body,date,text,page,path
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2015-09-15,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Oakland, California 94612
Meeting Minutes
LaTonda Simmons, City
Clerk
CITY OF OAKLAND
* Special Concurrent Meeting of the
Oakland Redevelopment Successor
Agency and Community & Economic
Development Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, September 15, 2015
1:30 PM
Sgt. Mark Dunakin Room - Hearing Room
1
DEFINITION OF TERMS:
Consent Item: any action item that a subject matter Committee has forwarded to
the full Council with unanimous recommendation for approval and is not
controversial, and does not have a high level of public interest as determined by
the Rules Committee.
Non-Consent Item: any action that a subject-matter Committee has forwarded to
the full Council without unanimous recommendation for approval, or having a
high level of public interest, or is controversial as determined by the Rules
Committee.
Action Item: any resolution, ordinance, public hearing, motion, or
recommendation requiring official vote and approval of the City Council to be
effective.
Informational Item: an item of the agenda consisting only of an informational
report that does not require or permit Council action.
Roll Call / Call To Order
Present 4 - Annie Campbell Washington, Lynette Gibson McElhaney, Rebecca Kaplan, and
Laurence E. Reid
COMMITTEE MEMBERSHIP:
1
Approval Of The Draft Minutes From The Committee Meeting Of July 28, 2015
15-0021
Attachments: View Report.pdf
A motion was made by Kaplan, seconded by Gibson McElhaney, that this matter
be Received and Filed. The motion carried by the following vote:
City of Oakland
Page 1
Printed on 10/6/2015",1,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2015-09-15.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2015-09-15,"* Special Concurrent Meeting of the
Meeting Minutes
September 15, 2015
Oakland Redevelopment Successor
Agency and Community &
Economic Development Committee
Aye: 4 - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
2
Determination Of Schedule Of Outstanding Committee Items
15-0043
Attachments: View Report.pdf
A motion was made by Kaplan, seconded by Campbell Washington, that this
matter be Received and Filed. The motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
3
Item 3 has been removed from the agenda.
4
Subject:
Permitting Process For Residential Solar Systems
From:
Councilmember Campbell Washington
Recommendation: Adopt An Ordinance Amending The Oakland Municipal Code To
Adopt Chapter 15.33 Residential Rooftop Solar Requirements, Which Provides A
Standardized And Streamlined Permitting Process For Small Residential Rooftop
Solar Systems
14-1225
Attachments: View Report.pdf
A motion was made by Kaplan, seconded by Campbell Washington, that this
matter be Approve the Recommendation of Staff, and Forward to the Meeting of
the Oakland City Council, to be heard 10/6/2015. The motion carried by the
following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
5
Subject:
Recognized Obligation Payment Schedule 15-16B
From:
Office Of The City Administrator
Recommendation: Adopt A Resolution Approving The Submission Of A Recognized
Obligation Payment Schedule And Successor Agency Administrative Budget For
January Through June 2016 To The Oakland Oversight Board, The County And The
State
15-0032
Attachments: View Report.pdf
2015-006 ORSA
A motion was made by Kaplan, seconded by Campbell Washington, that this
matter be Approve the Recommendation of Staff, and Forward to the Meeting of
the Oakland City Council, to be heard 10/6/2015. The motion carried by the
following vote:
Aye: 4- - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
City of Oakland
Page 2
Printed on 10/6/2015",2,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2015-09-15.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2015-09-15,"* Special Concurrent Meeting of the
Meeting Minutes
September 15, 2015
Oakland Redevelopment Successor
Agency and Community &
Economic Development Committee
6
Subject:
Contract With Causa Justa: Just Cause
From:
Economic And Workforce Development Department
Recommendation: Adopt A Resolution Authorizing A Contract With Causa Justa::Just
Cause For Fiscal Year 2015-16 In The Amount Of $132,000 With A One-Year Option
To Renew For Fiscal Year 2016-2017 In The Amount Of $160,000 To Administer The
Oakland Day Labor Program
15-0033
Attachments: View Report.pdf
This City Resolution was Approve the Recommendation of Staff, and Forward.to
the Meeting of the Oakland City Council to be heard 10/6/2015
Aye: 4 - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
7
Subject: Oakland Acura ENA For Oakport Street Parcel
From:
Economic And Workforce Development Department
Recommendation: Adopt A Resolution Authorizing The City Administrator Or
Designee To Negotiate And Execute An Exclusive Negotiating Agreement With
Oakland Acura Or Affiliated Entity For Twelve Months With One Optional Six Month
Administrative Extension For Development On The 3.625 Acre (APN#: 041-3902-021)
Oakport Street Parcel
15-0034
Attachments: View Report.pdf
A motion was made by Kaplan, seconded by Gibson McElhaney, that this matter
be Approve the Recommendation of Staff, and Forward to the Meeting of the
Oakland City Council, to be heard 10/6/2015. The motion carried by the following
vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
City of Oakland
Page 3
Printed on 10/6/2015",3,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2015-09-15.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2015-09-15,"* Special Concurrent Meeting of the
Meeting Minutes
September 15, 2015
Oakland Redevelopment Successor
Agency and Community &
Economic Development Committee
8
Subject:
ENA For 3050 International Boulevard And Derby Avenue
From:
Economic And Workforce Development Department
Recommendation: Adopt The Following Pieces of Legislation:
1) A Resolution Authorizing The City Administrator Or Designee To Negotiate And
Execute An Exclusive Negotiating Agreement With The Pacific Companies Or Its
Related Entities Or Affiliates For Twelve Months With One Optional Six Month
Administrative Extension For The Development Of The Derby A Venue Property On
APN No. 025-0720-002-01; And
15-0035
Attachments: View Report.pdf
A motion was made by Gibson McElhaney, seconded by Campbell Washington,
that this matter be Approve the Recommendation of Staff, and Forward to the
Meeting of the Oakland City Council, to be heard 10/6/2015. The motion carried by
the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Kaplan, and Reid
2) A Resolution Authorizing The City Administrator Or Designee To Negotiate And
Execute An Exclusive Negotiating Agreement With Primestor Development, Inc. Or Its
Related Entities Or Affiliates For Twelve Months With One Optional Six Month
Administrative Extension For The Development Of 3050 International Boulevard On
APN No. 025-0719-007-01
15-0044
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Community & Economic Development Committee adjourned the
meeting at 1:55 p.m.
