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SpecialFinanceAndManagementCommittee/2009-10-27.pdf,1 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza 1852 2002 Meeting Minutes Oakland, California 94612 OAKLAND LaTonda Simmons, City Clerk *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, October 27, 2009 11:30 AM Hearing Room One - 1st Floor Roll Call / Call to Order Play Video Councilmember Present: 4 - Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Oakland City Council Finance and Management Committee convened at 11:35 a.m. with Councilmember Quan presiding as Chairperson. 1 Approval of the Draft Minutes from the Committee Meeting held on October 13, 2009. Play Video A motion was made by Member Nadel, seconded by Member Kernighan, to *Approve the Minutes. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan 2 Determination of Schedule of Outstanding Committee Items Play Video A motion was made by Member Nadel, seconded by Member Kernighan, to *Approve with the following amendments. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa From The November 10, 2009 Agenda #3 Subject: Long-Term Pension And Medical Costs From: Finance And Management Agency Recommendation: Receive An Informational Report On Long-Term Pension And Medical Costs Currently Paid For Eligible City Of Oakland Employees And Annuitants And Potential Savings Alternatives 09-0847 To The Pending List No Specific Date From For Tracking Purposes Annually City of Oakland Page 1 Printed on 11/13/09 | 1 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,2 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee #4 Subject: Worker's Compensation Report From: Finance and Management Agency Recommendations: Receive and Information Report Regarding Worker's Compensation 09-0955 Scheduled to *Finance & Management Committee on 11/10/2009 #16 Subject: Oakland's Hiring Practices Audit Report From: Councilmember Ignacio De La Fuente Recommendation: Action On A Report From The Office Of The City Auditor On The Results Of The Performance Audit Of Oakland's Hiring Practices, On The November 10, 2009 Finance And Management Committee Agenda 09-0948 Scheduled to *Finance & Management Committee on 11/10/2009 View Report.pdf View Supplemental Report..) pdf From Boards/Commission Reports #2 Subject: Business License Tax Board Of Review - Quarterly Report From: Finance And Management Agency Recommendation: Receive An Informational Report On The Business Tax Board Of Review For The Fourth Quarter Fiscal Year 2009/2010. 09-0956 Scheduled to *Finance & Management Committee on 11/10/2009 3 Discussion And Action On Potential Proposals To Obtain Grant Funds Provided Under The American Recovery And Reinvestment Act Of 2009 (Federal Government's "Stimulus Package") Play Video 09-0188 View Report.pdf View Supplemental Report.pdf 4 Subject: State Budget Status From: Budget Office Recommendation: Receive A Status Report From The City Administrator On The State Budget And Potential Impacts On The City's Proposed Budget For Fiscal Year 2009-2011 09-0439 Play Video The following individual spoke on this item: - Sanjiv Handa View Report.pdf City of Oakland Page 2 Printed on 11/13/09 | 2 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,3 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 5 Subject: 2008-2009 City Funded Travel Expenditures From: Budget Office Recommendation: Discussion And Possible Action On A Follow-Up Report To An Informational Report On City-Funded Travel Expenditures Incurred During Fiscal Year 2008-2009 And A Revised Travel Policy That Sets Clear Guidelines For City Travel And Requires Accountability From City Officers And Employees (TITLE CHANGE) 09-0712 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/ City Council, due back on November 3, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff to do the following: 1) Amend the language in the Administrative Instruction, Section IV Procedures and Guidelines, page 4, the first sentence in the last paragraph to read "no more than 3 employees", instead of "no more than 3 employees per department"; 2) Provide an explanation when more than 3 employees were required to travel to the same conference / training (mandatory certification, fiscal training, head start grant required training, etc.); and 3) Clarify what rate will be used for the personal mileage (refer to page 6 &7 of AI-120) The following individual spoke on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf View Supplemental Report.pdf 6 Subject: Police Department Travel Expenditures From: Oakland Police Department Recommendation: Receive A Follow-Up Report From The Oakland Police Department On City Funded Travel Expenditures Incurred During Fiscal Year 2008-2009 09-0877 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Ker… | 3 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,4 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 7 Subject: Unrepresented Employees Terms And Conditions From: Department Of Human Resources Management Recommendation: Receive An Annual Report Detailing The Terms And Conditions Of Employment For Unrepresented Employees As Required By Ordinance No. 12903 C.M.S. 09-0695 Play Video A motion was made by Member De La Fuente, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf 8 Subject: Special Events Permit Fees From: Oakland Police Department Recommendation: Adopt An Ordinance Amending Ordinance No. 12948 C.M.S. (Master Fee Schedule) To Establish New Special Event Permit Fees 09-0793 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf City of Oakland Page 4 Printed on 11/13/09 | 4 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,5 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 9 Subject: Quarterly Vacancy Report From: Finance and Management Agency Recommendation: Receive The Quarterly Vacancy Report 09-0856 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff to do the following: 1) Schedule the Risk Management and Workman's Comp reports at Rules; 2) Address the high number of employees out on long-term disability and Workman's Comp (Citywide) 3) Discuss strategies to avoid the high number of employees out on disability and Workman's Comp; and 4) Get stats from other cities The following individual spoke on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf 10 Subject: Citywide Performance Measures Tracking From: Budget Office Recommendation: Action On A Report And Recommendations Regarding Improvements To Oakland's Citywide Performance Measurement And Reporting System 09-0705 Play Video A motion was made by Member Kernighan, seconded by Member Nadel, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed that the Task Force should include external representatives and do the following: 1) Begin tracking the number of individuals who are benefiting from services provided by the city; 2) Do a city by city comparison of performance measures; 3) Look at the City of Oakland's heavy service providers (CEDA, Public Works, Parking) and track performance. The following individual spoke on this tiem: - Sanjiv Handa View Report.pdf City of