body,date,text,page,path
PublicWorksCommittee,2013-11-12,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Meeting Minutes
Oakland, California 94612
CITYTOF
LaTonda Simmons, City Clerk
OAKLAND
*Public Works Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, November 12, 2013
11:30 AM
Sgt. Mark Dunakin Room - 1st Floor
Roll Call / Call To Order
Councilmember Present: 4 - Member Gallo, Member Kalb, Vice Mayor Reid
and President Pro Tempore Kaplan
The Oakland City Council Public Works Committee convened at 11:41 a.m,
with Councilmember Kaplan presiding as Chairperson.
COMMITTEE MEMBERSHIP:
Noel Gallo, District 5; Dan Kalb, District 1; Vice Mayor Larry Reid, District 7;
Chairperson: President Pro Tempore Rebecca Kaplan, At - Large
1
Approval Of The Draft Minutes From The Committee Meeting Held On October 22, 2013
A motion was made by Member Gallo, seconded by Vice Mayor Reid, to
*
Approve as Submitted. The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
2
Determination Of Schedule Of Outstanding Committee Items
A motion was made by Member Gallo, seconded by Vice Mayor Reid, to
* Approve as Submitted. The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
pwc111213
View Report.pdf
City of Oakland
Page 1
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PublicWorksCommittee,2013-11-12,"*Public Works Committee
Meeting Minutes
November 12,2013
3
Subject:
Encroachment For Kaiser Hospital Project
From:
Department Of Planning And Building
Recommendation: Adopt A Resolution Amending And Restating A Previously Approved
Conditional And Revocable Major Encroachment Permit To Kaiser Foundation Hospitals To
Allow (1) Telecommunications Conduits, Electrical Transformers And Vaults, A Portion OfA
Building Foundation And Sewage Storage Vault For Phase II Buildings At 275 West
MacArthur Boulevard To Encroach Under The Public Right of Way Along Broadway, West
MacArthur Boulevard, And Piedmont Avenue, And (2) Soil Nailing, A Planter Box,
Rectangular Curb Drains, The Foundation For A Gate Post, Six Benches, Four Trash Cans,
Four Sanitary Sewer Manholes And A Concrete Driveway Approach With Nonstandard Color
At 3600 Broadway To Encroach Into The Public Right Of Way Along Broadway, MacArthur
Boulevard, And Piedmont Avenue
13 0109
View Report.pd
84766 CMS.pdf
4
Subject:
CalRecycle Grant Applications
From:
Public Works Agency
Recommendation: Adopt A Resolution Authorizing Submittal Of Grant Applications To The
California Department Of Resources Recycling And Recovery City/County Payment Program
And To Appropriate City/County Payment Program Funds For Recycling Programs Beginning
With Fiscal Year 2013/2014 Through Fiscal Year 2014/2015
13-0126
A motion was made by Member Gallo, seconded by Member Kalb, that
this matter be *Approve the Recommendation of Staff, and Forward to the
Meeting of the Oakland City Council, due back on November 19, 2013.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
View Report.pdf
84702 C.M.S.pdf
City of Oakland
Page 2
Printed on 1/3/14",2,PublicWorksCommittee/2013-11-12.pdf
PublicWorksCommittee,2013-11-12,"*Public Works Committee
Meeting Minutes
November 12, 2013
5
Subject:
Five-Year Maintenance Agreement For Fleet Management Software
From:
Public Works Agency
Recommendation: Adopt A Resolution Authorizing The City Administrator Or Her Designee
To: 1) Execute A Five-Year Extension Of The Current Maintenance Agreement Between The
Public Works Agency's Equipment Services Division And AssetWorks, Inc. For The Term Of
January 1, 2014 Through December 31, 2018 In An Amount Not To Exceed Three Hundred
And Three Thousand Two Hundred And Twelve Dollars ($303,212.00) For Fleet Management
Software Maintenance And Support Associated With The Department's Fleet Management
System Software, And 2) Waive The Competitive Request For Proposals/Qualifications
(RFP/Q) Process, The Advertising And Bidding Requirements, And The Local And Small
Local Business Enterprise Program (L/SLBE) Provisions Associated With Said Maintenance
Agreement
13-0127
A motion was made by Member Gallo, seconded by Member Kalb, that
this matter be *Approve the Recommendation of Staff, and Forward to the
Meeting of the Oakland City Council, due back on November 19, 2013.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
View Report.pdf
84703 C.M.S.pdf
6
Subject:
Pedestrian Safety Improvement Project
From:
Public Works Agency
Recommendation: Adopt A Resolution Authorizing The City Administrator Or Her Designee
To Execute A Construction Contract With McGuire & Hester, The Lowest Responsive And
Responsible Bidder, For The Construction Of The Pedestrian Safety Improvement Project