* In the event of a quorum of the City Council participates on this Committee, the
meeting is noticed as a Special Meeting of the City Council; however no final City
Council action can be taken.
City of Oakland
Page 4
Printed on 10/6/2015",4,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2015-09-15.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2015-09-15,"* Special Concurrent Meeting of the
Meeting Minutes
September 15, 2015
Oakland Redevelopment Successor
Agency and Community &
Economic Development Committee
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and
Committee meetings please contact the Office of the City Clerk. When possible,
please notify the City Clerk 48 hours prior to the meeting so we can make
reasonable arrangements to ensure accessibility. Also, in compliance with
Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510)238-6406
Fax: (510) 238-6699
Recorded Agenda: (510)238-2386
Telecommunications Display Device: (510) 238-3254
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE
CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM
8:30 A.M. TO 5:00 P.M.
City of Oakland
Page 5
Printed on 10/6/2015",5,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2015-09-15.pdf
SpecialEducationPartnershipCommittee,2015-09-15,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Oakland, California 94612
Meeting Minutes - DRAFT
LaTonda Simmons, City
Clerk
CITY OF OAKLAND
*Special Education Partnership
Committee
Tuesday, September 15, 2015
4:00 PM
Council Chamber - 3rd Floor
***
PLEASE NOTE CHANGE IN LOCATION ***
The Oakland City Council Education Partnership Committee convened at 4:07
p.m., with Councilmember Gallo presiding as Chairperson.
Roll Call / Call To Order
The Roll Call was modified to note Schoold Board President Harris present at
4:11 p.m.
The Roll Call was modified to note Schoold Board Torres present at 4:20 p.m.
Present 8 - Annie Campbell Washington, Lynette Gibson McElhaney, Abel J. Guillén, Noel
Gallo, James Harris, Jody London, Roseann Torres, and Aimee Eng
1
Approval Of The Draft Minutes From The Committee Meeting Of April 14, 2015
15-0022
Attachments: View Report.pdf
A motion was made by London, seconded by Campbell Washington, that this
matter be Received and Filed. The motion carried by the following vote:
Aye: 6 - Campbell Washington, Gibson McElhaney, Guillén, Gallo, London, and Eng
Absent: 2 - Harris, and Torres
2
Determination Of Outstanding Committee Items
15-0074
Attachments: View Report.pdf
A motion was made by London, seconded by Campbell Washington, that this
matter be Received and Filed. The motion carried by the following vote:
Aye: 6 - - Campbell Washington, Gibson McElhaney, Guillén, Gallo, London, and Eng
Absent: 2 - Harris, and Torres
City of Oakland
Page 1
Printed on 9/15/2015",1,SpecialEducationPartnershipCommittee/2015-09-15.pdf
SpecialEducationPartnershipCommittee,2015-09-15,"*Special Education Partnership
Meeting Minutes - DRAFT
September 15, 2015
Committee
3
Subject:
Establishing Committee Priorities
From:
Councilmember Noel Gallo
Recommendation: Review And Discuss Establishing Education Partnership
Committee Priorities
14-0775
A motion was made by Campbell Washington, seconded by Harris, that the
Committee adopt the following Committee priorities: 1) Safety, 2) Sharing
Facilities, 3) Literacy/Early Education, and 4) Linked Learning/Career Pathways.
The motion carried by the following vote:
Aye: 8 - Campbell Washington, Gibson McElhaney, Guillén, Gallo, Harris, London, Torres,
and Eng
4
Subject:
OFCY FY 2016-19
From:
Department Of Human Services
Recommendation: Receive An Informational Report On The Oakland Fund For
Children and Youth Fiscal Year (FY)2016-2019 Strategic Investment Plan
14-1167
Attachments: View Report.pdf
View Supplemental Report.pdf
There were 2 speakers on this item.
