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SpecialFinanceAndManagementCommittee/2009-09-29.pdf,1 | SpecialFinanceAndManagementCommittee | 2009-09-29 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza 1852 2002 Meeting Minutes Oakland, California 94612 OAKLAND LaTonda Simmons, City Clerk Grawing fit are 150 *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, September 29, 2009 12:00 PM Hearing Room One - 1st Floor Roll Call / Call to Order Play Video Councilmember Present: 4 - Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Oakland City Council Finance and Management Committee convened at 12:03 p.m., with Councilmember Quan presiding as Chairperson. 1 Approval of the Draft Minutes from the Committee Meeting held on September 15, 2009 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, to *Approve the Minutes. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan 2 Determination of Schedule of Outstanding Committee Items Play Video A motion was made by Member Nadel, seconded by Member Kernighan, to Approved as Amended. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individual spoke on this item: - Sanjiv Handa FROM THE OCTOBER 13, 2009 AGENDA #3 Subject: Performance Measures - Various Agencies From: Budget Office Recommendation: Receive An Informational Report On Revised Performance Measures For Parking, Finance, Information Technology, And Human Resources 09-0704 *Rescheduled to *Finance & Management Committee to the Pending List No Specific Date City of Oakland Page 1 Printed on 10/16/09 | 1 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
SpecialFinanceAndManagementCommittee/2009-09-29.pdf,2 | SpecialFinanceAndManagementCommittee | 2009-09-29 | *Special Finance & Management Meeting Minutes September 29, 2009 Committee #5 Subject: Kids First! Audit From: Budget Office Recommendation: Receive A Follow-Up Report On The City Auditor's Kids First! Oakland Children's Fund Performance Audit Report, Including City Attorney's Opinion On Unrestricted Revenues And Administrative Instructions On Future Set-Aside Calculations 09-0709 *Rescheduled to *Finance & Management Committee on 12/1/2009 #9 Subject: Proposition 1A Receivable From State From: Finance and Management Agency Recommendation: Adopt A Resolution Approving The Form Of And Authorizing The Execution And Deliver Of A Purchase And Sale Agreement And Related Documents With Respoect To The Sale Of The Seller's Proposition 1A Receivable From The State; And Directing And Authorizing Certain Other Actions In Connection Therewith 09-0731 *Rescheduled to *Finance & Management Committee on 10/27/2009 View Report.pdf 3 Discussion And Action On Potential Proposals To Obtain Grant Funds Provided Under The American Recovery And Reinvestment Act Of 2009 (Federal Government's "Stimulus Package") Play Video 09-0188 View Report.pdf View Supplemental Report.pdf City of Oakland Page 2 Printed on 10/16/09 | 2 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
SpecialFinanceAndManagementCommittee/2009-09-29.pdf,3 | SpecialFinanceAndManagementCommittee | 2009-09-29 | *Special Finance & Management Meeting Minutes September 29, 2009 Committee 4 Subject: Account Receivables Adjustments From: Finance and Management Agency Recommendation: Adopt A Resolution Authorizing The City Administrator To Make Adjustments To The City Of Oakland Accounts Receivables By Writing -Off Unresolvable Accounts With Balances Over $1,000 For A Total Amount Of $3,972,331.37 Within Specific Parameters 09-0733 Play Video A motion was made by Member De La Fuente, seconded by Member Nadel, that this matter be Continued to the *Finance & Management Committee and placed on the Pending List No Specific Date The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff put this item back on the pending list and to provide justification for why certain debts are going to be written off with exemptions (PG&E, Oakland Military Institute and Alameda County Parking) The following individuals spoke on this item: - Sanjiv Handa - David Mix View Report.pdf View Supplemental Report.pdf City of Oakland Page 3 Printed on 10/16/09 | 3 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
SpecialFinanceAndManagementCommittee/2009-09-29.pdf,4 | SpecialFinanceAndManagementCommittee | 2009-09-29 | *Special Finance & Management Meeting Minutes September 29, 2009 Committee 5 Subject: Travel Expenditures From: Finance and Management Agency Recommendation: Receive An Informational Report On City Funded Travel Expenditures Incurred During Fiscal Year 2008-2009 And A Revised Travel Policy That Sets Clear Guidelines For City Travel And Requires Accountability From City Officers And Employees 09-0712 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be Continued to the *Finance & Management Committee, due back on October 27, 2009. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff to provide the following information: 1) A copy of the resolution with all amendments that went to Council in November of 2008; 2)a copy of the revised AI regarding Elected Officials/City Employees Travel; 3) The City Attorney's opinion on more than 3 employees traveling to same training/conference and travel expenses for Mayor's wife(should they be covered); 4) A breakdown of all travel citywide (i.e., subtotals, etc.) 5) Future reports should include the destination and distance of travel; and ; 6) A report from police department on how travel for training can be reduced. The following individuals spoke on this item: - David Mix - Sanjiv Handa View Report.pdf City of Oakland Page 4 Printed on 10/16/09 | 4 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
