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SpecialFinanceAndManagementCommittee/2009-01-27.pdf,1 | SpecialFinanceAndManagementCommittee | 2009-01-27 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza 1852 2002 Meeting Minutes Oakland, California 94612 OAKLAND LaTonda Simmons, City Clerk *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, January 27, 2009 11:00 AM Hearing Room One - 1st Floor Roll Call / Call to Order Play Video Councilmember Excused: 1 - Member De La Fuente Councilmember Present: 3 - Member Kernighan, Member Nadel and Chair Quan The Oakland City Council Finance and Management Committee convened at 11:06 A.M., with Councilmember Quan presiding as Chairperson 1 Approval of the Draft Minutes from the Committee Meeting held on January 13, 2009. Play Video A motion was made by Member Nadel, seconded by Chair Quan, to *Approve the Minutes. The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan 2 Determination of Schedule of Outstanding Committee Items Play Video A motion was made by Member Nadel, seconded by Chair Quan, to *Approve with the following amendments. The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan FROM FOR TRACKING PURPOSES #4 Receive The Quarterly Informational Report On The Current Number Of Authorized Vacancies Citywide.] 09-0067 City of Oakland Page 1 Printed on 2/20/09 | 1 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
SpecialFinanceAndManagementCommittee/2009-01-27.pdf,2 | SpecialFinanceAndManagementCommittee | 2009-01-27 | *Special Finance & Management Meeting Minutes January 27, 2009 Committee 3 -Subject: International Services, Inc. Security Services Contract From: Public Works Agency Recommendation: Adopt A Resolution Awarding Security Services Contracts For City Facilities For A Term Of Two Years, With A One Year Extension Option, With International Services Inc, In An Amount Not To Exceed Six Hundred Sixty One Thousand Two Hundred and Fifty Dollars ($661 ,250.00) Each Year Of The Contract And To W.S.B And Associates Inc, In An Amount Not To Exceed Five Hundred Eighty Thousand Dollars 580,000.00) Each Year Of The Contract, And Authorizing The City Administrator To Increase Each Contract Up- To An Additional Ten Percent (10%) To Cover Increased Labor Costs During The Term Of The Contracts And To Extend The Contracts On A Month To Month Basis Upon Expiration Of The Contracts Until A New Request For Proposal Process Is Conducted 07 1715 View Report.pdf 4 Subject: Early Retirement And Voluntary Time Off Analysis From: Councilmember Jane Brunner Recommendation: Action On A Report On The Potential Costs Or Benefits Of The City's Voluntary Leave Program And The CalPERS Two-Years Additional Service Credit Program Or "Golden Handshake" 07-1798 Play Video A motion was made by Member Kernighan, seconded by Member Nadel, that this matter be Continued to the *Finance & Management Committee, due back on March 24, 2009. The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan The following individuals spoke on this item: - Rachel Richman - Jeffrey Levin - Elinor Buchen View Report.pdf View Supplemental Report.pdf City of Oakland Page 2 Printed on 2/20/09 | 2 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
SpecialFinanceAndManagementCommittee/2009-01-27.pdf,3 | SpecialFinanceAndManagementCommittee | 2009-01-27 | *Special Finance & Management Meeting Minutes January 27, 2009 Committee 5 Subject: Employee Bond Requirements - Amendment From: Finance and Management Agency Recommendation: Adopt An Ordinance Amending Ordinance No. 7997 C.M.S., Which Established A Requirement That The City Provide Bond Insurance For Specified City Employees And Officer To Insure The Honest And Faithful Performance Of Their Official Duties, To: (1) Add The City Atorney As A Bonded City Officer, (2) Authorize The City Administrator Or His/Her Designee To Approve The Bond Insurance Agreements, Subject To Approval As To Form And Legality By The City Attorney; (3) Set The Minimum Bond Coverage Limit For Each Such Employee And Officer At Two Million Dollars ($2,000.000); And (4) Authorize The City Administrator To Provide A Master Official Bond, That Will Cover All Such Employees And Officers If The City Administrator Or Designee Determines That It Is In The City's Best Interests To Do So 07-1881 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 3, 2009 as a Consent Calendar item The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf City of Oakland Page 3 Printed on 2/20/09 | 3 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