A motion was made by Gibson McElhaney, seconded by Torres, that this matter
be Received and Filed. The motion carried by the following vote:
Aye:
8 - Campbell Washington, Gibson McElhaney, Guillén, Gallo, Harris, London, Torres,
and Eng
5
Subject:
Truancy In The City Of Oakland
From:
Councilmember Desley Brooks
Recommendation: Receive An Informational Report On The Truancy In The City Of
Oakland; Its Impact On Public Safety; And The Status Of Any Existing Partnerships
With The Oakland Unified School District And/Or Alameda County To Address
Truancy
14-1057
Attachments: view Report.pdf
There was one speaker on this item.
This Informational Report was Continued.to the *Education Partnership
Committee
City of Oakland
Page 2
Printed on 9/15/2015",2,SpecialEducationPartnershipCommittee/2015-09-15.pdf
SpecialEducationPartnershipCommittee,2015-09-15,"*Special Education Partnership
Meeting Minutes - DRAFT
September 15, 2015
Committee
6
Subject:
Oakland Promise
From:
Oakland Unified School District
Recommendation: Receive An Informational Report On Oakland Promise
15-0036
Attachments: View Report.pdf
A motion was made by Campbell Washington, seconded by Gibson McElhaney,
that this matter be Received and Filed. The motion carried by the following vote:
Aye: 8 - Campbell Washington, Gibson McElhaney, Guillén, Gallo, Harris, London, Torres,
and Eng
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There was one Open Forum speaker.
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Education Partnership Committee adjourned the meeting at 5:54
p.m.
* In the event of a quorum of the City Council participates on this Committee, the
meeting is noticed as a Special Meeting of the City Council; however no final City
Council action can be taken.
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and
Committee meetings please contact the Office of the City Clerk. When possible,
please notify the City Clerk 48 hours prior to the meeting so we can make
reasonable arrangements to ensure accessibility. Also, in compliance with
Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax: (510)238-6699
Recorded Agenda: (510)238-2386
Telecommunications Display Device: (510)238-3254
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE
CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM
8:30 A.M. TO 5:00 P.M.
City of Oakland
Page 3
Printed on 9/15/2015",3,SpecialEducationPartnershipCommittee/2015-09-15.pdf
SpecialFinanceAndManagementCommittee,2015-09-15,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Oakland, California 94612
Meeting Minutes - FINAL
LaTonda Simmons, City
Clerk
CITY OF OAKLAND
*Special Finance & Management
Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, September 15, 2015
9:30 AM
Sgt. Mark Dunakin Room - 1st Floor
DEFINITION OF TERMS:
Consent Item: any action item that a subject matter Committee has forwarded to
the full Council with unanimous recommendation for approval and is not
controversial, and does not have a high level of public interest as determined by
the Rules Committee.
Non-Consent Item: any action that a subject-matter Committee has forwarded to
the full Council without unanimous recommendation for approval, or having a
high level of public interest, or is controversial as determined by the Rules
Committee.
Action Item: any resolution, ordinance, public hearing, motion, or
recommendation requiring official vote and approval of the City Council to be
effective.
Informational Item: an item of the agenda consisting only of an informational
report that does not require or permit Council action.
Roll Call / Call To Order
Present 4 - Annie Campbell Washington, Lynette Gibson McElhaney, Abel J. Guillén, and Dan
Kalb
COMMITTEE MEMBERSHIP:
1
Approval Of The Draft Minutes From The Committee Meeting Of July 14, 2015
15-0018
A motion was made by Campbell Washington, seconded by Guillén, that this
matter be Received and Filed. The motion carried by the following vote:
Abstained: 1 - Gibson McElhaney
Aye: 3 - Campbell Washington, Guillén, and Kalb
City of Oakland
Page 1
Printed on 9/29/2015",1,SpecialFinanceAndManagementCommittee/2015-09-15.pdf
SpecialFinanceAndManagementCommittee,2015-09-15,"*Special Finance & Management
Meeting Minutes - FINAL
September 15, 2015
Committee
2
Determination Of Schedule Of Outstanding Committee Items
15-0040
A motion was made by Gibson McElhaney, seconded by Campbell Washington,
that this matter be Received and Filed. The motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
3
Subject:
State And Federal Budget Status Report
From:
Office Of The City Administrator
Recommendation: Receive An Informational Report Regarding The Status Of The
State And Federal Budget Development And Its Potential Impacts On The City Of
Oakland [TITLE CHANGE]
15-0019
The committee asked for an analysis of housing grants to be included in packet
for the special housing meeting of September 30, 2015 and requested a physical
report to be included with oral information presented in this report
A motion was made that this matter be Received and Filed. The motion carried by
the following vote:
Aye:
4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
4
Subject:
Cash Management Report
From:
Finance Department
Recommendation: Receive The Cash Management Report for the Quarter Ended
June 30, 2015
15-0024
A motion was made by Gibson McElhaney, seconded by Campbell Washington,
that this matter be Received and Filed. The motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
City of Oakland
Page 2
Printed on 9/29/2015",2,SpecialFinanceAndManagementCommittee/2015-09-15.pdf
SpecialFinanceAndManagementCommittee,2015-09-15,"*Special Finance & Management
Meeting Minutes - FINAL
September 15, 2015
Committee
5
Subject:
Employee Benefits Broker/Consultant Contract
From:
Human Resources Management
Recommendation: Adopt A Resolution Authorizing The City Administrator To (1)
Award A Professional Services Agreement To Keenan And Associates In An Amount
Not To Exceed Five Hundred Two Thousand Forty Four Dollars ($502,044) For Three
(3) Years With Two (2) One-Year Options To Renew In An Amount Not To Exceed
Three Hundred Ninety Thousand Six Hundred Forty Seven Dollars ($390,647) For A
Total Contract Amount Not To Exceed Eight Hundred Ninety Two Thousand Six
Hundred Ninety One Dollars ($892,691), To Provide Employee Benefits Broker And
Consulting Services For The City Of Oakland; And (2) Delegating Authority To The
City Administrator To Act, Including Signing Authority, In All Matters Relating To The
City Of Oakland Employee Benefits Programs And Plans
15-0051
The committee requested staff come bot automatically extend the contract after 3
years, but come back to the finance committee prior to the completion of the
third year.
