pages: FinanceAndManagementCommittee/2016-05-10.pdf, 4
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FinanceAndManagementCommittee | 2016-05-10 | *Finance & Management Committee Meeting Minutes - FINAL May 10, 2016 8 Subject: Data Center Project From: Information Technology Department Recommendation: Adopt A Authorizing The City Administrator Or Designee To: 1) Enter Into Lease Agreement, Purchase Agreements And Professional Services Agreements For Phase One Of The Data Center Modernization Project ("Project") For A Total Estimated Five Year Cost Of Three Million Fifty Thousand Dollars ($3,050,000) Of Which The: A. Lease Agreement To House The Data Center With Digital Realty Trust Is Estimated To Be One Million Two Hundred Thousand Dollars ($1,200,000) Over Five Years ($50,000 Upfront And $230,000 Per Annum), B. Support, Maintenance, Licensing Is Estimated To Be One Million One Hundred Thousand Dollars ($1,100,000) Over Five Years ($220,000 Per Annum), And C. Purchase Agreements For Software, Hardware And/Or Licensing, And Professional Service Agreements Are Estimated To Be A One-Time Upfront Cost Of Seven Hundred Fifty Thousand Dollars ($750,000), All The Above, Without Return To Council; And 2) Waive The Advertising, Proposal/Qualifications Selection Requirements Agreements Bidding And Request For ("Rfp/Q") Competitive For All Of The Above Agreements 15-0963 The Committee approved recommendations as amended to delete the following: "FURTHER RESOLVED, that, consistent with standard procedure, should the City and selected firms not be able to reach an agreement as to contract terms within a reasonable timeframe, Council authorizes the City Administrator or designee to negotiate and enter into contracts while waiving the competitive bidding requirements with other qualified firms, without return to Council;" The Committee also requested a follow up report in October. A motion was made by Campbell Washington, seconded by Gibson McElhaney, that this matter be Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, to be heard 5/17/2016. The motion carried by the following vote: Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) There were 8 Open Forum speakers. Open Forum took place after Item 4 and at the end of the meeting. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance And Managmeent Committee adjourned the meeting at 11:40 a.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. City of Oakland Page 4 Printed on 6/13/2016 | 4 | FinanceAndManagementCommittee/2016-05-10.pdf |