body,date,page,text SpecialFinanceAndManagementCommittee,2021-12-13,1,"City of Oakland Office of the City Clerk Oakland City Hall, 1 Frank H. Ogawa Plaza, Room 201 Oakland, California 94612 CITY OF OAKLAND Meeting Minutes - FINAL Monday, December 13, 2021 10:30 AM Please See The Agenda To Participate In The Meeting Virtual Tele- Conference Via Zoom *Special Finance & Management Committee " SpecialFinanceAndManagementCommittee,2021-12-13,2,"*Special Finance & Management Meeting Minutes - FINAL December 13, 2021 Committee The Oakland City Council Special Finance & Management Committee convened at 1:30 with Vice Mayor Kaplan presiding as Chairperson. Roll Call / Call To Order Excused 1- Sheng Thao Present 3- Rebecca Kaplan, Treva Reid, and Nikki Fortunato Bas 1 PUBLIC COMMENT: COMMENTS ON ALL ACTION ITEMS WILL NOT BE TAKEN AT THIS TIME. COMMENTS FOR ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM 3 speaker spoke during Public Comment. 2 Approval Of The Draft Minutes From The Committee Meeting Of November 8, 2021 21-0886 Attachments: View Report A motion was made by Nikki Fortunato Bas, seconded by Treva Reid, that this matter be Approved. The motion carried by the following vote: Excused 1- Thao Aye 3- Kaplan Reid Fortunato, Bas NOVOTE 0 3 Determination Of Schedule Of Outstanding Committee Items 21-0887 Attachments: View Report This Report and Recommendation be No Action Taken. City of Oakland Page Printed on 2/7/2022 " SpecialFinanceAndManagementCommittee,2021-12-13,3,"*Special Finance & Management Meeting Minutes - FINAL December 13, 2021 Committee 4 Subject: International Contact, Inc And Accent On Languages, Inc. Contract Increase From: Human Resources Management Department Recommendation: Adopt A Resolution Extending And Increasing The Contract For On Call Translation And Interpretation Services With (I) International Contact, Inc. For Three Years, From April 1, 2022 To March 31, 2025, By An Amount Not To Exceed $300,000 (Three Hundred Thousand Dollars) To A New Cap Of $460,000 (Four Hundred Sixty Thousand Dollars) For The Five-Year Contract Term, And (II) Accent On Languages, Inc. For Three Years, From April 1, 2022 To March 31, 2025, By An Amount Not To Exceed $300,000 (Three Hundred Thousand Dollars) To A New Cap Of $550,000 (Five Hundred Fifty Thousand Dollars) For The Five-Year Contract Term 21-0866 Attachments: View Report View Legislation 88974 CMS The Finance And Management committee approved staff recommendation, and forward it to the December 21, 2021 City Council Agenda on Consent A motion was made by Treva Reid, seconded by Rebecca Kaplan, that this, matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/21/2021. The motion carried by the following vote: Excused 1- Thao Aye 3- Kaplan Reid Fortunato, Bas NOVOTE 0 City of Oakland Page 2 Printed on 2/7/2022 " SpecialFinanceAndManagementCommittee,2021-12-13,4,"*Special Finance & Management Meeting Minutes - FINAL December 13, 2021 Committee 5 Subject: FY2020-21 Q4 And FY2021-22 Q1 Revenue And Expenditure Report (R&E) From: Finance Department Recommendation: Receive An Informational Report On Fiscal Year (FY) 2020-21 Fourth Quarter And FY 2021-22 First Quarter Revenue And Expenditure (R&E) Results And Year-End Summaries For The General Purpose Fund (GPF, 1010) And Select Funds 21-0916 Attachments: View Report View Supplemental Report - 12/17/2021 View Supplemental Attachment C - 12/17/2021 The Committee accepted the motion to receive, and forward to the December 21, 2021 City Council Non Consent calendar with the following information provided in a supplemental report; -include the missing Measure Q and Measure W information; -carry forwards from measures and general fund; -OPD over expenditures/ overtime by function (type); and - Current Vacancy savings level This Informational Report be Received and Forwarded.to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council to be heard 12/21/2021 Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) 3 speakers spoke during Open Forum. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance And Management Committee adjourned the meeting at 12:15 p.m. * In the event of a quorum of the City Council pai ipates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. City of Oakland Page 3 Printed on 2/7/2022 " SpecialFinanceAndManagementCommittee,2021-12-13,5,"*Special Finance & Management Meeting Minutes - FINAL December 13, 2021 Committee Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Relay Service: 711 MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M. City of Oakland Page 4 Printed on 2/7/2022 " SpecialLifeEnrichmentCommittee,2021-12-13,1,"Office of the City Clerk City of Oakland Oakland City Hall, 1 Frank H, Ogawa Plaza, . | Room 201 Meeting Minutes - DRAFT Oakland, California 94612 CITY OF OAKLAND. *Special Life Enrichment Committee Monday, December 13, 2021 2:00 PM Virtual Tele- Conference Via Zoom Please See The Agenda To Participate In The Meeting The Oakland City Council Special Life Enrichment Committee convened at 2:00 P.M., with Councilmember Taylor presiding as Chairperson. COMMITTEE MEMBERSHIP: Roll Call / Call To Order Present 4- Carroll Fife, Nikki Fortunato Bas, Rebecca Kaplan, and Loren Taylor 1 PUBLIC COMMENT: COMMENTS ON ALL ACTION ITEMS WILL NOT BE TAKEN AT THIS TIME. COMMENTS FOR ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM There were 5 Public Committee Speakers 2 Approval Of The Draft Minutes From The Committee Meeting Of November 15, 2021 21-0888 Attachments: View Report A motion was made by Rebecca Kaplan, seconded by Carroll Fife, that this matter be Approved. The motion carried by the following vote: Aye 4- Fife Fortunato Bas Kaplan, Taylor NOVOTE 0 3 Determination Of Schedule Of Outstanding Committee Items 21-0887 Attachments: View Report Under Report Every 3 Years, Item 1: 3-4 Year Plan for OFCY Strategies; need to update Last Report A motion was made by Rebecca Kaplan, seconded by Loren Taylor, that this matter be Accepted as Amended. The motion carried by the following vote: Aye 4- Fife Fortunato Bas Kaplan, Taylor NOVOTE 0 City of Oakland Page Printed on 12/15/2021 " SpecialLifeEnrichmentCommittee,2021-12-13,2,"*Special Life Enrichment Meeting Minutes - DRAFT December 13, 2021 Committee Committee Chair Taylor noted that item 5 will be taken before item 4 5 Subject: © HHAP 2 And 3 Funds. From: Human Services Department Recommendation: Adopt A Resolution: (1) Accepting And Appropriating Round 2 Homeless Housing, Assistance, And Prevention Program (“HHAP 2”) Grant Funds In An Amount Not To Exceed Nine Million, Three Hundred Eleven Thousand, Five Hundred Sixty-Eight Dollars ($9,311,568) Awarded To The City Of Oakland For The Provision Of Emergency Homeless Interventions; (2) Authorizing The City Administrator (Or Designee) To Take All Steps Necessary To Apply For And Receive Round 3 Homeless Housing, Assistance, And Prevention Program (“HHAP 3”) Grant Funds Allocated To The City Of Oakland; (3) Accepting And Appropriating HHAP 3 Grant Funds In The Amount Of Twenty-Four Million, Sixty-Six Thousand, Eight Hundred Twenty-Two Dollars And Fifty-Two Cents ($24,066,822.52) Allocated To The City Of Oakland For The Provision Of Emergency Homeless Interventions; And (4) Allocating Up To Ten Million Dollars ($10,000,000) Of HHAP Grant Funds To Provide Long-Term Operating Funds For Homekey Program Extremely Low-Income Permanent Housing Sites 21-0919 Attachments: View Report And Attachments View Legislation Council