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SpecialPublicWorksCommittee/2018-10-09.pdf,1 | SpecialPublicWorksCommittee | 2018-10-09 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 Meeting Minutes - FINAL LaTonda Simmons, City CITY OF OAKLAND Clerk *Special Public Works Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, October 9, 2018 10:30 AM Sgt. Mark Dunakin Room - 1st Floor The Oakland City Council Public Works Committee convened at 10:32 am, with Councilmember Kalb presiding as Chairperson. Roll Call / Call To Order Excused 1 - Desley Brooks Present 3 - - Dan Kalb, Abel J. Guillén, and Rebecca Kaplan 1 Approval Of The Draft Minutes From The Committee Meeting Held On September 11, 2018 18-0931 Attachments: View Report This Report and Recommendation be Approved. Excused 1 - Brooks Aye 3 - - Kalb Guillén, Kaplan NO VOTE 0 2 Determination Of Schedule Of Outstanding Committee Items 18-0932 Attachments: View Report View Supplemental Report 10/5/2018 There was a change made to the Pending List. Item 1 under the " October 23, 2018 " was moved to "Pending No Date Specific" A motion was made by Rebecca Kaplan, seconded by Abel J. Guillén, that this matter be Approved as Amended, with the changes made to the Pending list. The motion carried by the following vote: Excused 1 - Brooks Aye 3 - - Kalb Guillén, Kaplan NO VOTE 0 City of Oakland Page 1 Printed on 10/23/2018 | 1 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,2 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 Subject: JPA And Side Agreement From: Oakland Public Works Recommendation: Adopt A Resolution Authorizing The City Administrator, Or Designee, To 1) Enter Into The Joint Exercise Of Powers Agreement (JPA) Establishing And Governing Operation Of The Collection System Technical Advisory Committee (CSTAC) And 2) Enter Into The Defendants' Side Agreement To Facilitate Consent Decree (CD) Compliance 18-0815 Attachments: View Report This item was moved from the pending list under " October 23, 2018 ", and moved to "Pending No Date Specific" This City Resolution be Scheduled.tc go before the *Public Works Committee 3 Subject: Major Encroachment Permit At 350 Hawthorne Avenue From: Department Of Transportation Recommendation: Adopt A Resolution Granting A Conditional And Revocable Major Encroachment Permit To Sutter Bay Hospitals, A California Nonprofit Benefit Corporation DBA Alta Bates Summit Medical Center, To Allow A New Emergency Drop Off Canopy Structure Above Grade At 350 Hawthorne Avenue To Encroach Into The Public Right-Of-Way On 34th Street, Major Encroachment Permit ENMJ18058 18-0902 Attachments: View Report A motion was made by Rebecca Kaplan, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 10/16/2018. The motion carried by the following vote: Excused 1 - Brooks Aye 3 - Kalb Guillén, Kaplan NO VOTE 0 City of Oakland Page 2 Printed on 10/23/2018 | 2 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,3 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 4 Subject: Seismic Retrofit Of 23rd Avenue Bridge Over UPRR (1001681) From: Department Of Transportation Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator, Or Designee, To Accept And Appropriate Up To Ten Million Twenty-Five Thousand Dollars ($10,025,000.00) In Federal Highway Administration And State Proposition 1B Funds For The Seismic Retrofit Of 23rd Avenue Bridge Project (Project No. 1001681); And 18-0903 Attachments: View Report The Committee requested that staff return to the Public Works committee with a plan for relocating the homeless encampment currently at this site before construction of the bridge begins. There was 1 Speaker on this item. A motion was made by Dan Kalb, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 10/16/2018. The motion failed by the following vote: Excused 1 - - Brooks Abstained 1 - Kaplan Aye 2 - Kalb, Guillén NO VOTE 0 2) A Resolution Authorizing The City Administrator To Award A Construction Contract To Proven Management, Inc., The Lowest Responsive And Responsible Bidder, In Accordance With Plans And Specifications, For The Seismic Retrofit Of 23rd Avenue Bridge (Project No. 1001681) In The Amount Of Six Million Three Hundred Fifty-Eight Thousand Seven Hundred Seventy-Seven