) whether a Payroll Manual has been created in addition to the OTL software application manual; 2) a status report on a written set of formal procedures for activation and deactivation of seasonal, part-time, and other intermittent employees; 3) an employee bonus program proposal; 4) centralization of Payroll proposal; 5) the Executive Package polices; 6) the payroll advance polices and 7) should the City Auditor and the City Attorney receive management leave and vacation; The Committee recommended that the following information be discussed during closed session: 1) the third week of management leave; 2) should the policy of management leave be "use it or lose it";3) sworn employees eligibility to buyback leave; and 4) the buyback of other leave including floating holidays. The Committee Chair Jean Quan requested that the following information be further researched and return to the Committee with follow-up if necessary : 1) summary of any employee bonuses awarded either in excess of $1,500 dollars allowed under the Employee Recognition Program or outside of "in-lieu of merit increase" for management employees. Information on why some departments granted more bonuses than others; 2) Summary of the 42 outstanding balances from salary advances, how many have been collected, are in payment plans, were sent to collections, are beyond the statute of limitations for collections, etc.; 3) how many salary advances were because an employee was on vacation vs. an emergency; 4) are some of the employees getting advances on a routine basis; 5) detailed summary of management leave and vacation leave brought back in excess of the MOU provisions; and 6) the process to enforce no approval of side letter agreements. The following individual(s) spoke under adn did not indicate a position on this item: - Sanjiv Handa - Michael Ferraro - Carolyn Webb City of Oakland Page 3 Printed on 1/8/08 | 3 | RedevelopmentAgencyandFinanceandManagementCommittee/2007-12-11.pdf |