Oakland Page 5 Printed on 11/13/09 | 5 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,6 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 11 Subject: Proposition 1A Receivable From State From: Finance and Management Agency Recommendation: Adopt A Resolution Approving The Form Of And Authorizing The Execution And Deliver Of A Purchase And Sale Agreement And Related Documents With Respoect To The Sale Of The Seller's Proposition 1A Receivable From The State; And Directing And Authorizing Certain Other Actions In Connection Therewith 09-0731 Play Video A motion was made by Member Kernighan, seconded by Member Nadel, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan View Report.pdf 82391 CMS.pdf 12 Subject: Parking Meter Funds From: Finance and Management Agency Recommendation: Adopt An Ordinance Amending The Oakland Municipal Code Chapter 10.36 To Delete Section 10.36.080, Which Restricts The Deposit Of Parking Meter Revenues To A "Parking Meter Fund" And A "Traffic Control Fund," Thereby Permitting Deposits Of Parking Meter Revenues Into The General Purpose Fund (TITLE CHANGE) 09-0830 Play Video A motion was made by Member Kernighan, seconded by Member Nadel, that this matter be * Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Consent Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf City of Oakland Page 6 Printed on 11/13/09 | 6 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,7 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 13 Subject: Layoffs Of City And Port Employees - Policies From: Councilmember Nancy Nadel Recommendation: Receive An Interim Status Report Of Recommendations On How The City And Port Of Oakland Will Resolve Issues Resulting From Layoffs Of City And Port Employees, As Reflected In The City Charter, Civil Service Board Rules, Ordinances, Existing Labor Agreements, And Administrative Policies And Procedures 09-0840 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf 14 Subject: Unreturned Paylock Boot Fee From: Finance and Management Agency Recommendation: Adopt An Ordinance Amending Ordinance Number 12948 C.M.S. (Master Fee Schedule), As Amended, To Add A Twenty-Five Dollar ($25) Daily Fee For An Unreturned Paylock; A Five Hundred Dollar ($500) Boot Replacement Fee; And A Two Hundred Fifty Dollar ($250) Damaged Boot Fee `09-0848 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Non-Consent item The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf City of Oakland Page 7 Printed on 11/13/09 | 7 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,8 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 15 Subject: Amending Salary Schedule From: Department of Human Resources Management Recommendation: Adopt The Following Pieces Of Legislation: 1) An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 C.M.S. (The Salary Ordinance) To Add The Permanent Full Time Equivalent Classifications Of: Director Of Information Technology; Director Of Contracting And Purchasing; Director Of Human Resources Management; Associate Director, Library Services; Chief Of Police, Assistant; Police Services Manager I; Police Services Manager II; And Revenue And Tax Administrator And; 09-0850 Play Video A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Consent Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan View Report.pdf 2) An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 (The Salary Ordinance) To: Add The Permanent Part Time (PPT) And Part Time (PT) Equivalent Classifications Of: Real Estate Agent, PT; Receptionist To The City Auditor, PT; Real Estate Agent, PPT Receptionist To The City Auditor, PPT; Contract Compliance Officer, PPT; And Police Records Specialist, PPT 09-0850-1 Play Video A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be Continued to the *Finance & Management Committee, due back on November 10, 2009. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The committee directed staff to comeback to the November 10, 2009 Finance and Committee meeting with clarification on the City Auditor's PT Receptionist position. The following individual spoke on this item: - Sanjiv Handa - Vickie Carson View Report.… | 8 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,9 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 16 Subject: CalPERS Contract Amendment - Firefighters From: Department of Human Resources Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Of Intention To Approve An Amendment To Contract Between The Board Of Administration California Public Employees' Retirement System And The City Council City Of Oakland; And 09-0880 A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on November 3, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan View Report.pdf 2) An Ordinance Of The City Of Oakland Authorizing Amendments To The Contract Between The City Of Oakland And The Board Of Administration Of The California Public Employees' Retirement System (CalPERS) That Provide 1) Service Credit For Prior Federal Or State Firefighting In A Position Whose Principal Duties Consist Of Active Fire Suppression Or Law Enforcement And In Which That Service Was Terminated As A Direct Consequence Of The Closure, Downsizing, Or Realignment Of A Federal Military Installation, In Accordance With Government Code Section 21024.5 And 2) Local Fire Members To Share The Cost Of The Three Percent At Fifty (3% @ 50) Retirement Formula At The Rate Of Four Percent (4%) Of The City's Contribution, In Accordance With Government Code Section 20516 09-0880-1 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/ City Council, due back on November 3, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The … | 9 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,10 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27, 2009 Committee 17 Subject: City Garage Operations From: Finance and Management Agency Recommendation: Discussion And Possible Action On Recommendations For Improvements To The City's Parking Garage Operations Including Changes To The Parking Validation Policy, Establishment Of An Employee Parking Privilege Policy, Garage Automation, Capital Improvements, And Consolidation Of Auxiliary Garage Services 09-0626 A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be Continued to the *Finance & Management Committee, due back on November 10, 2009. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdt Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) Play Video The following individuals spoke under Open Forum: - Sanjiv Handa - Jeff Levin Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting 2:20 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 TDD City of Oakland P… | 10 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
SpecialFinanceAndManagementCommittee/2009-10-27.pdf,11 | SpecialFinanceAndManagementCommittee | 2009-10-27 | DRAFT *Special Finance & Management Meeting Minutes October 27,2009 Committee City Clerk and Clerk of the Council City of Oakland Page 11 Printed on 11/13/09 | 11 | SpecialFinanceAndManagementCommittee/2009-10-27.pdf |
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