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FinanceAndManagementCommittee/2004-12-14.pdf,1 | FinanceAndManagementCommittee | 2004-12-14 | Meeting Minutes City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 LaTonda Simmons, Interim City Clerk *Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, December 14, 2004 2:00 PM Hearing Room One - 1st Floor The Oakland City Council Finance and Management Committee convened at 2:06 p.m, with Councilmember Wan presiding as Chairperson. Roll Call / Call to Order Councilmember Present: 4 - Member De La Fuente, Member Brunner, Chair Wan and Member Nadel 1 Approval of the Draft Minutes from the Committee Meeting held on November 9, 2004 A motion was made by Member Nadel, seconded by Member De La Fuente, to *Approve as Submitted. The motion carried by the following | 1 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,2 | FinanceAndManagementCommittee | 2004-12-14 | vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member De La Fuente, seconded by Member Brunner, to *Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel (F&M Item 2 12-14-04) F&M Item 2 12-14-04.pdf 3 Subject: Revisions to the Civil Services Rules From: Office of the City Attorney Recommendation: Receive an Informational Report and Action on proposed revisions to the Personnel of the Civil Service Board (TITLE CHANGE) (04-0165) Continued to *Finance & Management Committee on 1/11/2005 The following individual spoke on this item and did not indicate a position: - Leo Handy, Jr. - Sanjiv Handa | 2 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,3 | FinanceAndManagementCommittee | 2004-12-14 | - Nilko Julio Cmte Rpt 3 10-12-04.pdf, Cmte Rpt 3 11-09-04.pdf, Cmte Rpt 3 12-14-04 & Cmt Rpt Item 3 1-11-05.pdf, Cmte Rpt Item 3 1-11-05.pdf - 4 Subject: City of Oakland - Revenue and Expenditures From: Office of the City Manager Recommendation: Receive a Report on the Fiscal Year 2004-2005 First Quarter Revenue and Expenditure Results and Year-End Projections for City's selected funds (General Purpose, Telecommunications, Contract Compliance, Equipment and Facilities) (04-0915) A motion was made by Member Brunner, seconded by Member Nadel, that this matter be *Received and Filed. The motion carried by the following vote: Votes: | 3 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,4 | FinanceAndManagementCommittee | 2004-12-14 | Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel The Committee directed the City Administrator to bring back to the Finance and Management Committee within a month a plan to reduce the spending in all overspending departments to a rate that will avoid overspending by the end of the fiscal year. " Cmt Rpt Item 4 12-14-04 & Council Rpt S-22 12-21-0.. 5 Subject: Performance Audit of Police Department From: Council President Ignacio De La Fuente and Councilmember Larry Reid Recommendation: Adopt a Resolution directing the City Administrator to present for City Council Approval by January 18, 2005 a short-term professional services contract with an | 4 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,5 | FinanceAndManagementCommittee | 2004-12-14 | experienced private firm or firms to provide to City Council by May 1, 2005 an independent performance audit of the overtime, payroll, and related systems of the Oakland Police Department that includes concrete recommendations for improving those systems and realizing cost savings (04-0963) A motion was made by Member De La Fuente, seconded by Member Brunner, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on December 21, 2004 as a | 5 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,6 | FinanceAndManagementCommittee | 2004-12-14 | Consent-Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa The Committee directed staff to include a dollar amount and funding source in the fiscal impact section of the new report that will come forward in the future. Cmt Rpt Item 5 12-14-04 & Council Rpt S-23 12-21-0.. , 78982 CMS.pdf 6 Subject: Thirteen (13) Off-Street Parking Facilities - Management Agreement From: Public Works Agency Recommendation: Action on a Report to request authorization to negotiate a contract, starting | 6 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,7 | FinanceAndManagementCommittee | 2004-12-14 | with the first-ranked parking management firm for the management of thirteen (13) off-street parking facilities (04-0950) Continued to *Finance & Management Committee on 1/11/2005 The following individual(s) spoke against this item: - Leland Douglas Cmt. Rpt Item 6 12-14-04 & Cmte Rpt Item 7 1 I-11-05 pdf, S-19 1-18-05.pdf 7 Subject: Housing Development Systems, Inc. From: Community and Economic Development Agency Recommendation: Adopt the following pieces of Legislation: | 7 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,8 | FinanceAndManagementCommittee | 2004-12-14 | (1) A Resolution authorizing a contract in an amount not to exceed $485,000 with Housing Development Systems, Inc., to purchase software, equipment, installation, customization and maintenance services for the implementation of a grant and loan information management system; authorizing waiver of formal bidding for software and equipment purchased under the contract; allocating up to $200,000 in previously budgeted capital improvement funds; | 8 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,9 | FinanceAndManagementCommittee | 2004-12-14 | reallocating $200,000 in previously budgeted mortgage revenue