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SpecialFinanceAndManagementCommittee/2012-07-10.pdf,1 | SpecialFinanceAndManagementCommittee | 2012-07-10 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Meeting Minutes Oakland, California 94612 CITYTOF LaTonda Simmons, City Clerk OAKLAND *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, July 10, 2012 10:30 AM Sgt. Mark Dunakin Room - 1st Floor Roll Call / Call to Order Councilmember Present: 4 - Member Brunner, Member Kernighan, Member Brooks and Chair De La Fuente The Oakland City Council Special Finance and Management Committee convened at 10:40 a.m., with Councilmember ProTempore, Ignacio De La Fuente presiding as Chairperson. 1 Approval of the Draft Minutes from the Committee Meeting held on Tuesday, June 26, 2012 A motion was made by Member Kernighan, seconded by Member Brunner, to *Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Member Brunner and Chair De La Fuente 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Brunner, seconded by Member Kernighan, to *Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Member Brunner and Chair De La Fuente There were no changes to the pending list. fmc071012 View Report. TIF City of Oakland Page 1 Printed on 8/15/14 | 1 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
SpecialFinanceAndManagementCommittee/2012-07-10.pdf,2 | SpecialFinanceAndManagementCommittee | 2012-07-10 | *Special Finance & Management Meeting Minutes July 10, 2012 Committee 3 Subject: State and Federal Budget Status From: Office Of Budget Recommendation: Receive An Informational Report Regarding The Status Of The State and Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE] 09-0439-26 A motion was made by Member Brunner, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Absent: Member Brooks Councilmember Aye: Member Kernighan, Member Brunner and Chair De La Fuente View Report.pdf 4 Subject: Report On City Audits From: Councilmember Ignacio De La Fuente Recommendation: Action On A Report On All Audits Performed By The City Auditor Including Those Required By Ordinance, Required By Ballot Measure, Required By The City Charter, And Other Required Audits, Additionally, Include Audits And Programs Conducted And/Or Initiated By The City Auditor's Office Including Hours And Costs (In-House And Contracted Out) Associated With The Audits And Programs 11-0592 A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be Continued to the *Finance & Management Committee, due back on September 11, 2012 The committee directed that this item be continued to the September 11, 2012 Finance and Management Committee with the following: 1. Report from the City Administrator's Office on all City Audits Performed (and not performed) by the City Auditor. 2. Councilmember De La Fuente's letter requesting information from the City Auditor. The previous Audit report that has been submitted for the committee to review. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There were no speakers on this item. View Report.pdf View Report.pdf View Supplemental Report.pdf View Report.pdf View Supplemental Report.pdf View Supplemental Report.pdf View Supplemental Report.pdf City of Oakland Page 2 Printed on 8/15/14 | 2 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
SpecialFinanceAndManagementCommittee/2012-07-10.pdf,3 | SpecialFinanceAndManagementCommittee | 2012-07-10 | *Special Finance & Management Meeting Minutes July 10, 2012 Committee 5 Subject: Debt Management Policy From: Office Of The City Administrator Recommendation: Adopt A Resolution Adopting The City Of Oakland's Debt Management Policy And Swap Policy For Fiscal Year 2012-2013 11-0583 A motion was made by Chair De La Fuente, seconded by Member Brooks, that this matter be Continued to the *Finance & Management Committee, due back on September 11, 2012 The committee bifurcated this item and extended the existing Debt Management Policy until the September 11, 2012 Finance and Management Committee providing the City Administrator's office time to research and provide additional options to the committee. The committee further directed that the Swap Policy return to the September 11, 2012 Finance and Management committee and include the following information: 1. 1997 Report previously submitted to Council and any subsequent amendments to Goldman Sachs. 2. Information regarding the Social Responsibility Component used around the country associated with Debt Management and Swap Policy. 3. Whether the new proposed policy takes into consideration what was approved at the July 3, 2012 City Council meeting related to Goldman Sachs. 4. Specific criteria for entering into a swap policy in the future. The red-lined version of the proposed policies. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There were 4 speakers on this item. View Report.pdf View Supplemental Report.pdf 83979 CMS.pdf City of Oakland Page 3 Printed on 8/15/14 | 3 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
