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SpecialFinanceAndManagementCommittee/2014-06-10.pdf,1 | SpecialFinanceAndManagementCommittee | 2014-06-10 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Meeting Minutes Oakland, California 94612 CITYTOF LaTonda Simmons, City Clerk OAKLAND *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, June 10, 2014 9:15 AM Sgt. Mark Dunakin Room - 1st Floor Roll Call / Call To Order Councilmember Present: 4 - Member Kernighan, Member Brooks, Pro Tempore Kaplan and Chair Schaaf The Oakland City Council Finance And Management Committee convened at 9:22 a.m, with Councilmember Schaaf presiding as Chairperson. Councilmember Brooks arrived at 9:35 a.m. COMMITTEE MEMBERSHIP: 1 Approval Of The Draft Minutes From The Committee Meeting Held On May 27, 2014 A motion was made by Pro Tempore Kaplan, seconded by Chair Schaaf, to *Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Abstained: Member Kernighan Councilmember Absent: Member Brooks Councilmember Aye: Pro Tempore Kaplan and Chair Schaaf 2 Determination Of Schedule Of Outstanding Committee Items A motion was made by Member Kernighan, seconded by Pro Tempore Kaplan, to *Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Pro Tempore Kaplan and Chair Schaaf FMC061014 A motion was made by Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Pro Tempore Kaplan and Chair Schaaf View Report.pdf View Supplemental Report.pdf City of Oakland Page 1 Printed on 6/24/14 | 1 | SpecialFinanceAndManagementCommittee/2014-06-10.pdf |
SpecialFinanceAndManagementCommittee/2014-06-10.pdf,2 | SpecialFinanceAndManagementCommittee | 2014-06-10 | *Special Finance & Management Meeting Minutes June 10, 2014 Committee 3 Subject: State and Federal Budget Status Report From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE] 09-0439-61 A motion was made by Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Pro Tempore Kaplan and Chair Schaaf View Report.pdf 4 Subject: Budget Implementation Tracking Report From: Office Of The City Administrator Recommendation: Receive The Monthly Oral Budget Implementation Tracking Report 13-0067-4 A motion was made by Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Pro Tempore Kaplan and Chair Schaaf View Supplemental Report.pdf View Report.pdf Vlew Supplemental Report.pdf 5 Subject: Semi-Annual Vacancy Report From: Human Resources Management Department Recommendation: Receive An Informational Report On Budgeted Vacant Positions And Hiring For The Period November 27, 2013 Through April 28, 2014 13-0623 A motion was made by Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Pro Tempore Kaplan and Chair Schaaf View Report.pdf City of Oakland Page 2 Printed on 6/24/14 | 2 | SpecialFinanceAndManagementCommittee/2014-06-10.pdf |
SpecialFinanceAndManagementCommittee/2014-06-10.pdf,3 | SpecialFinanceAndManagementCommittee | 2014-06-10 | *Special Finance & Management Meeting Minutes June 10, 2014 Committee 6 Subject: First Amendment To The Agreement With Progressive Solutions, Inc. From: Finance Department/Revenue Management Bureau Recommendation: Adopt A Resolution Waiving Request For Proposals ("RFP"), Competitive Selection Advertising And Competitive Bidding Requirements, And Authorizing The City Administrator To: (I) Amend The Agreement With Progressive Solutions, Inc., By Increasing The Agreement Compensation By One Million, Six Hundred Eleven Thousand, Ten Dollars ($1,611,010) For A Total Amount Not To Exceed Two Million, Two Hundred Twenty-Eight Thousand, Ten Dollars ($2,228,010); For System Maintenance And Support Services, Hardware (New And Replacement), Training/Payment Card Security Compliance Services ("PCI Compliance",) Certificates, Forms, Letters And Mailing, And Webhosting Services; And (II) Executing One Optional Annual Extension For Fiscal Year 2014-15 With One Remaining Optional Annual Extension In An Amount Not To Exceed Three Hundred Thirty-Eight Thousand, Nine Hundred Sixty-Three Dollars ($338,963) For Fiscal Year 2015-16 13-0592 A motion was made that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on June 17, 2014 Non-Consent The motion carried by the following vote: Votes: Councilmember