body,date,text,page,path
SpecialFinanceAndManagementCommittee,2016-12-06,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Oakland, California 94612
Meeting Minutes - FINAL
LaTonda Simmons, City
Clerk
CITY OF OAKLAND
*Special Finance & Management
Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, December 6, 2016
9:30 AM
Sgt. Mark Dunakin Room - 1st Floor
The Oakland City Council Finance and Management Committee convened at 9:43 a.m., with
Councilmember Kalb presiding as Chairperson.
Roll Call / Call To Order
Excused 1 - Abel J. Guillén
Present 3- - Annie Campbell Washington, Lynette Gibson McElhaney, and Dan Kalb
1
Approval Of The Draft Minutes From The Committee Meeting Held On November 15,
2016
16-0470
Attachments: View Supplemental Report
A
motion was made by Annie Campbell Washington, seconded by Lynette
Gibson McElhaney, that this matter be Accepted. The motion carried by the
following vote:
Excused: 1 - Guillén
Aye: 3 - - Campbell Washington, Gibson McElhaney, and Kalb
2
Determination Of Schedule Of Outstanding Committee Items
16-0473
Attachments: View Report
View Supplemental Report
A
motion was made by Annie Campbell Washington, seconded by Lynette
Gibson McElhaney, that this matter be Accepted. The motion carried by the
following vote:
Excused: 1 - Guillén
Aye: 3- - Campbell Washington, Gibson McElhaney, and Kalb
City of Oakland
Page 1
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SpecialFinanceAndManagementCommittee,2016-12-06,"*Special Finance & Management
Meeting Minutes - FINAL
December 6, 2016
Committee
S10
Subject:
OpenCities Website Content Publishing Platform Software As A Service
Agreement
From:
The Office Of The City Administrator
Recommendation: Adopt A Resolution Authorizing The City Administrator To 1) Enter
Into An Agreement With Opencities, Inc. To Provide A Website Content Publishing
Platform That Improves Customer Service; Enhances Public Access To The City's
Digital Services On Mobile Devices; Improves The Searchability Of Web Content; And
Enables Staff To Publish Timely, Accurate, Easily Understood And Multilingual
Information To The City's Website, For An Amount Up To $125,000 In The First Year
And $75,000 Annually For The Following Two Years, For A Total Amount Over The
Three-Year Period Not To Exceed $275,000; And Waiving The Competitive Request
For Proposals/Qualifications (RFP/Q) Process
16-0497
Sponsors: Office Of The City Administrator
Attachments: View Supplemental Report
86517 CMS
There was 1 public speaker on this item.
A motion was made by Annie Campbell Washington, seconded by Lynette
Gibson McElhaney, that this matter be Approve the Recommendation of Staff,
and Forward to go before the Special Concurrent Meeting of the Oakland
Redevelopment Successor Agency/City Council, to be heard 12/13/2016. The
motion carried by the following vote:
Excused: 1 - Guillén
Aye: 3 - - Campbell Washington, Gibson McElhaney, and Kalb
3
Subject:
State And Federal Budget Status Report
From:
Office Of The City Administrator
Recommendation: Receive An Informational Report Regarding The Status Of The
State And Federal Budget Development And Its Potential Impacts On The City Of
Oakland
16-0382
Attachments: View Report
View Supplemental Report
There was 1 public speaker on this item.
A motion was made by Lynette Gibson McElhaney, seconded by Annie Campbell
Washington, that this matter be Received and Filed. The motion carried by the
following vote:
Excused: 1 Guillén
Aye: 3- - Campbell Washington, Gibson McElhaney, and Kalb
City of Oakland
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SpecialFinanceAndManagementCommittee,2016-12-06,"*Special Finance & Management
Meeting Minutes - FINAL
December 6, 2016
Committee
4
Subject:
Give Something Back Contract Amendment
From:
Purchasing Division
Recommendation: Adopt A Resolution Authorizing The City Administrator To Increase
The Toner And Copy Paper Supply Contract With Give Something Back By A Total Of
Four Hundred Thousand Dollars ($400,000), From One Million Two Hundred
Thousand Dollars ($1,200,000) For October 1, 2014 To September 30, 2017, Up To
One Million Six Hundred Thousand Dollars ($1,600,000).
16-0347
Attachments: View Report
86514 CMS
There was 1 public speaker on this item.
A motion was made by Lynette Gibson McElhaney, seconded by Annie Campbell
Washington, that this matter be Approve the Recommendation of Staff, and
Forward to go before the Special Concurrent Meeting of the Oakland
Redevelopment Successor Agency/City Council, to be heard 12/13/2016. The
motion carried by the following vote:
Excused: 1 - Guillén
Aye: 3 - - Campbell Washington, Gibson McElhaney, and Kalb
5
Subject:
Parks And Recreation Management Software Agreement
From:
Office Of The City Adminstrator
Recommendation: Adopt A Resolution Authorizing the City Administrator To Enter Into
An Agreement With PerfectMind, INC. To Provide Implementation, Training, And
On-Going Support Of The PerfectMind Cloud-Based Parks and Recreation Software
For A One-Time Amount Of $114,500 Plus Travel Costs And $74,048 Annually For A
Not To Exceed Amount of $535,000 Over a Five Year Period
16-0430
Sponsors: Office Of The City Administrator
Attachments:
View Report
86515 CMS
There was 1 public speaker on this item.
