body,date,text,page,path
OaklandRedevelopmentSuccessorAgencyAndCityCouncil,2022-07-26,"Special Concurrent Meeting of the
Meeting Minutes - DRAFT
July 26, 2022
Oakland Redevelopment Successor
Agency/City Council
Apricot 360 Impact Report that was submitted to the PAC for its meeting on July
7,
2022, and (3) the ability for clients to separately consent to their data being shared
with the DVP and external evaluation partners
Whereas, the PAC's approval of Version A of the Apricot 360 Use Policy (Exhibit A)
was also conditional on language within the professional services agreement
between the City of Oakland and Social Solutions Global, Inc. pertaining to date
consistent with the contract draft submitted to the PAC for review on July 7, 2022
Of the Supplemental Legislation - 7/21/2022; On Page 3, adding the following
FURTHER RESOLVED to read:
FURTHER RESOLVED: That the City Council hereby adopts the Surveillance Use
Policy attached hereto as Exhibit A pertaining to the Apricot 360 data management
system along with the PAC recommended revised contract, consent form, and
a
definition of PII as further described in the preceding Whereas clauses
Of the Supplemental Legislation - 7/21/2022; On Page 3, removing the following
FURTHER RESOLVED that reads:
FURTHER RESOLVED: That the City Council hereby adopts the Surveillance Use
Policy attached hereto as Exhibit B pertaining to the Apricot 360 data management
system and which among other things prohibits the DVP staff from accessing any
client-level records or personally-identifiable information (PII) entered in the
Apricot 360 system.;
Of the Supplemental Legislation - 7/21/2022 - Attachment - Apricot 360 Use Policy -
Version A; Page 2, Under Section C. Data Collection, adding two paragraphs to
read as follows:
For minor clients whose parent/guardian do not consent to share information with
the DVP, contracted CBOs will use Unique Identifiers in lieu of Personally
Identifying Information (PII). Unique Identifiers (UI) ""are numeric codes that link to
a
key with client names and dates of birth by CBOS outside the Apricot 360
database""
Evaluation of CBOS in the DVP network will not be contingent on the rate of
participant consent. If a CBO has a participant consent rate that is less than 80%, the
DVP will work with the CBO to explore options for increasing rates. As is current
policy, CBOs are required to submit ancillary data during an onsite program
monitoring visit to ensure that the service delivery and outcomes, for which DVP
has contracted, are accurately reflected and are being achieved.
And on Page 10, adding the following:
L. Evaluation
Within one (1) year after the adoption of this Use Policy, DVP shall return to the
Privacy Advisory Commission and, subsequently to the City Council, which may
include the Public Safety Committee, for an evaluation. Such evaluation shall
include, but not be limited to, what data was collected, how it was used, consent
rates of contracted CBOs, and any recommended changes such as to data
collection for minor clients and future scoring, funding levels, or other actions
related to consent rates of contracted CBOs.
City of Oakland
Page 17
Printed on 8/5/2022",18,OaklandRedevelopmentSuccessorAgencyAndCityCouncil/2022-07-26.pdf