body,date,text,page,path
SpecialFinanceAndManagementCommittee,2010-04-13,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
1852 2002
Meeting Minutes
Oakland, California 94612
OAKLAND
LaTonda Simmons, City Clerk
*Special Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, April 13, 2010
11:00 AM
Hearing Room One - 1st Floor
Roll Call / Call to Order
Councilmember Present: 4 - Member Kernighan, Member Nadel, Member De
La Fuente and Chair Quan
1
Approval of the Draft Minutes from the Committee Meeting held on March 23, 2010
Play Video
A motion was made by Member De La Fuente, seconded by Member
Kernighan, to *Approve the Minutes. The motion carried by the following
vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
2
Determination of Schedule of Outstanding Committee Items
Play Video
A motion was made by Member De La Fuente, seconded by Member
Nadel, to *Approve as Submitted. The motion carried by the following
vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
Pending No Specific Date
Subject:
Consolidating City-Owned And City-Leased Facilities
From:
Finance and Management Agency
Recommendation: Receive An Informational Report On The Status Of Consolidating
City-Owned And City-Leased Facilities
09-1367
Scheduled to *Finance & Management Committee on 4/27/2010
View Report.pdf
City of Oakland
Page 1
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SpecialFinanceAndManagementCommittee,2010-04-13,"*Special Finance & Management
Meeting Minutes
April 13, 2010
Committee
3
Subject:
State Budget Status
From:
Budget Office
Recommendation: Receive A Status Report From The City Administrator On The State Budget
And Potential Impacts On The City's Proposed Budget For Fiscal Year 2009-2011
09-0439
Play Video
The following individual spoke under open forum:
- Sanjiv Handa
View Report.pdf
4
Subject:
Cityworks Work Management System
From:
Public Works Agency
Recommendation: Adopt A Resolution Waiving Advertising And The Request For
Proposal/Qualification Requirements, And Authorizing The City Administrator To Enter Into A
Maintenance Agreement With Azteca Systems, Inc. In Connection With The Cityworks Work
Management System, For Up To Three Years, On An Annual Basis, In The Amount Of
Fifty-Five Thousand Dollars ($55,000), Plus Three Percent (3%) Annually, For A Total
Contract Cap Of One Hundred Seventy Thousand Dollars ($170,000)
09-1261
Play Video
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be * Approve the Recommendation of Staff, and
Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on April 20, 2010 as a Consent callendar
item; The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The committee directed staff schedule the presentation of the Azteca System to
the June 8, 2010 Public Works Committee to discuss the efficiencies of the
system works.
The following individual spoke on this item:
-Sanjiv Handa
View Report.pdf
82678 CMS.pdf
City of Oakland
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Meeting Minutes
April 13,2010
Committee
5
Subject:
Hiring Freeze - Monthly Report
From:
Department Of Human Resources Management
Recommendation: Receive A Monthly Report On All Appointments To The General Purpose
Fund (GPF) During The Citywide Hiring Freeze
09-1251
Play Video
A motion was made by Member Nadel, seconded by Member Kernighan,
that this matter be *Received and Filed. The motion carried by the
following vote:
Votes: Councilmember No: Member De La Fuente
Councilmember Aye: Member Kernighan, Member Nadel and Chair Quan
The committee directed staff to provide in a future report; The number of
employees laid off who have backfilled vacant positions
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
City of Oakland
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April 13,2010
Committee
6
Subject:
Employee and City Official Parking
From:
Finance And Management Agency
Recommendation: Discussion And Possible Action On A Follow-Up Report Regarding An
Administrative Policy On Employee And City Official Parking Privileges
09-1333
Play Video
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be Continued to the *Finance & Management
Committee, due back on April 27, 2010. The motion carried by the
following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The committee directed staff to return with the following information: 1) The
effectiveness of the transition of employees to alternative parking spaces and if
budget projections were achieved?; 2) Conduct a citywide survey to determine
employees interest in the transit pass in an effort to expand the transit
benefits(Emphasis on passes with a pre-tax purchase) 3) A list of the
classifications and salaries of employees (including Public Safety employees)
who receive free parking and the reason they receive free parking; 4) The
number of employees who receive auto-allowances and free parking; 5) Identify
the classifications who receive free parking as part of their hiring agreement
and whether the employee contracts have an expiration date; 6) Number of
employees who would qualify for free parking under the new draft
Administrative Instruction
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