Committee approved to forwarded Staff Recommendation to the December 21, 2021 Special City Council Meeting on Non-Consent with a Supplemental report that includes following: 1. Dollar amount needed for RV Dumping Stations 2. Break down of Measure Q and W carry forwards 3. Base-Line metrics against the 6 system performance measure goals listed in the presentation A motion was made by Rebecca Kaplan, seconded by Loren Taylor, that this matter be Approved the Recommendation of Staff, and Forward to go before the Special Concurrent Meeting of the Oakland Redevelopment Successor Agency/City Council, to be heard 12/21/2021. The motion carried by the following vote: Aye 4- Fife Fortunato Bas Kaplan, Taylor NOVOTE 0 City of Oakland Page 2 Printed on 12/15/2021 " SpecialLifeEnrichmentCommittee,2021-12-13,3,"*Special Life Enrichment Meeting Minutes - DRAFT December 13, 2021 Committee 4 Subject: Homeless Youth Guaranteed Income Pilot From: Human Services Department Recommendation: Adopt A Resolution: (1) Authorizing The Use Of Up To One Million, Six Hundred Eighty-Nine Thousand, Nine Hundred Twenty-Five Dollars ($1,689,925) Of Homeless Housing And Assistance Program Grant Funds Awarded To Oakland By The State Of California For Oakland’s Homeless Youth Guaranteed Income Pilot Program; (2) Awarding A Professional Service Agreement In An Amount Not To Exceed Four Hundred Ten Thousand, Six Hundred Sixty-Five Dollars ($410,665) To Young Women’s Freedom Center For The Provision Of Homeless Youth Guaranteed Income Planning, Recruitment, And Supportive Services From January 1, 2022 Through June 30, 2024; (3) Waiving The Competitive Bidding Process And Awarding A Professional Service Agreement In An Amount Not To Exceed One Million, Two Hundred Seventy-Nine Thousand, Two Hundred Sixty Dollars ($1,279,260) To Fll-National, Doing Business As, UpTogether, To Administer The Direct Cash Assistance To Be Provided To Homeless Youth Participating In The Guaranteed Income Program From January 1, 2022 Through June 30, 2024; (4) Authorizing The City Administrator To Enter Into A Memorandum Of Understanding With The University Of Chicago, Chapin Hall Policy Research Center To Include Oakland’s Homeless Youth Guaranteed Income Pilot Program In A National Research Study Through June 30, 2024; And (5) Accepting A Gift Of In-Kind Services From Point Source Youth To Support Oakland's Homeless Youth Guaranteed Income Pilot Program Valued At Three Hundred Seventy-Five Thousand Dollars ($375,000) And Authorizing The City Administrator To Enter Into A Memorandum Of Understanding With Point Source Youth For The Provision Of Said In-Kind Services Through June 30, 2024 21-0934 Attachments: View Report View Legislation Council Committee approved to forwarded Staff Recommendation to the January 18, 2022 City Council Meeting on Non-Consent with the following revision: Revised legislation that includes previsions that protect participants from loss of benefits and tax liability A motion was made by Nikki Fortunato Bas, seconded by Carroll Fife, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 1/18/2022. The motion carried by the following vote: Aye 4- Fife Fortunato Bas Kaplan, Taylor City of Oakland Page 3 Printed on 12/15/2021 " SpecialLifeEnrichmentCommittee,2021-12-13,4,"*Special Life Enrichment Meeting Minutes - DRAFT December 13, 2021 Committee NOVOTE 0 Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) 2 speakers spoke during Open Forum. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Special Life Enrichment Committee adjourned the meeting at 4:23 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Relay Service: 711 MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M. City of Oakland Page 4 Printed on 12/15/2021 "