The committee also requested that information about Keenan And Associates
being a local small minority business be included in a supplemental report
A motion was made by Campbell Washington, seconded by Gibson McElhaney,
that this matter be Approve as Amended the Recommendation of Staff, and
Forward to the Meeting of the Oakland City Council, to be heard 10/6/2015. The
motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
6
Subject:
Contract Award And Spending Authority To Parkmobile USA
From:
Finance Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To (1)
Award A Professional Services Agreement To Parkmobile USA, Inc. (""Parkmobile"") In
An Amount Not To Exceed Seven Hundred Fifty Thousand Dollars ($750,000) For
Three (3) Years ($250,000 Per Year) With Two (2) One-Year Renewal Options, To
Provide Pay-By-Mobile Phone Services To Motorists For Parking At Parking Metered
Spaces In The City; And (2) Authorizing Collection And Appropriation Of Transaction
Fees Charged To The Motorists In Addition To The Motorist's Parking Meter Fee In
An Annual Amount Not To Exceed Two Hundred Fifty Thousand Dollars ($250,000)
For Reimbursement To Parkmobile Under An Agreed Upon Professional Services
Agreement
15-0026
The committee asked for information about other vendors and fees for other
cities.
A motion was made by Gibson McElhaney, seconded by Campbell Washington,
that this matter be Continued to the *Finance & Management Committee. The
motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
City of Oakland
Page 3
Printed on 9/29/2015",3,SpecialFinanceAndManagementCommittee/2015-09-15.pdf
SpecialFinanceAndManagementCommittee,2015-09-15,"*Special Finance & Management
Meeting Minutes - FINAL
September 15, 2015
Committee
7
Subject:
Traffic Controls, Electric, Systems, Electric Parts & Equipment Contracts
From:
Finance Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Award
Contracts To Western Pacific Signal, A Corporation, The Lowest Responsible,
Responsive Bidder , To Furnish Traffic Controls, Electrical Parts And Equipment In An
Annual Amount Not To Exceed One Hundred Thousand Dollars ($100,000.00), For
The Period Of August 1, 2015 To July 31, 2018, For An Aggregate Contract Amount
Of Three Hundred Thousand Dollars ($300,000.00); And Iteris, A Corporation, The
Lowest Responsible, Responsive Bidder To Furnish Vehicle Electric Systems In An
Annual Amount Not To Exceed One Hundred Thousand Dollars ($100,000.00) For
The Period Of August 1, 2015 To July 31,2018, For An Aggregate Contract Amount
Of Three Hundred Thousand Dollars ($300,000.00) In Accordance With Specification
No. 15-550-80/ Request For Quotation (RFQ) 5591-2 And The General Conditions
Therefor On File In Purchasing According To Its Bid Filed With The City On June 23,
2015
15-0027
A motion was made by Gibson McElhaney, seconded by Campbell Washington,
that this matter be Approve the Recommendation of Staff, and Forward. The
motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
8
Subject:
EBRCSA
From:
Department Of Information And Technology
Recommendation: Adopt A Resolution Authorizing The City Administrator, Or Her
Designee, To Enter Into Letter Agreements With The Alameda County Fire Chiefs'
Association, The Alameda County City Managers' Association And The Alameda
County Mayors' Conference, Under Which Each Association Will Dedicate One Of
Their Voting Seats On The Board Of The East Bay Regional Communications System
Authority, Joint Power Authority (""EBRCSA"") To The City Of Oakland
15-0025
The committee requested that staff comeback to the finance committee before
transition for updates
A motion was made that this matter be Approve the Recommendation of Staff,
and Forward to the Meeting of the Oakland City Council, to be heard 9/29/2015.