Abstained: Member Brooks Councilmember Aye: Member Kernighan, Pro Tempore Kaplan and Chair Schaaf The Committee approved expenditures for Fiscal Years 2014-2015 but not the expenditures for Fiscal Years 2015-2016. The Committee directed staff to provide the following: 1) Additional information regarding contract coverage and previous expenditures; 2) Information on who extended the contract authorization and what controls are in place to prevent unauthorized extensions from happening again; and 3) Provide a legal memo from the City Attorney regarding actions and remedies for contract addendums/extensions that happen without council approval. View Report.pdf Vi… | 3 | SpecialFinanceAndManagementCommittee/2014-06-10.pdf |
SpecialFinanceAndManagementCommittee/2014-06-10.pdf,4 | SpecialFinanceAndManagementCommittee | 2014-06-10 | *Special Finance & Management Meeting Minutes June 10, 2014 Committee 8 Subject: Equipment Master Lease 2014 From: Oakland Public Works Department Recommendation: Adopt A Resolution Authorizing The City Administrator And/Or Designee To (1) Execute A Master Lease Purchase Agreement And All Related Documents With A Financial Institution To Be Identified And Selected Through A Competitive Bidding Process In The Amount Of $15,731,000 To Replace Approximately 269 Vehicles And Equipment Items And, For Items Available From Local Vendors, (2) Authorizing The Waiver Of The Oakland Purchasing Ordinance's Formal Advertising And Competitive Bidding Requirements And Allowing The City Administrator To Solicit Bids From Three Vendors And Award Contracts For Both The Purchase Of The Vehicles And Equipment And Related Financing Without Returning To Council And For Items Not Available From Local Vendors, And (3) Authorize The City Administrator To Enter Into Cooperative Purchase Agreements With Other Governmental Agencies To Purchase The Needed Vehicles And Equipment 13-0612 *Approve the Recommendation of Staff, and Forward to Meeting of the Oakland City Council on 6/17/2014 View Report.pdf 9 Subject: Prohibit And Discourage Investments In Fossil Fuel Companies From: Councilmember Dan Kalb Recommendation: Adopt A Resolution Of The Oakland City Council (1) Declaring A City Policy Prohibiting The Investment Of City Funds Or Holding Any Investment Or Ownership Stake In Any Companies That Extract, Produce, Refine, Burn Or Distribute Fossil Fuels, And (2) Directing The City Administrator Or His/Her Designee To Examine The City's Holdings And Future Investments To Assure That The City Complies With This Policy, And (3) Urging The Governing Boards Of The Oakland Municipal Employees' Retirement System (OMERS), The Oakland Police And Fire Retirement System (PFRS) And The California Public Employees' Retirement System (CalPERS) To Divest From All Publicly-Traded Fossil Fuel Companies, And (4) Urging Other Local Jurisdictions That Intersect … | 4 | SpecialFinanceAndManagementCommittee/2014-06-10.pdf |
SpecialFinanceAndManagementCommittee/2014-06-10.pdf,5 | SpecialFinanceAndManagementCommittee | 2014-06-10 | *Special Finance & Management Meeting Minutes June 10, 2014 Committee 10 Subject: Use Of Excess Real Transfer Tax Revenues & Establishing Rainy Day Fund From: Councilmember Libby Schaaf Recommendation: Receive A Report And Adopt Recommendations To Amend Ordinance No. 13170 The Council's General Purpose Fund (GPF) Financial Policies Regarding Use Of Excess Real Transfer Tax Revenues And Establishing A Rainy Day Fund And Policy For Funding Debt And Unfunded Liabilities 13-0614 View Report.pdf View Supplemental Report.pdf View Supplemental Report.pdf View Supplemental Report.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) 1 speaker spoke during Open Forum. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance And Management Committee adjourned the meeting at 11:57 a.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-3226 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 TTD MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M. City Clerk and Clerk of the Council City of Oakland Page 5 Printed on 6/24/14 | 5 | SpecialFinanceAndManagementCommittee/2014-06-10.pdf |
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