bond funds; and accepting a contribution of $100,000 from the Redevelopment Agency under the cooperation agreement for this contract and related costs (04-0349-1) A motion was made by Member De La Fuente, seconded by Member Nadel, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on December 21, 2004 as a Consent | 9 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,10 | FinanceAndManagementCommittee | 2004-12-14 | Calendar item. The motion carried by the following vote: Votes: Councilmember Abstained: Member Brunner Councilmember Aye: Member De La Fuente, Chair Wan and Member Nadel Cmte Rpt 7 12-14-04.pdf, Cmte Rpt S-7 12-14-04 & Council Rpt S-10.14CC 12-2....pdf, 79003 CMS.pdf (2) An Agency Resolution authorizing a contribution of $100,000 in Low and Moderate Income Housing Funds to the City under the cooperation agreement for the purchase of a grant and loan information management system (04-0349-1a) A motion was made by Member De La Fuente, seconded by Member Nadel, that this matter be *Approve the Recommendation of Staff, and Forward to the *Finance & Management Committee, due back on December 21, 2004 as a Consent Calendar item. The motion carried by the following vote: Votes: | 10 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,11 | FinanceAndManagementCommittee | 2004-12-14 | Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Cmte Rpt 7 12-14-04.pdf, Cmte S.7 12-14-04 & Council Rpt S-10.14-2CC & Coun pdf, 2005-0001 CMS.pdf 8 Subject: City of Oakland's 9-1-1 system From: Finance and Management Agency Recommendation: Adopt a Resolution authorizing the City Administrator to negotiate and | 11 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,12 | FinanceAndManagementCommittee | 2004-12-14 | execute contracts without return to Council to acquire necessary equipment and services to upgrade the City of Oakland's 9-1-1 system customer premise equipment (CPE) and related equipment; with: (A) five hundred seventy five thousand dollars ($575,000) associated with a contract with Southern Bell Company (SBC) for equipment and services and the waiving of competitive bidding; and (B) two hundred twenty thousand ($220,000) in competitively bid | 12 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,13 | FinanceAndManagementCommittee | 2004-12-14 | contracts, for computer equipment, peripherals and related equipment at the City of Oakland 9-1-1 Center; for a grand total amount not to exceed seven hundred ninety five thousand dollars ($795,000); with all costs to be paid from the State of California 9-1-1 Program (04-0900) A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on December 21, 2004 as a Consent | 13 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,14 | FinanceAndManagementCommittee | 2004-12-14 | Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Cmte Rpt 8 12-14-04.pdf, Cmte Rpt S-8 12-14-04 & Council Rpt S-10.15CC 12-2 pdf, 79004 CMS.pdf 9 Subject: BRASS Budgeting Software From: Office of the City Administrator Recommendation: Adopt a Resolution authorizing the City Administrator to amend, extend, and execute a contract with CGI-AMS, Inc. for the 2005 calendar year for an amount not to exceed $52,000 to perform maintenance services and consultation related to the City's BRASS | 14 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,15 | FinanceAndManagementCommittee | 2004-12-14 | (Budget Reporting and Analysis Support System) Budgeting software (TITLE CHANGE) (04-0951) A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on December 21, 2004 as a Consent Calendar item. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Cmte Rpt 9 12-14-04 & Council Rpt S-10.16CC 12-21- pdf, 78963 CMS.pdf 10 Subject: Citizens Survey - Agreement | 15 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,16 | FinanceAndManagementCommittee | 2004-12-14 | From: Office of the City Administrator Recommendation: Adopt a Resolution authorizing a professional services agreement between the City of Oakland and Fairbank, Maslin, Maullin, and Associates, a Public Opinion Research Firm, in an amount not to exceed sixty thousand dollars ($60,000), to administer a City of Oakland Citizens Survey for the purposes of gathering statistics on citizen's experiences (04-0952) Continued to *Finance & Management Committee on 1/11/2005 The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa - Gwen Hardy | 16 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,17 | FinanceAndManagementCommittee | 2004-12-14 | - Rashisidah Grinage Cmte Rpt 10 12-14-04 & Cmte Rpt 6 1-11-05.pdf, Cmte Rpt Item 6 1-11-05.pdf, - Council Rpt S-10.12CC 1-18-05.pdf, 79022 CMS.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting at 4:10 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: | 17 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,18 | FinanceAndManagementCommittee | 2004-12-14 | Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. | 18 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,19 | FinanceAndManagementCommittee | 2004-12-14 | Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk | 19 | FinanceAndManagementCommittee/2004-12-14.pdf |
FinanceAndManagementCommittee/2004-12-14.pdf,20 | FinanceAndManagementCommittee | 2004-12-14 | Phone: (510) 238-7370 Fax: (510)238-6699 Recorded Agenda: (510)238-2386 Telecommunications Display Device: (510) 839-6451 (TDD) City Clerk and Clerk of the Council | 20 | FinanceAndManagementCommittee/2004-12-14.pdf |
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