SpecialFinanceAndManagementCommittee/2012-07-10.pdf,4 | SpecialFinanceAndManagementCommittee | 2012-07-10 | *Special Finance & Management Meeting Minutes July 10,2012 Committee 6 Subject: Code For America Labs - Professional Services Agreement From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator To 1) Enter Into An Agreement With Code For America For The Period Of January 1 Through December 31, 2013, For The Payment Of Program Fees In The Amount Of $180,000 To Participate In The Code For America Labs, Inc. 2013 Fellowship Program If Selected, And 2) Waive The Competitive Request For Proposals/Qualifications (RFP/Q) Process 11-0572 A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 17, 2012 as a consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There were 2 speakers on this item. View Report.pdf 83980 CMS.pdf 7 Subject: Open Data System Implementation Report From: Office Of The City Administrator Recommendation: Receive An Informational Report From The Office Of The City Administrator On The Cost And Benefits Of The Implementation Of An Open Data System And The Steps Necessary To Implement And Open Data System 11-0573 A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be *Received and Forwarded to the Meeting of the Oakland City Council, due back on July 17, 2012 as a consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There was 1 speaker on this item. View Report.pdf City of Oakland Page 4 Printed on 8/15/14 | 4 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
SpecialFinanceAndManagementCommittee/2012-07-10.pdf,5 | SpecialFinanceAndManagementCommittee | 2012-07-10 | *Special Finance & Management Meeting Minutes July 10, 2012 Committee 8 Subject: Toyota Prius Contract - One Toyota From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator To Award A Contract To One Toyota Of Oakland, A Corporation, To Provide Sixteen (16), 2012 Toyota Prius Hybrid Vehicles, In An Amount Not To Exceed Three Hundred Thirty-Nine Thousand, Forty-Four Dollars And Nine Cents ($339,044.09) Per Request For Quotation (RFQ) 3571, Specification No. 12-070-06 And The General Conditions Therefor On File In The Purchasing Division According To Its Bid Filed With The City On May 14, 2012 11-0578 A motion was made by Member Brooks, seconded by Member Brunner, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 17, 2012 as a consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There were no speakers on this item. View Report.pdf 83981 CMS.pdf 9 Subject: Investment Policy Approval From: Office Of The City Administrator Recommendation: Adopt A Resolution Adopting The City Of Oakland Investment Policy For Fiscal Year 2012-2013 11-0584 A motion was made by Member Brunner, seconded by Member Brooks, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 17, 2012 as a consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There were no speakers on this item. View Report.pdf 83982 CMS.pdf City of Oakland Page 5 Printed on 8/15/14 | 5 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
SpecialFinanceAndManagementCommittee/2012-07-10.pdf,6 | SpecialFinanceAndManagementCommittee | 2012-07-10 | *Special Finance & Management Meeting Minutes July 10, 2012 Committee 10 Subject: Netfile Contract From: Office Of The City Clerk Recommendation: Adopt A Resolution Waiving Advertising And Competitive Bidding Requirements Of The Oakland Municipal Code And Authorizing The City Administrator To Contract With Netfile For Host-Site Software Filing System Service For A Three-Year Term In A Compensation Amount Of $102,000.00 (One Hundred Two Thousand Dollars) Plus Two (2) One-Year Options To Renew The Contract At The City's Sole Discretion At An Annual Contract Compensation Rate Of $34,000.00 With An Annual Increase Of Up To Five Percent (5%) Of The Annual Compensation Amount (Or $71,400.00 Total For The Two Option Years If Exercised By The City) For A Grand Total Not-To-Exceed Contract Amount Of One Hundred Seventy-Three Thousand, Four Hundred Dollars ($173,400.00) 11-0625 A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be *Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 17, 2012 as a consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Brooks, Member Kernighan, Member Brunner and Chair De La Fuente There were no speakers on this item. View Report.pdf 83983 CMS.pdf 11 Subject: Ford Truck Purchase From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator To Award A Contract To Albany Ford, A Corporation, To Provide Four (4) 2012 Ford F350 Trucks With A Mounted Utility Body, In An Amount Not To Exceed One Hundred Fifty Nine Thousand Six Hundred Twenty Nine Dollars And Seventy One Cents ($159,629.71) Per Request For Quotation (RFQ) 3536, Specification No. 12-863-10 And The General Conditions Therefore On File In The Purchasing Division According To Its Bid Filed With The City On April 23, 2012. These Vehicles Are For The Use Of The Public Works Agency 11-0600 A motion was made by Member Brunner, seconded by Member Kernighan, that this matt… | 6 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
SpecialFinanceAndManagementCommittee/2012-07-10.pdf,7 | SpecialFinanceAndManagementCommittee | 2012-07-10 | *Special Finance & Management Meeting Minutes July 10,2012 Committee Adjournment There being no further business, and upon the motion duly make, the Oakland City Council Special Finance and Management Committee adjourned the meeting at 12:30 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510)238-3254 TTD City Clerk and Clerk of the Council City of Oakland Page 7 Printed on 8/15/14 | 7 | SpecialFinanceAndManagementCommittee/2012-07-10.pdf |
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