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FinanceAndManagementCommittee/2013-07-23.pdf,1 | FinanceAndManagementCommittee | 2013-07-23 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Meeting Minutes Oakland, California 94612 CITYTOF LaTonda Simmons, City Clerk OAKLAND *Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, July 23, 2013 9:30 AM Sgt. Mark Dunakin Room - 1st Floor Roll Call / Call To Order Councilmember Present: 4 - Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf The Oakland City Council Finance & Management Committee convened at 9:38 a.m., with Councilmember Schaafpresiding as Chairperson. 1 Approval Of The Draft Minutes From The Committee Meeting Held On June 25, 2013 And July 9, 2013 A motion was made by President Pro Tempore Kaplan, seconded by Member Brooks, to *Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Absent: Council President Kernighan Councilmember Aye: Member Brooks, President Pro Tempore Kaplan and Chair Schaaf The Roll Call was modified to note Council President present at 9:40 a.m. 2 Determination Of Schedule Of Outstanding Committee Items A motion was made by President Pro Tempore Kaplan, seconded by Council President Kernighan, to *Approve with the following amendments. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf The Committee directed staff to bring a report regarding the PEG funding to the first committee meeting in September. fmc072313 View Report.pdf View Supplemental Report.pdf City of Oakland Page 1 Printed on 9/10/13 | 1 | FinanceAndManagementCommittee/2013-07-23.pdf |
FinanceAndManagementCommittee/2013-07-23.pdf,2 | FinanceAndManagementCommittee | 2013-07-23 | *Finance & Management Meeting Minutes July 23,2013 Committee 3 Subject: State and Federal Budget Status Report From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE] 09-0439-44 A motion was made by President Pro Tempore Kaplan, seconded by Council President Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf The Committee directed staff to bring the following reports in the fall: 1) In-depth report re Enterprise Zone changes (CED Committee); and 2) Affordable Care Act. View Report.pdf 4 Subject: Fiber Optics Network Master Plan And Pilot Project Area Deployment From: Department Of Information Technology Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator To: 1) Negotiate And Execute A Professional Services Agreement With Kimley-Horn Associates For Engineering Services In An Amount Not To Exceed $50,000; And, 2) Waive The Competitive Bidding, Advertising, And The Request For Proposal Process And Delegate Authority To The City Administrator To Award Contract Related To Engineering Services; And 12-0655 View Report.pdf View Supplemental Report.pdf 84576 CMS.pdf 2) A Resolution Authorizing The City Administrator To: 1) Negotiate And Execute A Professional Services Agreement With Tellus Venture For Professional Services In An Amount Not To Exceed $25,000; And, 2) Waive The Competitive Bidding, Advertising, And The Request For Proposal Process And Delegate Authority To The City Administrator To Award Contracts Related To Professional Services; And 12-0655-1 84577 CMS.pdf City of Oakland Page 2 Printed on 9/10/13 | 2 | FinanceAndManagementCommittee/2013-07-23.pdf |
FinanceAndManagementCommittee/2013-07-23.pdf,3 | FinanceAndManagementCommittee | 2013-07-23 | *Finance & Management Meeting Minutes July 23,2013 Committee 3) A Resolution Authorizing The City Administrator To: 1) Enter Into A Twelve Month Non-Exclusive Negotiating Rights Agreement With LightUP Oakland For Developing A Comprehensive Broadband Implementation Strategy; And 2) A Twelve Month Non-Exclusive Negotiating Rights Agreement With LightUP Oakland To Lease City Of Oakland Conduit To Install Fiber Optic Including The Proposed Pilot Project Area; And Return To The Council For Authorization 12-0655-2 A motion was made by President Pro Tempore Kaplan, seconded by Member Brooks, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 30, 2013 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf The Committee approved recommendations as amended to include connectivity to the Oakland Airport and Eastmont Station. 84578 CMS.pdf 5 This Number Intentionally Left Blank 6 Subject: IT Financing Infrastructure, Operations, Maintenance and Licensing Agreements From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator Or Designee To Execute A Master Lease Agreement, Municipal Payment Plan And All Related Documents With IBM Credit LLC And Oracle Credit Corporation, For Financing In An Amount Not To Exceed $19,250,000 For A Term Of Not More Than 7 Years And An Interest Rate Not To Exceed 3.5% Tax Exempt And/Or 4.8% Taxable, To Provide Funding To Enter: (1) Renewal Of On-Going Information Technology Operations And Maintenance Agreements And (2) Hardware, Software, Professional Services And Maintenance Agreements To Upgrade And Enhance Oracle, Microsoft And Public Safety Systems; In Addition, The City Council Authorizes Entry Into Information Technology Agreement(s) For Upgrades To Existing Systems Without Returning To Council And Waives Competitive Bidding, Adv… | 3 | FinanceAndManagementCommittee/2013-07-23.pdf |