The motion carried by the following vote:
Aye: 4 - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
City of Oakland
Page 4
Printed on 9/29/2015",4,SpecialFinanceAndManagementCommittee/2015-09-15.pdf
SpecialFinanceAndManagementCommittee,2015-09-15,"*Special Finance & Management
Meeting Minutes - FINAL
September 15, 2015
Committee
S9
Subject:
IT Projects & Financing
From:
Information Technology Department
Recommendation: Adopt A Resolution Authorizing The City Administrator Or
Designee To Execute A Master Lease Agreement(S) With IBM Credit LLC For
Financing Not To Exceed An Amount Of $17,000,000, A Term Of 7 Years And An
Interest Rate Of 3.5% Tax Exempt And/Or 5.5% Taxable; And Waiving Competitive
Selection Requirements For The Financing Agreement(S) Proceeds Of The
Financing To Fund: (A) Current Information Technology Systems Operations And
Maintenance; And (B) Project To Upgrade/Implement The Oracle Systems Including
Hardware, Software, Professional Services, Support And Maintenance; And (C)
Project To Implement A New Municipal Budgeting System Including Hardware,
Software, Professional Services, Support And Maintenance; And (D)Project To
Replace And Improve 9-1-1 Public Safety Systems Including Hardware, Software,
Professional Services, Support And Maintenance; And 2.Approving The
Recommendations Of The City Administrator For The Award Of Contracts To Provide
Professional Services To Upgrade/Implement The Oracle Systems And To Implement
A New Municipal Budgeting System (Projects 1(B) And 1(C) Above) Based On The
Results Of The Competitive Selection Process; And Authorizing The City
Administrator Or Designee To Negotiate And Enter Into Professional Services
Contracts With The Approved Firms.
15-0059
A motion was made that this matter be Continued to the *Finance & Management
Committee, to be heard 9/29/2015. The motion carried by the following vote:
Aye: 4- - Campbell Washington, Gibson McElhaney, Guillén, and Kalb
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There was 1 Open forum speaker
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Finance And Management Committee adjourned the meeting at
11:50 a.m.
*
In the event of a quorum of the City Council participates on this Committee, the
meeting is noticed as a Special Meeting of the City Council; however no final City
Council action can be taken.
City of Oakland
Page 5
Printed on 9/29/2015",5,SpecialFinanceAndManagementCommittee/2015-09-15.pdf
SpecialFinanceAndManagementCommittee,2015-09-15,"*Special Finance & Management
Meeting Minutes - FINAL
September 15, 2015
Committee
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and
Committee meetings please contact the Office of the City Clerk. When possible,
please notify the City Clerk 48 hours prior to the meeting so we can make
reasonable arrangements to ensure accessibility. Also, in compliance with
Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax: (510)238-6699
Recorded Agenda: (510)238-2386
Telecommunications Display Device: (510)238-3254
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE
CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM
8:30 A.M. TO 5:00 P.M.
City of Oakland
Page 6
Printed on 9/29/2015",6,SpecialFinanceAndManagementCommittee/2015-09-15.pdf
SpecialPublicSafetyCommittee,2015-09-15,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Oakland, California 94612
Meeting Minutes - FINAL
LaTonda Simmons, City
Clerk
CITY OF OAKLAND
*Special Public Safety Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California, 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, September 15, 2015
6:00 PM
Sgt. Mark Dunakin Room - 1st Floor
DEFINITION OF TERMS:
Consent Item: any action item that a subject matter Committee has forwarded to
the full Council with unanimous recommendation for approval and is not
controversial, and does not have a high level of public interest as determined by
the Rules Committee.
Non-Consent Item: any action that a subject-matter Committee has forwarded to
the full Council without unanimous recommendation for approval, or having a
high level of public interest, or is controversial as determined by the Rules
Committee.
Action Item: any resolution, ordinance, public hearing, motion, or
recommendation requiring official vote and approval of the City Council to be
effective.
Informational Item: an item of the agenda consisting only of an informational
report that does not require or permit Council action.
Roll Call / Call To Order
Present 4 - Noel Gallo, Dan Kalb, Abel J. Guillén, and Desley Brooks
COMMITTEE MEMBERSHIP:
1
Approval Of The Draft Minutes From The Committee Meeting Of July 28, 2015
15-0050
A motion was made by Kalb, seconded by Gallo, that this matter be Received and
Filed. The motion carried by the following vote:
Aye: 4 - - Gallo, Kalb, Guillén, and Brooks
City of Oakland
Page 1
Printed on 10/14/2015",1,SpecialPublicSafetyCommittee/2015-09-15.pdf
SpecialPublicSafetyCommittee,2015-09-15,"*Special Public Safety Committee
Meeting Minutes - FINAL
September 15, 2015
2
Determination Of Schedule Of Outstanding Committee Items
15-0042
A motion was made that this matter be Received and Filed. The motion carried by
the following vote:
Aye: 4- - Gallo, Kalb, Guillén, and Brooks
Subject:
OFD Mandatory Overtime
From:
Councilmember Abel Guillén
Recommendation: Receive An Informational Report On Mandatory Overtime For The
Oakland Fire Department And Plans For Reducing Mandatory Overtime
14-1243
This Informational Report was * Withdrawn and Rescheduled.to the *Public
Safety Committee to be heard 10/13/2015
Subject:
Ad-Hoc Committee On Police Recruitment Status Report
From:
Office Of The City Administrator
Recommendation: Receive An Informational Report On The Formation Of The
Ad-Hoc Committee On Police Recruitment, As Approved In April 2015
15-0094
This Informational Report was Withdrawn with No New Date.