View Supplemental Report.pdt
7
Subject:
Early Retirement Incentive Program
From:
Department Of Human Resources Management
Recommendation: Receive A Quarterly Informational Report On (1) The Current Number Of
Authorized Vacancies Citywide, Including (2) Status Update On The Employees Who Retired
Under The CalPERS Two Years Additional Service Credit Retirement Incentive Program
(""Golden Handshake"") And (3) Projected Savings From The Golden Handshake Program
09-1258
Play Video
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be *Received and Filed. The motion carried by the
following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The following individual spoke on this item:
- Sanjiv Handa
- Jeff Levin
View Report.pdf
City of Oakland
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Meeting Minutes
April 13, 2010
Committee
8
Subject:
Land Located at 8000 Joe Morgan Way,
From:
Community And Economic Development Agency
Recommendation: Adopt An City Ordinance Authorizing The Sale Of The City's Interest In
Land Located At 8000 Joe Morgan Way, Adjacent To The Oakland-Alameda County Coliseum
Complex In The Coliseum Redevelopment Project Area, To The Redevelopment Agency Of
The City Of Oakland For $3,500,000
09-1278
Play Video
A motion was made by Member Nadel, seconded by Member De La
Fuente, that this matter be *Approve the Recommendation of Staff, and
Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on April 20, 2010. The motion carried by
the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
View Report.pdf
2) An Agency Resolution Authorizing The Purchase Of The City Interest In Land Located At
8000 Joe Morgan Way, Adjacent To The Oakland-Alameda County Coliseum Complex In The
Coliseum Redevelopment Project Area, From The City Of Oakland For $3,500,000 And
Authorizing Up To $25,000 For Real Estate Closing Costs
09-1278-1
Play Video
A motion was made by Member Nadel, seconded by Member De La
Fuente, that this matter be *Approve the Recommendation of Staff, and
Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on April 20, 2010 as a Consent Calendar
item The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The following individual spoke on this item:
- Sanjiv Handa
2010-0047 CMS.pdf
City of Oakland
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April 13, 2010
Committee
9
Subject:
Establishing A Fiscal Policy
From:
Councilmember Ignacio De La Fuente
Recommendation: Adopt A Resolution Establishing A Fiscal Policy Requiring That Before
The City Council Takes Any Action That Has A Fiscal Impact Or Cost, The Council Must (1)
Identify And Approve The Funding Source To Fully Fund The Cost Of The Proposed Council
Action, Such As The Approval Of Or Changes To A Policy, Program, Services, Or Positions
And (2) Make Any Adjustments To The Budget That Are Necessary To Maintain A Balanced
Budget
09-1171
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be *Approve as Amended the Recommendation of
Staff, and Forward to the Concurrent Meeting of the Oakland
Redevelopment Agency / City Council, due back on April 20, 2010 as a
Non-Consent item The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The committee amended the language of the ordinance to add sections to
require the City Administrator to submit an annual report to identify all
positions funded by a grant in the preceding fiscal year that addresses whether
the grant has expired and addressing whether the department proposes to fund
the position or provide the same service with the general fund in the coming
year. (Supplemental Corrections)
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
View Report.pdf
City of Oakland
Page 6
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Meeting Minutes
April 13, 2010
Committee
10
Subject:
Piedmont Library Lease - 160 - 41st Street
From
Community And Economic Development Agency
Recommendation: Adopt A Resolution 1) Authorizing The City AdministratorTo Negotiate
And Execute A Lease For The Piedmont Avenue Branch Library Property At 160 - 41st Street
With Goodhue Property Investments For One Year With One (1) Year Renewal Option,
Subject To Funding Approval For Fiscal Years 2011-2013, For An Initial Rent Not To Exceed
$4,250 Per Month, Plus The Cost Of Utilities, Taxes, Services And Index Adjustments, And 2)
Appropriating $34,000 From Measure Q Fund 2240 For Rent Payments For Fiscal Year
2010-2011
09-1280
Play Video
A motion was made by Member Nadel, seconded by Member Kernighan,
that this matter be *Approve the Recommendation of Staff, and Forward
to the Concurrent Meeting of the Oakland Redevelopment Agency/City
Council, due back on April 20, 2010 as a Consent Calendar item. The
motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The following individual spoke on this item:
- Sanjiv Handa
- Ronile Lahti
View Report.pdf
82679 CMS.pdf
11
Subject:
2010-2011 Assessment Process - WPAD
From:
The Budget Office
Recommendation: Adopt A Resolution Initiating The Fiscal Year 2010-2011 Assessment
COnfirmation Process For The City Of Oakland Wildfire Prevention Assessment District And
Authorizing The City Administrator To Order A Preliminary Annual Report Pursuant To