A motion was made by Lynette Gibson McElhaney, seconded by Annie Campbell
Washington, that this matter be Approve the Recommendation of Staff, and
Forward to go before the Special Concurrent Meeting of the Oakland
Redevelopment Successor Agency/City Council, to be heard 12/13/2016. The
motion carried by the following vote:
Excused: 1 - Guillén
Aye: 3 - - Campbell Washington, Gibson McElhaney, and Kalb
City of Oakland
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SpecialFinanceAndManagementCommittee,2016-12-06,"*Special Finance & Management
Meeting Minutes - FINAL
December 6, 2016
Committee
6
Subject:
PFRS Investment Portfolio As Of September 30, 2016
From:
Finance Department / Treasury Bureau / Retirement Systems
Recommendation: Receive An An Informational Report On The Oakland Police And
Fire Retirement System (""PFRS"") Investment Portfolio As Of September 30, 2016 And
Actuarial Valuation As Of July 1, 2016.
16-0405
Sponsors: Finance Department
Attachments: View Report
A motion was made by Lynette Gibson McElhaney, seconded by Annie Campbell
Washington, that this matter be Received and Filed. The motion carried by the
following vote:
Excused: 1 - - Guillén
Aye: 3- - Campbell Washington, Gibson McElhaney, and Kalb
7
Subject:
General Obligation Bonds, Series 2017C Measure DD
From:
Treasury Bureau
Recommendation: Adopt A Resolution Approving The Issuance And Sale Of Not To
Exceed $27,500,000 Aggregate Principal Amount Of City Of Oakland General
Obligation Bonds (Series 2017C, Measure DD); Prescribing The Terms Of Sale Of
Said Bonds; Approving The Form Of And Authorizing The Execution And Delivery Of
A Fiscal Agent Agreement, Continuing Disclosure Certificate And Official Notice Of
Sale; Approving The Form Of And Authorizing The Distribution Of A Preliminary
Official Statement And Authorizing The Execution And Delivery Of An Official
Statement; And Authorizing Necessary Actions Related Thereto
16-0407
Sponsors: Office Of The City Administrator
Attachments: View Report
86548 CMS
This item was heard with item number 8 regarding ""Measure DD Series 2017C
Bond Sales"".
Staff Requested This Item To Be Placed As A Non-Consent Item On The
December 13, 2016 City Council Meeting Agenda.
A motion was made by Lynette Gibson McElhaney, seconded by Annie Campbell
Washington, that this matter be Approve the Recommendation of Staff, and
Forward to go before the Special Concurrent Meeting of the Oakland
Redevelopment Successor Agency/City Council, to be heard 12/13/2016. The
motion carried by the following vote:
Excused: 1 - Guillén
Aye: 3 - - Campbell Washington, Gibson McElhaney, and Kalb
City of Oakland
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SpecialFinanceAndManagementCommittee,2016-12-06,"*Special Finance & Management
Meeting Minutes - FINAL
December 6, 2016
Committee
8
Subject:
Measure DD Series 2017C Bond Sale
From:
Oakland Public Works
Recommendation: Adopt A Resolution Authorizing The: (1) Allocation And
Appropriation Of $27,500,000 Of Measure DD Bond Series 2017C, And (2) Authorize
City Administrator, Or The City Administrator's Designee, To Make Final Adjustments
To The Allocations Of Measure DD Series 2017C Bond Proceeds As The City
Administrator Deems Necessary For The Timely Completion Of Measure DD Projects
16-0406
Sponsors: Oakland Public Works Department
Attachments: View Report
View Supplemental Report
86516 CMS
This item was heard with item number 7 regarding ""General Obligation Bonds,
Series 2017C Measure DD"".
There was 1 speaker on this item.
This City Resolution be Approve the Recommendation of Staff, and Forward.to
go before the Special Concurrent Meeting of the Oakland Redevelopment
Successor Agency/City Council to be heard 12/13/2016
9
Subject:
City Auditor's Update
From:
Office Of The City Auditor
Recommendation: Receive An Informational Report Of City Auditor's Office Projects
And Staffing For The Year 2016
16-0404
Sponsors: Office Of The City Auditor
Attachments: View Supplemental Report
There was 1 speaker on this item.
A motion was made by Lynette Gibson McElhaney, seconded by Annie Campbell
Washington, that this matter be Received and Filed. The motion carried by the
following vote:
Excused: 1 - Guillén
Aye: 3 - - Campbell Washington, Gibson McElhaney, and Kalb
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
1 speakers spoke during Open Forum.
City of Oakland
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SpecialFinanceAndManagementCommittee,2016-12-06,"*Special Finance & Management
Meeting Minutes - FINAL
December 6, 2016
Committee
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Finance and Management Committee adjourned the meeting at 11:40
A.M.
* In the event of a quorum of the City Council participates on this Committee, the
meeting is noticed as a Special Meeting of the City Council; however no final City
Council action can be taken.
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and
Committee meetings please contact the Office of the City Clerk. When possible,
please notify the City Clerk 5 days prior to the meeting so we can make
reasonable arrangements to ensure accessibility. Also, in compliance with
Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510)238-6406
Fax: (510)238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510) 238-3254
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE
CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM
8:30 A.M. TO 5:00 P.M.
City of Oakland
Page 6
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