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PublicWorksCommittee/2016-03-08.pdf,1 | PublicWorksCommittee | 2016-03-08 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 Meeting Minutes - DRAFT LaTonda Simmons, City Clerk CITY OF OAKLAND *Public Works Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, March 8, 2016 11:30 AM Sgt. Mark Dunakin Room - 1st Floor The Oakland City Council Public Works Committee convened at 11:32 a.m., with Councilmember Kaplan presiding as Chairperson. Roll Call / Call To Order Present 4 - Noel Gallo, Dan Kalb, Laurence E. Reid, and Rebecca Kaplan City of Oakland Page 1 Printed on 3/16/2016 | 1 | PublicWorksCommittee/2016-03-08.pdf |
PublicWorksCommittee/2016-03-08.pdf,2 | PublicWorksCommittee | 2016-03-08 | *Public Works Committee Meeting Minutes - DRAFT March 8, 2016 1 Approval Of The Draft Minutes From The Committee Meeting Of February 23, 2016 15-0677 Attachments: View Report The minutes were approved as amended to revise Item 3 as follows: The Committee also requested additional information come back at future dates regarding: 1. Provide a response and recommendations to the Foundation's recommendations in the report. For those recommendations that require additional funding, include in the mid-cycle budget discussions. The Foundation's Recommendations are as follows: a. Restore Funding for Park Maintenance-Rising revenues from property taxes should be applied to augmenting our tree and gardener crews. b. Bring back the Park Rangers.-Parl Rangers provided tremendous value to Oaklanders using our parks-they knew our parks well and knew how to deal with park problems. They provided the safety and support that is sorely lacking in parks now. C. Provide a Long-Term Funding Solution for Maintenance of Measure DD Improvements.-Thanks to a one-time infusion of funds the lake landscaping will be maintained properly for at least a year but all of the Measure DD installations and the new medians need ongoing care if we wish to keep those areas up to standards. d. Find a More Effective Way to Deal with the Homeless.-42% of all calls to the Call Center this year were about homelessness, yet, real solutions have yet to be found. It's a challenge that the City must confront. e. Increase Support to Neighborhood Groups and Stewards.-The Environmental Stewardship Team is building a strong program of support for volunteers but more should be done to encourage the creation of new neighborhood park groups, especially in our less advantaged neighborhoods. Nothing safeguards the health of a park better than the involvement of active volunteers. f. Parks in Jeopardy-Make some difficult decisions about parks that have been abandoned to the elements. Should we close these parks or redesign them to require less maintenance and to attract… | 2 | PublicWorksCommittee/2016-03-08.pdf |
PublicWorksCommittee/2016-03-08.pdf,3 | PublicWorksCommittee | 2016-03-08 | *Public Works Committee Meeting Minutes - DRAFT March 8, 2016 2 Determination Of Schedule Of Outstanding Committee Items 15-0682 Attachments: View Report View Supplemental Report The Committee also directed that the report regarding establishing the Department of Transortation should be added to the pending list. There was one speaker on this item. A motion was made by Kalb, seconded by Kaplan, that this matter be Received and Filed. The motion carried by the following vote: Aye: 4 - Gallo, Kalb, Reid, and Kaplan 3 Subject: Latham Square Streetscape Improvements From: Oakland Public Works Department Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Waiving Advertising And Competitive Bidding And Authorizing The Increase Of The Change Order Limit For The Contract With McGuire And Hester, Inc. For Construction Of The Latham Square Streetscape Improvement Project (No. C464560) From Fifteen Percent Or Six Hundred Twenty-Eight Thousand Five Hundred Twenty-Three Dollars (15% Or $628,523.00) To Forty Percent Or One Million Six Hundred Seventy-Six Thousand Sixty-Two Dollars (40% Or $1,676,062.00) Of The Original Contract For A Total Contract Amount Not To-Exceed Five Million Eight Hundred Sixty Six Thousand Two Hundred Eighteen Dollars ($5,866,218.00); And 15-0648 Attachments: View Report View Supplemental Report The Committee requested a supplemental report clarifying that the additional allocations are from previously funded projects which are being moved under the Latham Square project and are not new requests for additional funding. A motion was made by Reid, seconded by Kalb, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, to be heard 3/15/2016. The motion carried by the following vote: Aye: 4 - - Gallo, Kalb, Reid, and Kaplan City of Oakland Page 3 Printed on 3/16/2016 | 3 | PublicWorksCommittee/2016-03-08.pdf |
