body,date,page,text SpecialFinanceAndManagementCommittee,2008-01-08,1,"City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Meeting Minutes Oakland, California 94612 LaTonda Simmons, City Clerk *Special Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http:/www.oaklandnet.com Tuesday, January 08, 2008 1:00 PM Hearing Room One - 1st Floor Roll Call / Call to Order Play Video Councilmember Present: 4 - Member Brunner, Member Nadel, Member De La Fuente and Chair Quan The Oakland City Council Special Finance and Management Committee convened at 1:15 p.m., with Councilmember Quan presiding as Chairperson. 1 Approval of the Draft Minutes from the Committee Meeting held on December 11, 2007 Play Video A motion was made by Member De La Fuente, seconded by Member Nadel, to *Approve the Minutes. The motion carried by the following vote: Votes: Councilmember Aye: Member Brunner, Member Nadel, Member De La Fuente and Chair Quan 2 Determination of Schedule of Outstanding Committee Items Play Video A motion was made by Member De La Fuente, seconded by Member Nadel, to *Approve with the following amendments. The motion carried by the following vote: Votes: Councilmember Aye: Member Brunner, Member Nadel, Member De La Fuente and Chair Quan FROM THE JANUARY 8, 2008 AGENDA #1 Contract Renewals - Performance Evaluations Councilmember Jane Brunner Recommendation: Action On A Report And Recommendation To Require All Staff Reports For Contract Renewals Requiring City Council Approval To Include Relevant Performance Evaluation Information 07-0821 Scheduled to *Finance & Management Committee on 1/22/2008 FROM BOARDS/COMMISSION REPORTS City of Oakland Page 1 Printed on 3/11/08 " SpecialFinanceAndManagementCommittee,2008-01-08,2,"*Special Finance & Management Meeting Minutes January 8, 2008 Committee #2 Subject: Business License Tax Board Of Review - Report From: Finance And Management Agency Recommendation: Receive An Informational Report On The Business Tax Board Of Review For The First Quarter Of Fiscal Year 2007/2008 07-0951 Scheduled to *Finance & Management Committee on 1/22/2008 View report.pdf 3 Subject; Cash Management Quarterly Report From: Finance And Management Agency Recommendation: Cash Management Report For The Quarter Ended September 30, 2007 07-0824 Play Video A motion was made by Member Nadel, seconded by Member Brunner, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Brunner, Member Nadel, Member De La Fuente and Chair Quan View Report.pdf 4 Subject; Vacancy Report From: Office Of Personnel Recommendation: Receive A Bi-Annual Informational Report On The Current Number Of Authorized Vacancies Citywide, As Of September 10, 2007 07-0712 Play Video A motion was made by Member Brunner, seconded by Chair Quan, that this matter be Continued to the *Finance & Management Committee. The motion carried by the following vote: Votes: Councilmember Aye: Member Brunner, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff to return with quarterly reports listing vacancies by departments. The Committee also directed staff to provide an analysis for discussion purposes only on the internal issues detailing the problems with technology within the Human Resource department (i.e. basic software for job applications). The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa View Report.pdf View Supplemental Report.pdf City of Oakland Page 2 " SpecialFinanceAndManagementCommittee,2008-01-08,3,"*Special Finance & Management Meeting Minutes January 8, 2008 Committee 5 Subject: First Quarter Revenue and Expenditure Report From: Budget Office Recommendation: Receive A Report On Fiscal Year 2007-2008 First Quarter Revenue And Expenditure Results For The General Purpose Fund (1010) 07-0797 Play Video A motion was made by Member De La Fuente, seconded by Chair Quan, that this matter be Continued to the *Finance & Management Committee, due back on March 11, 2008. The motion carried by the following vote: Votes: Councilmember No: Chair Quan Councilmember Aye: Member Brunner, Member Nadel and Member De La Fuente The Committee directed staff to return to the March 11, 2008 Committee meeting and submit a report with scenarios and/or options for “small, medium, and large” shortfalls including LLAD. The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa View Report.pdf View Report.pdf 6 Subject: Proposed Residential Parking Permit Fees From: Finance and Management Agency Recommendation: Adopt A Resolution Of Intention To Include In The 2008-2009 Master Fee Schedule (MFS) The Proposed Fee Increases To The Residential Permit Parking (RPP) 07-0814 Play Video A motion was made by Member Brunner, seconded by Member Nadel, that this matter be Continued to the *Finance & Management Committee The motion carried by the following vote: Votes: Councilmember Aye: Member Brunner, Member Nadel, Member De La Fuente and Chair Quan The Committee directed staff to setup community outreach meetings in the four districts that have Residential Permit Parking Programs and report back to a future committee meeting with the results. The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa View Report.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) Play Video The following individual(s) spoke under Open Forum: - Sanjiv Handa City of Oakland Page 3 " SpecialFinanceAndManagementCommittee,2008-01-08,4,"*Special Finance & Management Meeting Minutes January 8, 2008 Committee Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Special Finance and Management Committee adjourned the meeting at 2:45 p.m. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 TDD City Clerk and Clerk of the Council City of Oakland Page 4 "