pages: SpecialPublicWorksCommittee/2015-09-29.pdf, 2
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SpecialPublicWorksCommittee | 2015-09-29 | *Special Public Works Committee Meeting Minutes September 29, 2015 3 Subject: CalTrans Annual Progress Report From: Office Of The City Administrator Recommendation: Receive An Informational Report On The Annual Progress Of CalTrans Maintenance Activities In The City Of Oakland 15-0107 Attachments: View Report.pdf The Committee approved staff recommendations as follows to be included in the renewal of the LOU with CalTrans in 2016: 1. A provision calling for a distinct coordination between Caltrans' Airspace Leasing and Surplus Property Staff and City Planning, Zoning, and Economic Development Staff to better plan the use of Caltrans property within the City. This would be beneficial to both agencies and the community in that City staff who are familiar with community concerns can help Caltrans identify appropriate tenants whose use will fit into the City's Specific Plans and Zoning Code; 2. A provision whereby Caltrans Construction Project managers alert and involve City Staff at the beginning stages of planning new freeway improvements and repair projects so that the two agencies can collaborate well in advance of the final design of projects to see that they take into account factors on surface streets and under the freeway that will be impacted by the project; 3. A provision allowing for a master agreement for public art and adopt-a-spot projects on Caltrans property to streamline the process and allow the City to take a greater role in the approval process. Caltrans' Public Art Staff have already indicated to the City that they will not approve any new murals on Caltrans property without a master agreement that holds the City responsible for the ongoing maintenance and a similar agreement regarding other community driven projects could be beneficial. This will encourage more neighborhood involvement and stewardship in areas where Caltrans maintenance staff cannot provide the level of service the community desires and there is a willingness of local community groups to take on more responsibility; and 4. Add clear timeliness guidelines for CalTrans in regard to the clean up of blight to provide for a faster response for picking up garbage and illegal dumping. A motion was made by Kaplan, seconded by Kalb, that this matter be Received and Forwarded to the Meeting of the Oakland City Council, to be heard 10/6/2015. The motion carried by the following vote: Aye: 4 - Gallo, Kalb, Reid, and Kaplan City of Oakland Page 2 Printed on 10/13/2015 | 2 | SpecialPublicWorksCommittee/2015-09-29.pdf |