3
Subject:
Use Of Psychological Testing And Screening For Officers
From:
Members Of The Public (100 Black Men Of The Bay Area)
Recommendation: Receive A Report And Recommendations Regarding Adopting
Legislation Requiring The Use Of Psychological Testing And Screening For Officer
New Hires, And The Re-testing Of All Sworn Personnel In 5 Year Intervals Thereafter
14-0823
This Report and Recommendation was Continued.to the *Public Safety
Committee to be heard 10/13/2015
Subject: Requiring More Effective Training In The Use Of Force
From:
Members Of The Public (100 Black Men Of The Bay Area)
Recommendation: Receive A Report And Recommendations Regarding Adopting
Policies And Procedures Which Require OPD To Train Officers More Effectively In
The Use Of Force, Especially Lethal Force; Such Training Should Not Only Define
Conditions In Which Officers May Use Lethal Force But Also, More Broadly, Show
Them How To Avoid It
14-0824
This Report and Recommendation was Continued.to the *Public Safety
Committee to be heard 10/13/2015
City of Oakland
Page 2
Printed on 10/14/2015",2,SpecialPublicSafetyCommittee/2015-09-15.pdf
SpecialPublicSafetyCommittee,2015-09-15,"*Special Public Safety Committee
Meeting Minutes - FINAL
September 15, 2015
Subject:
Blue Wall Code Of Silence
From:
100 Black Men Of The Bay Area
Recommendation: Receive A Report And Recommendations Regarding Adopting
Legislation To Eradicate The Persistent Widespread Custom Or Practice Of
Concealing Or Suppressing Investigations Into Police Officer Misconduct; In Order For
The Public To Be Safe We Must Break Down The ""Blue Wall Code Of Silence"" That
Exists In Law Enforcement Agencies Throughout This Nation. Good Officers Must
Not Defend Bad Officers Or Their Misconduct; aND
14-0825
The committee continued this report and would like it to come back with the
following information:
1. Number of incidents reported
2.
How many were informally resolved?
3.
What were the findings
4.
Number of officers sustained on failing to report
5.
Number of Retaliation complaints
6.
Number of cases reported confidentially and anonymously
This Report and Recommendation was Continued.to the *Public Safety
Committee to be heard 9/29/2015
Subject:
Adopting Reporting Requirements For Officers In All Use Of Force Cases
From:
Members Of The Public (100 Black Men Of The Bay Area)
Recommendation: Receive A Report And Recommendations Regarding Adopting
Officer Reporting And Disclosure Requirements For Both Responding And On-Scene
Officers In All Use Of Force Cases; Mandatory Firing And Criminal Prosecution For
Failure To Report And/Or Disclose Officer Misconduct And For Providing False
Information
14-0826
This Report and Recommendation was Continued.to the *Public Safety
Committee to be heard 10/13/2015
4
Subject:
IT/Help Desk Requests From OPD
From:
Councilmember Desley Brooks
Recommendation: Receive A Bi-Monthly Informational Report Providing An Analysis
Of All Help Desk Requests Made By The Oakland Police Department (OPD) To The
Information Technology Department (ITD)
Receive An Informational Report Providing an Analysis of all Help Desk Requests
Made by the Oakland Police Department (OPD) and Oakland Fire Department (OFD)
to the Information Technology Department (ITD IT/AHSAN) [NEW TITLE]
14-1207
A motion was made by Gallo, seconded by Guillén, that this matter be Received
and Filed. The motion carried by the following vote:
Excused: 1 Kalb
Aye: 3 - Gallo, Guillén, and Brooks
City of Oakland
Page 3
Printed on 10/14/2015",3,SpecialPublicSafetyCommittee/2015-09-15.pdf
SpecialPublicSafetyCommittee,2015-09-15,"*Special Public Safety Committee
Meeting Minutes - FINAL
September 15, 2015
5
Subject:
FLIR Privacy And Data Retention Policy
From:
Office Of The City Administrator
Recommendation: Adopt A Resolution Establishing The City Of Oakland Forward
Looking Infrared Thermal Imaging Camera System (FLIR) Privacy And Data Retention
Policy Which Prescribes The Rules For The Use Of The FLIR; Establishes Oversight,
Auditing And Reporting Requirements; And Imposes Penalties For Violations
14-1209
The Committee requested the following
1. The final whereas on page 2 be stricken from the resolution
2. Retitle page 5, section 5 Use of of Information and Data Retention
3. Section C retitle Prohibition of Data Retention
4. Section A Add elected officials to persons who may view data
This City Resolution was Approve as Amended the Recommendation of Staff,
and Forward.to the Meeting of the Oakland City Council to be heard 10/6/2015
Aye:
4 - Gallo, Kalb, Guillén, and Brooks
6
Subject:
Alameda County Unified Mass Notification System
From:
Oakland Fire Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Enter
Into A Memorandum Of Agreement (MOA) With The County Of Alameda For The City
Of Oakland To Participate In Alameda County's Unified Mass Notification System
(MNS) For The Period Beginning September 30, 2015 Through May 31, 2020, Or Until