SpecialFinanceAndManagementCommittee/2009-01-27.pdf,4 | SpecialFinanceAndManagementCommittee | 2009-01-27 | *Special Finance & Management Meeting Minutes January 27, 2009 Committee 6 Subject: Self-Insurance General Liability Fund Allocation From: Finance and Management Agency Recommendation: Receive An Informational Report Regarding The Allocation Of Monies From The Self-Insurance General Liability Fund (Fund 1100) To Departments For The Fiscal Year 2009-2010 Budget Adjustment Of General Liability Costs Based On Implementation Of The "Phoenix Model" Of Risk Management Cost Allocation, Reflecting A Projected Ultimate Loss Increase From $4.32 per $100 Payroll In Fiscal Year 2008-2009 to $4.40 per $100 Payroll In Fiscal Year 2009-2010 07-1883 Play Video A motion was made by Member Kernighan, seconded by Member Nadel, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan The Committee directed staff to come back during the budget discussions with a report analyzing the financing of the "Phoenix Model" including repayment of deficit to the fund; implementation of the department/employee incentive for minimizing loss; increasing the amount paid by departments based upon their loss; and how the fund can be more self-funded The following individuals spoke on this item: - Rashidah Grinage - Sanjiv Handa View Report.pdf City of Oakland Page 4 Printed on 2/20/09 | 4 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
SpecialFinanceAndManagementCommittee/2009-01-27.pdf,5 | SpecialFinanceAndManagementCommittee | 2009-01-27 | *Special Finance & Management Meeting Minutes January 27, 2009 Committee 7 Subject: Fleet Report From: Public Works Agency Recommendation: Action On A Report Discussing The City's Fleet Status 07-1907 Play Video A motion was made by Member Kernighan, seconded by Chair Quan, that this matter be Continued to the *Finance & Management Committee, due back on April 28, 2009. The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan The Committee directed staff to return to the April 28, 2009 Committee meeting with the following information: 1) Details reflecting: the number of vehicles being removed from the fleet; the number of vehicles being under utilized; the number of under utilized vehicles being swapped out in the fleet for higher mileage vehicles; the number of "Carshare" hours actually being used; the number of police vehicles taken out of service due to accidents and the driver retraining process; the number of take home cars and who has them; and the number of head start cars really needed; 2) Costs analysis of: mileage reimbursement vs having a carpool; new vehicle purchases versus maintenance of old vehicles; and charging departments the real cost for the fleet management; 3) A publicity plan to encourage the use of the "Carshare" vehicles; a true-up process for reconciliation of costs for repairs against what was budgeted by the departments; 4) A report regarding the City Administrator's authority to sell City assets including the results of the last auctions; and 5) An incentive plan to help recover and minimize the fleet cost. The Committee also requested that the City Attorney provide information regarding their ability to assist with the filing of claims for reimbursement. The following individual spoke on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf City of Oakland Page 5 Printed on 2/20/09 | 5 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
SpecialFinanceAndManagementCommittee/2009-01-27.pdf,6 | SpecialFinanceAndManagementCommittee | 2009-01-27 | *Special Finance & Management Meeting Minutes January 27, 2009 Committee 8 Subject: Service Credit Purchased Tax Deferment From: Finance and Management Agency Recommendation: Adopt An Employer Pickup Resolution Pre-Tax Payroll Deduction Plan For Service Credit Purchases (Contribution Code 14) 09-0008 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be * Approve the Recommendation of Staff, and Forward to the *Concurrent Meeting of the Oakland Redevelopment Agency Joint Powers Financing Authority And Finance and Management Committee, due back on February 3, 2009 as a Consent Calendar item The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf 81776 CMS.pdf 9 Subject: Workers' Compensation Report From: Finance and Management Agency Recommendation: Receive An Informational Report On The Workers' Compensation Program For Fiscal Year 2007-2008 09-0024 Play Video A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Excused: Member De La Fuente Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan The following individual spoke on this item: - Sanjiv Handa View Report.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual(s) spoke under Open Forum: - Sanjiv Handa Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting at 1:51 P.M. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. City of Oakland Page 6 Printed on 2/20/09 | 6 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
SpecialFinanceAndManagementCommittee/2009-01-27.pdf,7 | SpecialFinanceAndManagementCommittee | 2009-01-27 | *Special Finance & Management Meeting Minutes January 27, 2009 Committee NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 TDD City Clerk and Clerk of the Council City of Oakland Page 7 Printed on 2/20/09 | 7 | SpecialFinanceAndManagementCommittee/2009-01-27.pdf |
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