Dollars ($6,358,777.00); And 18-0904 Attachments: View Report The Committee requested that staff return to the Public Works committee with a plan for relocating the homeless encampment currently at this site before construction of the bridge begins. There was 1 Speaker on this item. This City Resolution be Approved the Recommendation of Staff, and Forward.to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council to be heard 10/16/2018 Excused 1 - Brooks Abstained 1… | 3 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,4 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 Aye 2 - Kalb, Guillén NO VOTE 0 3) A Resolution Waiving Further Request For Proposal/Qualification Competitive Selection Process Requirements And Authorizing The City Administrator, Or Designee, To Amend The Professional Services Contract With URS Corporation For Bridge Seismic Retrofit Projects By Increasing The Scope Of Work And The Contract Amount By Four Hundred Twenty Thousand Six Hundred Dollars ($420,600.00) For A Total Contract Amount Not-To-Exceed One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) 18-0905 Attachments: View Report The Committee requested that staff return to the Public Works committee with a plan for relocating the homeless encampment currently at this site before construction of the bridge begins. There was 1 Speaker on this item. A motion was made by Dan Kalb, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 10/16/2018. The motion carried by the following vote: Excused 1 - - Brooks Abstained 1 - Kaplan Aye 2 - Kalb, Guillén NO VOTE 0 10 Subject: Capital Improvement Program Prioritization Process Update From: Oakland Public Works Recommendation: Adopt A Resolution To Approve The Updated Capital Improvement Program Prioritization Process, Adopt The Weighting System And Authorize The City Administrator To Implement The Process Beginning Budget Cycle FY2019-21 18-0857 Attachments: View Report View Supplemental Report 9-21-2018 A motion was made by Rebecca Kaplan, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 10/16/2018. The motion carried by the following vote: Excused 1 - Brooks Aye 3 - - Kalb Guillén, Kaplan NO VOTE 0 City of Oakland Page 4 Printed on 10/23/2018 | 4 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,5 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 5 Subject: Department Of Transportation's Performance Report From: Councilmembers Brooks Recommendation: Receive An Informational Report On The New Department Of Transportation's Performance 18-0532 Attachments: View Report There were 3 speakers on this item. A motion was made by Abel J. Guillén, seconded by Rebecca Kaplan, that this matter be Received and Filed. The motion carried by the following vote: Excused 1 - Brooks Aye 3 - Kalb Guillén, Kaplan NO VOTE 0 6 Subject: Acceptance Of California Active Transportation Grants From: Department Of Transportation Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator Or Her Designee To Accept And Appropriate Ten Million Five Hundred Seventy-Eight Thousand Dollars ($10,578,000.00) In Active Transportation Program Funds Assigned To The California Transportation Commission For The 14th Street Safe Routes In The City Project, And; Commit Matching Funds Of Up To Three Million Four Hundred Fifty-Four Thousand Dollars ($3,454,000.00); And 18-0893 Attachments: View Report A motion was made by Rebecca Kaplan, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 10/16/2018. The motion carried by the following vote: Excused 1 - Brooks Aye 3- - Kalb Guillén, Kaplan NO VOTE 0 City of Oakland Page 5 Printed on 10/23/2018 | 5 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,6 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 2) A Resolution Authorizing The City Administrator Or Her Designee To Accept And Appropriate Five Million Eight Hundred Fifty Thousand Dollars ($5,850,000.00) In Active Transportation Program Funds Assigned To The California Transportation Commission For The Fruitvale Alive Gap Closure Project, And; Commit Matching Funds Of Up To Two Million Four Hundred Forty-One Thousand Dollars ($2,441,000.00) 18-0894 Attachments: View Report A motion was made by Rebecca Kaplan, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 