pages: FinanceAndManagementCommittee/2005-02-08.pdf, 1
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FinanceAndManagementCommittee | 2005-02-08 | City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza 1852 2002 Meeting Minutes Oakland, California 94612 OAKLAND LaTonda Simmons, City Clerk Grawing fit Che 150 *Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 Tuesday, February 08, 2005 2:00 PM Hearing Room One - 1st Floor 3 Subject: Quarterly Report and Improvements to Contracting Process From: City Administrator's Quarterly Budget Office Recommendation: Action on the Quarterly Report from the Budget Advisory Committee (BAC) on activities through December 31, 2004 including recommendations on certain improvements to the contracting process 05-0028 A motion was made by Member Brunner, seconded by Member De La Fuente, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and Member Nadel The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa The Committee directed staff to come back to Committee with language and procedures that reflect the following: 1) The creation of a central repository for all City contracts, including evaluations of those contracts: 2) A signed certification process for every contract so we can locate the staff most knowledgeable about the contract; 3) creation of guidelines for the awarding of sole-source contracts; 4) the statement of a contract's goal or policy objective in every contract; 5) a working definition for those contracts the Budget Advisory Commission calls "COPOs", starting with the definition on page 3 of Attachment B; 6) The creation of a renewal trigger system to ensure that any contracts proposed for renewal can be sufficiently reviewed; 7) Each contract shall have clear language detailing the frequency, extent and process by which it will be audited for evaluated. stall will provide cost figures for such audition or evaluation; 8) The cost of mandatory contract management training for all appropriate City Staff. Cmt Rpt Item 3 2-08-05.pdf City Clerk and Clerk of the Council City of Oakland Page 1 Printed on 10/13/08 | 1 | FinanceAndManagementCommittee/2005-02-08.pdf |