SpecialFinanceAndManagementCommittee/2009-09-29.pdf,5 | SpecialFinanceAndManagementCommittee | 2009-09-29 | *Special Finance & Management Meeting Minutes September 29, 2009 Committee 6 Subject: 2008-2009 Revenue And Expenditure Results From: Councilmember Jean Quan Recommendation: Discussion And Possible Action On Fiscal Year 2008-2009 Pre-Audit Actual Revenue And Expenditure Results For Selected Funds - General Purpose Fund (1010), Landscaping & Lighting Assessment District Fund (2310), Equipment Fund (4100) And Facilities Fund (4400); Overtime Analysis For The General Purpose Fund (1010) And All Funds 09-0689 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed the City Attorney to provide an opinion on the Step and Merit increases and whether or not Council can stop based on economic situation. The following individual spoke on this item: - Sanjiv Handa View Report.pdf 7 Subject: Council And Mayoral Pay-Go Expenditures From: Finance and Management Agency Recommendation: Receive An Informational Report On Fiscal Year 2008-2009 Council And Mayoral Pay-Go Expenditures And Transfers From July 1, 2008 Through June 30, 2009 09-0714 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be *Received and Forwarded to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on October 6, 2009 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The following individuals spoke on this item: - David Mix - Sanjiv Handa View Report.pdf View Supplemental Report.pdf City of Oakland Page 5 Printed on 10/16/09 | 5 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
SpecialFinanceAndManagementCommittee/2009-09-29.pdf,6 | SpecialFinanceAndManagementCommittee | 2009-09-29 | *Special Finance & Management Meeting Minutes September 29, 2009 Committee 8 Subject: Fairness In Hiring And Employment Disparity Study From: Finance and Management Agency Recommendation: Discussion And Possible Action On The Findings And Recommedations From Phase II Of A Race And Gender Disparity Study Of The City's Workforce Diversity In Comparison To The Relevant Labor Pool 09-0587 Play Video A motion was made by Member Kernighan, seconded by Member De La Fuente, that this matter be Continued to the *Finance & Management Committee, due back on December 1, 2009. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff to collect data and actual numbers that will allow the committee to have a real discussion regarding the disparity study. Staff is to provide the following information: 1) The hiring process done by OPD and OFD since it is separate from Human Resources. 2) Come up with strategies for Gender Equity (What are the obstacles? ie. gender, transportation, etc. 3) Organize a task force whose focus is to organize internship programs. 4) Establish concepts & ideas in the next years to increase recruitment of women; 5) Work with other agencies such as WIB to help individuals find employment. 6) Provide responses to the following questions: Where are the disparities in the City of Oakland? How can we promote in-house (women, minorities, etc.) The following individuals spoke on this item: - Nicholas James - Sanjiv Handa View Report.pdf 9 Subject: Event Tables From: Finance and Management Agency Recommendation: Receive An Annual Informational Report On City-Funded Event Tables Purchased During The Fiscal Year 2008-2009 09-0711 A motion was made by Member De La Fuente, seconded by Member Nadel, that this matter be Continued to the *Finance & Management Committee, due back on October 13, 2009. The motion carried by the following vote: Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La Fu… | 6 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
SpecialFinanceAndManagementCommittee/2009-09-29.pdf,7 | SpecialFinanceAndManagementCommittee | 2009-09-29 | *Special Finance & Management Meeting Minutes September 29, 2009 Committee Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) Play Video The following individual spoke under Open Forum: - Sanjiv Handa - David Mix Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting at 2:16 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510)238-2386 Telecommunications Display Device: (510) 839-6451 TDD City Clerk and Clerk of the Council City of Oakland Page 7 Printed on 10/16/09 | 7 | SpecialFinanceAndManagementCommittee/2009-09-29.pdf |
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