10/16/2018. The motion carried by the following vote: Excused 1 - Brooks Aye 3 - Kalb Guillén, Kaplan NO VOTE 0 9 Subject: Sheriff Work Alternative Program From: Oakland Public Works Recommendation: Adopt A Resolution Authorizing The City Administrator Or Her Designee To: 1) Execute An Agreement With Alameda County For The City's Participation In The Sheriff's Office Work Alternative Program (SWAP) Through The Oakland Public Works Department (OPW) For A Term Of Five (5) Years, With Three (3) Two (2) Year Options To Extend Without Returning To Council, And 2) Add Individuals Participating In The Swap To The City's Self-Administered And Excess Workers' Compensation Programs 18-0863 Attachments: View Report This City Resolution be Approved the Recommendation of Staff, and Forward.to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council to be heard 10/16/2018 City of Oakland Page 6 Printed on 10/23/2018 | 6 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,7 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 11 Subject: Cal Fire Urban Forestry Grant From: Oakland Public Works Recommendation: Adopt A Resolution Authorizing The City Administrator To 1) Accept And Appropriate Nine Hundred Seventy Thousand, One Hundred Thirty Dollars And Eight Cents (970,130.08) From The California Department Of Forestry And Fire Protection (Cal Fire) Urban And Community Forestry Grant Program, As Provided Through The Greenhouse Gas Reduction Fund, For Completion Of A Citywide Street And Urban Park Tree Inventory, Development Of Oakland's Urban Forest Master Plan (UFMP), And The Planting Of Seven Hundred (700) Trees; 2) Waive The Advertising And The Competitive Request For Proposal/Qualification Selection Requirements For Related Community Engagement Services And Award A Contract To Oakland Climate Action Coalition In The Amount Of Forty-Six Thousand Dollars (46,000); And 3) Authorize The City Administrator To Accept And Award A Contract For Citywide Street And Urban Park Tree Inventory And Oakland's Urban Forest Master Plan In An Amount Of Six Hundred Twenty-Five Thousand Dollars (625,000) To The Successful Proposer After Conducting A Competitive Request For Proposal Without Returning To Council 18-0856 Attachments: View Report There were 3 speakers on this item. A motion was made by Rebecca Kaplan, seconded by Abel J. Guillén, that this matter be Approved the Recommendation of Staff, and Forward to go before the Special Concurrent Meeting of the Oakland Redevelopment Successor Agency/City Council, to be heard 10/30/2018. The motion carried by the following vote: Excused 1 - Brooks Aye 3 - Kalb Guillén, Kaplan NO VOTE 0 7 Subject: Update On Let's Bike Oakland From: Department Of Transportation Recommendation: Receive An Informational Report On The Status Of Let's Bike Oakland, Oakland's Citywide Bike Plan 18-0853 Attachments: View Report There was 1 speaker on this item. A motion was made by Abel J. Guillén, seconded by Rebecca Kaplan, that this matter be Received a… | 7 | SpecialPublicWorksCommittee/2018-10-09.pdf |
SpecialPublicWorksCommittee/2018-10-09.pdf,8 | SpecialPublicWorksCommittee | 2018-10-09 | *Special Public Works Committee Meeting Minutes - FINAL October 9, 2018 8 Subject: Update On Illegal Dumping From: Oakland Public Works Recommendation: Receive An Informational Report Providing An Update On Oakland Public Works' Efforts To Address Illegal Dumping In The City, Including An Evaluation Of Oakland Public Works' Proactive Illegal Dumping Pickup Program 18-0864 Attachments: View Report View Supplemental Report 10/5/2018 There was 1 speaker onthis item. This Informational Report be Continued.to go before the *Public Works Committee to be heard 10/23/2018 Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) 2 speakers spoke during Open Forum. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Life Enrichment Committee adjourned the meeting at 1:49 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510)238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510)238-3254 MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M. City of Oakland Page 8 Printed on 10/23/2018 | 8 | SpecialPublicWorksCommittee/2018-10-09.pdf |
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