PublicWorksCommittee/2016-03-08.pdf,4 | PublicWorksCommittee | 2016-03-08 | *Public Works Committee Meeting Minutes - DRAFT March 8, 2016 2) A Resolution Authorizing The City Administrator Or Designee To Negotiate And Execute An Amendment To The Reimbursement Agreement With East Bay Municipal Utilities District ("EBMUD"), Increasing The Not To Exceed Reimbursement Amount From Three Hundred Thousand Dollars ($300,000.00) To Eight Hundred Thousand Dollars ($800,000.00) And To Accept And Appropriate The Funds For Construction, Professional Service Agreements And City Staff Costs Associated With The Relocation Of The EBMUD Water Main For The Latham Square Streetscape Improvements Project (No. C464560) Without Return To Council; And 15-0665 A motion was made by Reid, seconded by Kalb, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, to be heard 3/15/2016. The motion carried by the following vote: Aye: 4 - Gallo, Kalb, Reid, and Kaplan 3) A Resolution Authorizing The City Administrator Or Designee To Negotiate And Execute A Reimbursement Agreement With AT&T, Inc. ("AT&T") In The Amount Not To Exceed Three Hundred Fifty Thousand Dollars ($350,000.00) And To Accept And Appropriate The Funds For Construction, Professional Service Agreements And City Staff Costs Associated With AT&T's Vault Reconstructions For The Latham Square Streetscape Improvements Project (No. C464560) Without Return To Council 15-0666 A motion was made by Reid, seconded by Kalb, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, to be heard 3/15/2016. The motion carried by the following vote: Aye: 4 - Gallo, Kalb, Reid, and Kaplan 4 Subject: Rockridge Library Renovation Construction Award From: Oakland Public Works Department Recommendation: Adopt A Resolution Rejecting All Bids, Waiving Further Advertising And Competitive Bidding, And Authorizing The City Administrator, Or Designee, To Negotiate And Execute A Construction Contract Up To The Amount Of Two Hundred Forty-Nine Thousand Dollars ($249,000.… | 4 | PublicWorksCommittee/2016-03-08.pdf |
PublicWorksCommittee/2016-03-08.pdf,5 | PublicWorksCommittee | 2016-03-08 | *Public Works Committee Meeting Minutes - DRAFT March 8, 2016 5 Subject: 2015-2016 Program For Arterial System Synchronization (PASS) Project From: Oakland Public Works Department Recommendation: Adopt A Resolution Authorizing The City Administrator Or Director Of Public Works To Enter Into An Agreement With The Metropolitan Transportation Commission (MTC) To Implement The 2015-2016 Program For Arterial System Synchronization (PASS) Project And To Reimburse MTC An Amount Not To Exceed Fifty-Five Thousand Dollars ($55,000.00) As City Of Oakland Local Match To The 2015-2016 PASS Project 15-0650 Attachments: View Report A motion was made by Reid, seconded by Gallo, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, to be heard 3/15/2016. The motion carried by the following vote: Aye: 4 - Gallo, Kalb, Reid, and Kaplan Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) There was one speaker on this item. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Public Works Committee adjourned the meeting at 12:10 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510)238-6406 Fax: (510) 238-6699 Recorded Agenda: (510)238-2386 Telecommunications Display Device: (510)238-3254 City of Oakland Page 5 Printed on 3/16/2016 | 5 | PublicWorksCommittee/2016-03-08.pdf |
PublicWorksCommittee/2016-03-08.pdf,6 | PublicWorksCommittee | 2016-03-08 | *Public Works Committee Meeting Minutes - DRAFT March 8, 2016 MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M. City of Oakland Page 6 Printed on 3/16/2016 | 6 | PublicWorksCommittee/2016-03-08.pdf |
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