FinanceAndManagementCommittee/2013-07-23.pdf,4 | FinanceAndManagementCommittee | 2013-07-23 | *Finance & Management Meeting Minutes July 23,2013 Committee 7 Subject: Upgrade The City's Integrated Public Safety System (IPSS) Network From: Office Of The City Administrator Recommendation: Adopt A Resolution Awarding A Contract To Bear Data Solutions Technology, A Corporation, In An Amount Not To Exceed Five Hundred Fourteen Thousand, Four Hundred Forty-Three Dollars And Ninety-Four Cents ($514,443.94) To Upgrade The City's Integrated Public Safety System (IPSS) Network In Accordance With Specification No. 13-204-91/Request For Quote (RFQ) No. 4492 And The General Conditions Therefor On File In Purchasing According To Its Bid Filed With The City Clerk On March 28, 2013 12-0680 A motion was made by Council President Kernighan, seconded by President Pro Tempore Kaplan, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 30, 2013 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf View Report.pdf View Supplemental Report.pdf 84580 CMS.pdf 8 Subject: Upgrade Of The IT Project Manager III Position From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator To Upgrade The Project Manager III Position Responsible For Oversight Of The City's Information Technology Function To A Director Of Information Technology Position And Authorizing The City Administrator To Approve An Initial Salary For The Position Of Director Of Information Technology That Exceeds The Mid-Point, And Not To Exceed The Top Of The Salary Range Of $182,274 Annually, In Conformance With The Requirements Of Ordinance No. 12918 C.M.S. 12-0684 A motion was made by President Pro Tempore Kaplan, seconded by Council President Kernighan, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 30, 2013 as a Non-Consent item. The m… | 4 | FinanceAndManagementCommittee/2013-07-23.pdf |
FinanceAndManagementCommittee/2013-07-23.pdf,5 | FinanceAndManagementCommittee | 2013-07-23 | *Finance & Management Meeting Minutes July 23, 2013 Committee 9 Subject: Add Employee Relations Analyst Classification To Salary Ordinance From: Department Of Human Resources Managment Recommendation: Adopt The Following Pieces Of Legislation: 1) An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 C.M.S. ("Salary Ordinance") To Add The Classification Employee Relations Analyst, Principal; And 12-0672 A motion was made by President Pro Tempore Kaplan, seconded by Council President Kernighan, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 30, 2013 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf View Report.pdf 2) A Resolution Recommending To The Civil Service Board The Exemption Of The Following Classification From The Operation Of The Civil Service: Employee Relations Analyst, Principal 12-0672-1 A motion was made by President Pro Tempore Kaplan, seconded by Council President Kernighan, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 30, 2013 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf 84582 CMS.pdf City of Oakland Page 5 Printed on 9/10/13 | 5 | FinanceAndManagementCommittee/2013-07-23.pdf |
FinanceAndManagementCommittee/2013-07-23.pdf,6 | FinanceAndManagementCommittee | 2013-07-23 | *Finance & Management Meeting Minutes July 23, 2013 Committee 10 Subject: Resolution To Increase Contract With Renne Sloan Holtzman Sakai From: Office Of The City Administrator Recommendation: Adopt A Resolution Waiving Advertising And Solicitation Of Requests For Proposals/Qualifications And Authorizing The City Administrator To Amend The September 2012 Services Contract With Renne Sloan Holtzman Sakai, LLP, Public Law Group, For Assistance With Miscellaneous Employees Union Negotiations, To Increase The Contract By An Amount Not Exceed One Hundred Thousand Dollars ($100,000), For Additional Services, For A Total Contract Amount Of Two Hundred Ninety Thousand Dollars ($290,000) 12-0685 A motion was made by Member Brooks, seconded by President Pro Tempore Kaplan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 30, 2013 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council President Kernighan and Chair Schaaf The Committee approved recommendations as amended to approve payment for work already completed or covered under the current contract with the law firm. The Committee also direct staff to provide a supplemental report which includes current contract terms, invoices to date, what bargaining sessions the firm attended, and what proposals the firm drafted. Any recommendations for additional allocations to the law firm for future work will be continued until the first Committee meeting in September. View Report.pd 11 Subject: Workers Compensation TPA Contract Extension From: Department of Human Resources Management Recommendation: Adopt A Resolution Waiving The Advertising And Request For Proposal Process And Authorizing The City Administrator To Extend The Current Agreement With The City's Workers' Compensation Third Party Administrator, JT2 Integrated Resources, For The Provision Of Workers' Compensation Administration Services, B… | 6 | FinanceAndManagementCommittee/2013-07-23.pdf |
FinanceAndManagementCommittee/2013-07-23.pdf,7 | FinanceAndManagementCommittee | 2013-07-23 | *Finance & Management Meeting Minutes July 23,2013 Committee Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) There were no Open Forum speakers. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance & Manamgement Committee adjourned the meeting at 12:12 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-3226 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 TTD MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30AM TO 5:00PM City Clerk and Clerk of the Council City of Oakland Page 7 Printed on 9/10/13 | 7 | FinanceAndManagementCommittee/2013-07-23.pdf |
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