pages: SpecialPublicWorksCommittee/2009-05-12.pdf, 3
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SpecialPublicWorksCommittee | 2009-05-12 | DRAFT *Special Public Works Committee Meeting Minutes May 12, 2009 4 Subject: Public Works Agency Performance Audit From: Office of the City Auditor Recommendation: Receive The Performance Audit Of The Public Works Agency 09-0230 Play Video A motion was made by Member Kaplan, seconded by Member Kaplan, that this matter be Continued to the *Public Works Committee, due back on May 26, 2009. The motion carried by the following vote: Votes: Councilmember Aye: Member Kaplan, Member Kernighan, Chair Nadel and Member Brooks This item was continued to the May 26, 2009 Public Works Committee meeting. The Committee directed staff to provide a supplemental report with the following information: (These topics have the highest priority because they will be discussed in tandem with Budget discussions: 1) What Re-organizational Audit recommendations are being performed right now to increase efficiency within the Public Works Agency with the shortage of funding; 2) What are some revenue enhancement ideas i.e. impact fees for street improvements, park maintenance or transportation; 3) Modification discussions of the Memorandum Of Understanding with the Labor Unions as soon as possible about the recommendations for employees working "Out of Class" and other classification recommendations 4) Specific recommendations on how much funding/financing needs to be allocated to Street maintenance for crack ceiling, slurry sealing and heavy repairs and clarification of whether or not these recommendations are in the Repaving Plan; if not can revisions be made within the plan 5) Develop a Before and After Organizational chart by classification by Audit recommendations; 6) How is the department prepared for Stimulus grant projects in regards to pursuing projects ("in house") internally; and 7) Justification of delaying the recommendation to combine the Design & Construction Inspection Services Department to the Mid-cycle budget discussions. The Committee further directed staff to include the following in future reports: 1) An implementation plan of Audit recommendations; including the clarification on total cost of the plan with trackable changes; 2) Analysis of Fire station replacement cost through development fees; 4) A Universal Transit Pass Program incentive for City Employees; 5) Information on combining the PWA Audit recommendations with PWA performance evaluations and agendize all with clear standards; 6) Clarify the following - A)Tax Overrides; B) Reallocating cleaning services to the Business Improvement Districts; C) Mini Parks reduction in maintenance services; and D) Traffic Signal Controller Replacements as an higher priority than Traffic Lights with additional research for outside grant funding opportunities; 7) What PWA projects have been performed with slurry seal and what are planned for the future; 8) Storm and Sewer Drainage concerns to be scheduled in conjunction with the Environmental Protection Agency guidance report; and 9) Litter Containers to City of Oakland Page 3 Printed on 5/21/09 | 3 | SpecialPublicWorksCommittee/2009-05-12.pdf |