(Project No. C371810) In Accordance With Plans And Specifications For The Project In The
Amount Of Five Hundred Forty-Three Thousand, Eighty-Six Dollars And Zero Cents
($543,086.00) And Reject All Other Bids
13-0130
A motion was made by Member Gallo, seconded by Vice Mayor Reid, that
this matter be *Approve the Recommendation of Staff, and Forward to the
Meeting of the Oakland City Council. The motion carried by the following
vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
The committee requested a supplemental report to show how marginal area
weighed in on the overall evaluations
There were 7 speakers on this item
View Report.pdf
View Supplemental Report.pdf
84721 C.M.S.pdf
City of Oakland
Page 3
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PublicWorksCommittee,2013-11-12,"From:
Public Works Agency
Recommendation: Adopt The Following Pieces Of Legislation:
1) A Resolution Waiving Advertising And Competitive Bidding And Increasing The Change
Order Limit For The Contract With Disney Construction, Inc. For The Seismic Retrofit Of
Coliseum Way Bridge (Project No. C346810) From Fifteen Percent (15%) To Thirty Percent
(30%.) Of The Original Contract Amount For A Total Contract Amount Not-To-Exceed Three
Million Six Hundred Fifty-Nine Thousand Three Hundred Eighty-Eight Dollars
($3,659,388.00); And
13-0133
A motion was made by Vice Mayor Reid, seconded by Member Gallo, that
this matter be *Approve the Recommendation of Staff, and Forward to the
Meeting of the Oakland City Council, due back on November 19, 2013.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
View Report.pdf
84722 C.M.S.pdf
2) A Resolution Authorizing The City Administrator To Accept And Appropriate Up To One
Million Eleven Thousand Three Hundred Forty-Four Dollars ($1,011,344.00) Of Federal
Highway Administration And State Proposition IB Funds For The Seismic Retrofit Of
Coliseum Way Bridge (Project No. C346810)
13-0133-1
84723. C.M.S.pdf
8
Subject:
Amending Oakland Municipal Code - Residential Permit Parking
From:
Public Works Agency
Recommendation: Adopt An Ordinance Amending Title 10.44 Of The Oakland Municipal
Code Clarifying And Updating Residential Permit Parking
13-0142
A motion was made by Member Gallo, seconded by Member Kalb, that
this matter be *Approve the Recommendation of Staff, and Forward to the
Meeting of the Oakland City Council, due back on November 19, 2013.
The motion carried.
Votes:
View Report.pdf
View Supplemental Report.pdf
13202 CMS.pdf
City of Oakland
Page 4
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PublicWorksCommittee,2013-11-12,"*Public Works Committee
Meeting Minutes
November 12,2013
9
Subject:
Contract For Operation And Management Of Parking Facilities
From:
Public Works Agency
Recommendation: Adopt A Resolution Directing The City Administrator (1) To Negotiate A
Multi-Year Contract For The Operation And Management Of Eight (8) City-Owned Parking
Garages With Standard Parking Corporation And Its Partners Under The Name City Of
Oakland Parking Partners, The Highest Scoring Respondent To A Competitive Request For
Proposal And (2) To Return To The City Council Upon Conclusion Of Negotiations For Final
Approval Of Said Contract And Other Parking Related Matters
13-0152
A motion was made by Member Kalb, seconded by Vice Mayor Reid, that
this matter be Continued to the *Public Works Committee, due back on
December 3, 2013. The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
The Committee requested the following items to be included in a Supplemental
Report: 1. RFP for Operation and Management of Parking Facilities; 2. Two
Letters of Protest (Douglas Parking and Impark Pacific Parking); 3. Two
City's Responses to Letters of Protest; 4. Scoring rubric with actual results.
View Report.pdf
View Supplemental Report.pd
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There was 1 open forum speaker
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Public Works Committee adjourned the meeting at 12:24 p.m.
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-3226
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510) 839-6451
TTD
City of Oakland
Page 5
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PublicWorksCommittee,2013-11-12,"*Public Works Committee
Meeting Minutes
November 12,2013
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY
COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN
THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR,
OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
City Clerk and Clerk of the Council
City of Oakland
Page 6
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