Oakland Municipal Code
09-1284
Play Video
A motion was made by Member Nadel, seconded by Chair Quan, that this
matter be *Approve the Recommendation of Staff, and Forward to the
Concurrent Meeting of the Oakland Redevelopment Agency / City Council,
due back on April 20, 2010 as a Consent Calendar item The motion carried
by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
82680 CMS.pdf
City of Oakland
Page 7
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Meeting Minutes
April 13,2010
Committee
12
Subject:
2010-2011 Assessment Process - LLAD
From:
The Buget Office
Recommendation: Adopt A Resolution Initiating The Fiscal Year 2010-2011 Assessment
Process For The City Of Oakland Landscaping And Lighting Assessment District And
Authorizing The City Administrator To Order A Preliminary Engineer's Report Pursuant To
The California Streets And Highways Code
09-1285
Play Video
A motion was made by Member Nadel, seconded by Member Kernighan,
that this matter be *Approve the Recommendation of Staff, and Forward
to the Concurrent Meeting of the Oakland Redevelopment Agency / City
Council, due back on April 20, 2010 as a Consent Calendar item The
motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The following individual spoke on this item:
- Sanjiv Handa
View.pdf
82681 CMS.pdf
13
Subject:
Contract Extension With Macias Gini & O'Connell-Audit Services
From:
Finance And Management Agency
Recommendation: Adopt The Following Pieces Of Legislation:
1) A Resolution By The City Council Of The City Of Oakland Authorizing The City
Administrator To Execute A Five-Year Contract Extension With Macias Gini & O'Connell,
LLP To Provide Audit Services For Fiscal Year Ending June 30, 2010 Through Fiscal Year
Ending June 30, 2014 In An Amount Not To Exceed $3,162,486 And Waiving The
Competitive Request For Proposals Process; And
09-1320
Play Video
A motion was made by Member Nadel, seconded by Member De La
Fuente, that this matter be *Approve as Amended the Recommendation of
Staff, and Forward to the Concurrent Meeting of the Oakland
Redevelopment Agency / City Council, due back on April 20, 2010 as a
Consent Calendar item The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
View Report.pdf
View Supplemental Report.pdf
82682 CMS.pdf
City of Oakland
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April 13, 2010
Committee
2) A Resolution By The Redevelopment Agency Of The City Of Oakland Authorizing The
Agency Administrator To Execute A Five Year Contract Extension With Macias Gini &
O'Connell, LLP To Provide Audit Services For Fiscal Year Ending June 30, 2010 Through
Fiscal Year Ending June 30, 2014 In An Amount Not To Exceed $464,467, And Waiving The
Competitive Request For Proposals Process
09-1320-1
A motion was made by Member Nadel, seconded by Member De La
Fuente, that this matter be *Approve as Amended the Recommendation of
Staff, and Forward to the Concurrent Meeting of the Oakland
Redevelopment Agency / City Council, due back on April 20, 2010 as
a
Consent Calendar item The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The committee amended to both resolutions to require the Auditor to rotate
partners every 5 years.
The committee directed staff to provide a breakdown of the contract cost per
year and projected savings for executing the contracts.
The following individual spoke on this item:
- Sanjiv Handa
2010-0048 CMS.pdf
14
Subject:
City-Sponsored Employee Medical Benefits
From:
Department Of Human Resource Management
Recommendation: Receive An Informational Report On The Costs Of City-Sponsored
Employee Medical Benefits, Preliminary Outcomes Of A Labor-Management Committee's
Work On Medical Benefits, And Cost-Benefit Analysis Of A Possible Cafeteria Option
09-1236
Play Video
A motion was made by Member De La Fuente, seconded by Member
Kernighan, that this matter be Continued to the *Finance & Management
Committee, due back on June 22, 2010. The motion carried by the
following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The committee directed staff to return to the June 22, 2010 Finance and
Management Committee with the survey results of employees on whether
increasing the in lieu amount would serve as incentive to opt out of city medical
plans and in a future report staff was directed to provide an analysis of the
Federal Health Care plan to the cities five year financial plan.
The following individual spoke on this item:
- Jeff Levin
- Vickie Carson
View Report.pdf
City of Oakland
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Meeting Minutes
April 13, 2010
Committee
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
Play Video
A motion was made by Member Nadel, seconded by Member De La
Fuente, to Continued to the *Finance & Management Committee, due back
on June 22, 2010. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Nadel, Member De La
Fuente and Chair Quan
The following individual spoke on this item:
- Sanjiv Handa
Adjournment
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
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City Clerk and Clerk of the Council
City of Oakland
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