Such Time As Bay Area Urban Areas Security Initiative (BAUASI) Funding For The
MNS Project Is Reduced Or Discontinued
15-0037
This City Resolution was Approve the Recommendation of Staff, and Forward.to
the Meeting of the Oakland City Council to be heard 10/6/2015
7
Subject:
Fire Department Medical Director Contract
From:
Oakland Fire Department
Recommendation: Adopt A Resolution Authorizing The City Administrator Or Her
Designee To Enter Into An Agreement With Herbert Gene Hern, M.D., To Provide The
Services Of Medical Director For The Oakland Fire Department, For The Period
Beginning October 1, 2015 Through September 30, 2018, In An Amount Not To
Exceed Sixty-Five Thousand Two Hundred Thirty-Three Dollars And Thirty-Three
Cents ($65,233.33) Per Year Over A Three Year Period, With Two One-Year Options
To Extend At The Same Annual Rate, For A Total Contract Amount Not To Exceed
Three Hundred Twenty-Six Thousand One Hundred Sixty-Six Dollars Sixty-Five Cents
($326,166.65)
15-0038
The committee requested that the extension come back for approval within 6
months of the 3 year term period for update and reevaluation
A motion was made by Guillén, seconded by Kalb, that this matter be Approve as
Amended the Recommendation of Staff, and Forward to the Meeting of the
Oakland City Council, to be heard 10/6/2015. The motion carried by the following
vote:
City of Oakland
Page 4
Printed on 10/14/2015",4,SpecialPublicSafetyCommittee/2015-09-15.pdf
SpecialPublicSafetyCommittee,2015-09-15,"*Special Public Safety Committee
Meeting Minutes - FINAL
September 15, 2015
Abstained: 1 - - Brooks
Aye: 3 - Gallo, Kalb, and Guillén
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There were 3 open forum speakers
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Piublic Safety Committee adjourned the meeting at 7:38 p.m.
*
In the event of a quorum of the City Council participates on this Committee, the
meeting is noticed as a Special Meeting of the City Council; however no final City
Council action can be taken.
There being no further business, and upon the motion duly made, the Oakland
City CouncilPublic Safety Committee adjourned the meeting at 7:38 p.m.
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and
Committee meetings please contact the Office of the City Clerk. When possible,
please notify the City Clerk 48 hours prior to the meeting so we can make
reasonable arrangements to ensure accessibility. Also, in compliance with
Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax: (510) 238-6699
Recorded Agenda: (510)238-2386
Telecommunications Display Device: (510) 238-3254
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE
CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM
8:30 A.M. TO 5:00 P.M.
City of Oakland
Page 5
Printed on 10/14/2015",5,SpecialPublicSafetyCommittee/2015-09-15.pdf
SpecialPublicWorksCommittee,2015-09-15,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Oakland, California 94612
Meeting Minutes
LaTonda Simmons, City
Clerk
CITY OF OAKLAND
*Special Public Works Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, September 15, 2015
11:30 AM
Sgt. Mark Dunakin Room - 1st Floor
The Oakland City Council Public Works Committee convened at 11:58 a.m., with
Vice Mayor Kaplan presiding as Chairperson.
Roll Call / Call To Order
Present 4 - Noel Gallo, Dan Kalb, Laurence E. Reid, and Rebecca Kaplan
1
Approval Of The Draft Minutes From The Committee Meeting Of July 28, 2015
15-0020
Attachments: View Report.pdf
A motion was made by Gallo, seconded by Kalb, that this matter be Received and
Filed. The motion carried by the following vote:
Aye: 4 - Gallo, Kalb, Reid, and Kaplan
2
Determination Of Schedule Of Outstanding Committee Items
15-0039
Attachments: View Report.pdf
A motion was made by Reid, seconded by Gallo, that this matter be Received and
Filed. The motion carried by the following vote:
Aye: 4 - Gallo, Kalb, Reid, and Kaplan
3
Subject:
Presentation On Illegal Graffiti
From:
President Pro Tempore Reid
Recommendation: Receive A 10 Minute Presentation On Illegal Graffiti By The East
Oakland Beautification Council
14-1228
Attachments: View Report.pdf
View Supplemental Report.pdf
A motion was made by Reid, seconded by Kaplan, that this matter be Continued
to the *Public Works Committee, to be heard 9/29/2015. The motion carried by the
following vote:
City of Oakland
Page 1
Printed on 9/29/2015",1,SpecialPublicWorksCommittee/2015-09-15.pdf
SpecialPublicWorksCommittee,2015-09-15,"*Special Public Works Committee
Meeting Minutes
September 15, 2015
Aye: 4 - Gallo, Kalb, Reid, and Kaplan
4
Subject:
Caldecott Settlement Agreement Projects 5 And 6
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Award A
Construction Contract To Ray's Electric, The Lowest Responsible, Responsive Bidder,
For Caldecott Tunnel Area Improvements Projects 5 And 6 (City Project No.
