pages: FinanceAndManagementCommittee/2007-11-27.pdf, 3
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FinanceAndManagementCommittee | 2007-11-27 | *Finance & Management Meeting Minutes November 27, 2007 Committee 4 Subject: Prompt Payment Policy From: Councilmember Desley Brooks Recommendation: Adopt An Ordinance Establishing A Prompt Payment Policy Requiring Payment Within 15 Business Days After Receipt Of An Invoice For Purchase Of Goods And/Or Services Applicable To 1) The City With Respect To Contracts Let Directly To Local Businesses, 2) To Non-Profit And For-Profit Entities Contracted To Manage Or Operate City Facilities Or Public Programs Or Concessions On City-Owned Property, And 3) To City Contractors With Respect To Their Subcontractors, And Imposing Interest Penalties For Violations, To Be Codified At Oakland Municipal Code Title 2, Chapter 2.06 (TITLE CHANGE) 07-0800 A motion was made by Member Brunner, seconded by Member Nadel, that this matter be Continued to the *Finance & Management Committee, due back on December 11, 2007. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and Member Nadel The Committee directed staff to come back to the December 11, 2007 Committee meeting with the following information: 1) analysis of both the full scope of the problems and the cost to implement a Prompt Payment Policy; 2) how to fund an ombudsman person; 3) a phase in process of the new fines with a 30 day start and to work towards the 15 day requirement while also looking into the prompt payment policy strategies for other cities (i.e. New York City); 4) setup systems to pay invoices electronically, direct deposit, and other alternative options to pay sub-contractors promptly; 5) how long will it take to comply and/or implement the 15 day policy while also evaluating all the dates and timelines; and 6) what are the reporting requirements and/or guidelines of undisputed invoices including a clear definition;7) include language for a staff evaluation when the City pays the 10% fine; and 8) look into alternative percentage fines. The following individual(s) spoke and did not indicate a position on/ this item: - Sanjiv Handa - Bruce Cox - Annette Haugabook - Gwen Ashford - Roman Sloggins - Michael Baines - David Glover - Walter Allen - Lance Turner - Len Houston - Frank Tucker - Geoffery Pete - Joe Valdez City of Oakland Page 3 Printed on 12/13/07 | 3 | FinanceAndManagementCommittee/2007-11-27.pdf |