C369560), In Accordance With Project Plans, Specifications, State Requirements And
With Contractor's Bid In The Amount Of Three Hundred Fifteeen Thousand Six
Hundred And Thirty-Two Dollars ($315,632.00)
15-0028
Attachments: View Report.pdf
The Committee requested that staff provide a status report of all Oakland
Caldecott Tunnel Area Improvement projects to Council.
A motion was made by Kalb, seconded by Gallo, that this matter be Approve the
Recommendation of Staff, and Forward to the Meeting of the Oakland City
Council, to be heard 10/6/2015. The motion carried by the following vote:
Aye: 4 - Gallo, Kalb, Reid, and Kaplan
5
Subject:
Approving The Installation Of Stop Sign
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution Approving The Installation Of A Stop Sign
Pursuant To California Vehicle Code Sections 21351 And 21355 And Oakland
Municipal Code Sections 10.12.010 And 10.12.110 On Linda Avenue At The
Intersection Of Kingston And Rose Avenues
15-0029
Attachments: View Report.pdf
A motion was made by Kalb, seconded by Gallo, that this matter be Approve the
Recommendation of Staff, and Forward to the Meeting of the Oakland City
Council, to be heard 10/6/2015. The motion carried by the following vote:
Aye: 4- - Gallo, Kalb, Reid, and Kaplan
City of Oakland
Page 2
Printed on 9/29/2015",2,SpecialPublicWorksCommittee/2015-09-15.pdf
SpecialPublicWorksCommittee,2015-09-15,"*Special Public Works Committee
Meeting Minutes
September 15, 2015
6
Subject:
Rehabilitation Of Sanitary Sewers
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution Awarding A Construction Contract To Andes
Construction, Inc., The Lowest Responsive And Responsible Bidder, In Accordance
With Project Plans And Specifications For The Rehabilitation Of Sanitary Sewers In
The Area Bounded By E. 24th Street, 19th Avenue, Beaumont Avenue And E. 33rd
Street (Project No. C329151) And With Contractor's Bid In The Amount Of Four
Million Fifty-Three Thousand Seven Hundred Seventy-Five Dollars ($4,053,775.00)
15-0030
Attachments: View Report.pdf
A motion was made by Reid, seconded by Gallo, that this matter be Approve the
Recommendation of Staff, and Forward to the Meeting of the Oakland City
Council, to be heard 10/6/2015. The motion carried by the following vote:
Aye: 4 - Gallo, Kalb, Reid, and Kaplan
7
Subject:
Various Streets Rehabilitation
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution Awarding A Construction Contract To
Gallagher And Burk, Inc., The Lowest Responsive And Responsible Bidder, In
Accordance With Project Plans And Specifications For The Construction Of Various
Streets Rehabilitation (Project No. C476510) And With Contractor's Bid In The
Amount Of Three Million Seven Hundred Nineteen Thousand Seven Hundred
Nineteen Dollars ($3,719,719.00)
15-0031
Attachments: View Report.pdf
Supplemental Report - Various Streets
The Committee requested staff provide a supplemental report regarding the
inclusion of green painted bike lanes as part of the project.
A motion was made by Kalb, seconded by Gallo, that this matter be Approve the
Recommendation of Staff, and Forward to the Meeting of the Oakland City
Council, to be heard 10/6/2015. The motion carried by the following vote:
Aye: 4 - Gallo, Kalb, Reid, and Kaplan
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There were 2 Open Forum speakers.
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Public Works Committee adjourned the meeting at 12:32 p.m.
City of Oakland
Page 3
Printed on 9/29/2015",3,SpecialPublicWorksCommittee/2015-09-15.pdf
SpecialPublicWorksCommittee,2015-09-15,"*Special Public Works Committee
Meeting Minutes
September 15, 2015
*
In the event of a quorum of the City Council participates on this Committee, the
meeting is noticed as a Special Meeting of the City Council; however no final City
Council action can be taken.
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and
Committee meetings please contact the Office of the City Clerk. When possible,
please notify the City Clerk 48 hours prior to the meeting so we can make
reasonable arrangements to ensure accessibility. Also, in compliance with
Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510)238-6406
Fax: (510)238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510) 238-3254
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE
CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM
8:30 A.M. TO 5:00 P.M.
City of Oakland
Page 4
Printed on 9/29/2015",4,SpecialPublicWorksCommittee/2015-09-15.pdf