body,date,text,page,path
FinanceAndManagementCommittee,2014-07-22,"DRAFT
City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Meeting Minutes
Oakland, California 94612
CITYTOF
LaTonda Simmons, City Clerk
OAKLAND
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, July 22, 2014
9:30 AM
Sgt. Mark Dunakin Room - 1st Floor
Roll Call / Call To Order
Councilmember Present: 4 - Member Brooks, President Pro Tempore Kaplan,
Council President Kernighan and Chair Schaaf
The Oakland City Council Finance And Management Committee convened at
9:34 a.m, with Councilmember Schaaf presiding as Chairperson.
COMMITTEE MEMBERSHIP:
Desley Brooks, District 6; President Pro Tempore Rebecca Kaplan, At-Large; Council President
Patricia Kernighan, District 2; Chairperson: Libby Schaaf, District 4
1
Approval Of The Draft Minutes From The Committee Meeting Held On July 8, 2014
A motion was made by President Pro Tempore Kaplan, seconded by
Council President Kernighan, to * Approve as Submitted. The motion
carried by the following vote:
Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council
President Kernighan and Chair Schaaf
2
Determination Of Schedule Of Outstanding Committee Items
A motion was made by Council President Kernighan, seconded by
President Pro Tempore Kaplan, to * Approve as Submitted. The motion
carried by the following vote:
Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council
President Kernighan and Chair Schaaf
fmc072214
View Report.pdf
View Supplemental Report.pdf
City of Oakland
Page 1
Printed on 9/11/14",1,FinanceAndManagementCommittee/2014-07-22.pdf
FinanceAndManagementCommittee,2014-07-22,"DRAFT
*Finance & Management
Meeting Minutes
July 22,2014
Committee
3
Subject:
State and Federal Budget Status Report
From:
Office Of The City Administrator
Recommendation: Receive An Informational Report Regarding The Status Of The State And
Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE
CHANGE]
09-0439-64
A motion was made by President Pro Tempore Kaplan, seconded by
Council President Kernighan, that this matter be * Received and Filed.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council
President Kernighan and Chair Schaaf
View Report.pdf
City of Oakland
Page 2
Printed on 9/11/14",2,FinanceAndManagementCommittee/2014-07-22.pdf
FinanceAndManagementCommittee,2014-07-22,"DRAFT
*Finance & Management
Meeting Minutes
July 22, 2014
Committee
4
Subject:
Rainy Day Fund & Excess RETT Policy
From:
Office Of The City Administrator
Recommendation: Receive A Report And Adopt Recommendations On Establishing A Rainy
Day Fund And Changing The Definition Of Excess Real Estate Transfer Tax, And Related
Amendments To The City's Financial Policies
13-0614-1
A motion was made by Chair Schaaf, seconded by Council President
Kernighan, that this matter be * Approve as Amended the
Recommendation of Staff, and Forward to the * Special Meeting of the
Oakland City Council, due back on July 29, 2014 There were 4 speakers on
this item The motion carried by the following vote:
Votes:
Councilmember Aye: Member Brooks, President Pro Tempore Kaplan, Council
President Kernighan and Chair Schaaf
The Committee directed staff to draft an Ordinance amending Ordinance No.
13170 and establishing a Rainy Day Policy for Funding Debt and Unfunded
Liabilities, as well as funding a newly established Vital Services Stabilization
Reserve, with the following features:
1. Amend the definition of Excess RETT to the amount exceeding fourteen
percent (14%) of that year's general tax revenues.
2. Add the creation of a new Rainy Day Policy with the following features:
a. When projected Real Estate Transfer Tax (RETT) exceeds fourteen percent
(14%) of projected total general tax revenues, twenty-five percent of that Excess
RETT shall be allocated through the budget process: half to a newly established
Vital Services Stabilization Reserve and half to pay down debt or unfunded
liabilities.
b. Fifty percent (50%) of any unallocated General Fund balance, as projected
by the 3rd Quarter Revenue and Expenditure Report shall be allocated in the
following budget as follows: half to the Vital Services Stabilization Reserve and
half to pay down debt or unfunded liabilities.
c. With regard to allocating funds to pay down debt or unfunded liabilities,
which shall be clearly defined, as part of the budget process, staff shall present
its analysis and recommendations to the Council that it believes are in the best
long-term financial interest of the city.
d. Funding the Vital Services Stabilization Reserve may be reduced once it has
accumulated a balance that exceeds 15% of general fund revenues.
e. In years when the city projects that total General Purpose Fund revenues for
the upcoming fiscal year will be less than the current year's revenues, or
anytime service reductions (such as layoffs or furloughs) are contemplated, use
of this fund must be considered to mitigate such cuts, and the adopted budget
may appropriate funds from the Vital Services Stabilization Reserve to preserve
city operations; however, the budget may not appropriate more than sixty
percent of the reserve balance in any year.
f. Any deviations from this policy, including the need to address unusual and
temporary increases in baseline expenditures, must be made by Resolution
City of Oakland
Page 3
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FinanceAndManagementCommittee,2014-07-22,"DRAFT
*Finance & Management
Meeting Minutes
July 22, 2014
Committee
requiring a minimum of 6 votes. The Resolution must include (1) a statement
explaining the necessity for the deviation and (2) a plan for replenishing the
reserve.
Bring back recommendations for maintaining and/or investing the Vital
Services Stabilization Reserve, other relevant policies such as repayment of
negative fund balances, and alternatives for paragraph 2b above.
View Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
5
Subject:
Extend Contract With GRM
From:
Office Of The City Clerk
Recommendation: Adopt A Resolution Authorizing The City Administrator To: 1) Extend The
Contract With GRM Information Management Services For Records And Information
Management Services On A Month To Month Basis Until Execution Of A New Contract And
The City's Records Inventory Is Transferred To The New Records Management Contractor For
A Period No Later Than March 31,2015 In An Amount Not To Exceed $162,500.00; And 2)
Waive The Advertising And Request For Proposals/Qualifications (RFP/Q) Process For The
Agreement Extension With Current Contractor GRM Information Management Services; And
3) Proceed With Contract Negotiations And Return To Council Within 90 Days To Award
Contract For Records And Information Management Services
13-0729
* Approve the Recommendation of Staff, and Forward to * Special
Meeting of the Oakland City Council on 7/29/2014
View Report.pdf
85131 C.M.S.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Finance And Management Committee adjourned the meeting at
10:36 a.m.
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
City of Oakland
Page 4
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FinanceAndManagementCommittee,2014-07-22,"DRAFT
*Finance & Management
Meeting Minutes
July 22, 2014
Committee
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510)238-3254
TTD
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY
COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN
THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR,
OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
City Clerk and Clerk of the Council
City of Oakland
Page 5
Printed on 9/11/14",5,FinanceAndManagementCommittee/2014-07-22.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"DRAFT
City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Meeting Minutes
Oakland, California 94612
CITY TOF
LaTonda Simmons, City Clerk
OAKLAND
*
Special Concurrent Meeting of the Oakland
Redevelopment Successor Agency and Community &
Economic Development Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, July 22, 2014
1:30 PM
City Council Chambers - 3rd Floor
Roll Call / Call To Order
Councilmember Present: 4 - Vice Mayor Reid, Council President Kernighan,
Member Schaaf and Member Gibson McElhaney
The Oakland City Council Community and Economic Development Committee
convened at 1:40 p.m, with Vice Mayor Reid presiding as Chairperson.
Councilmember Schaaf arrived at 1:45 p.m.
COMMITTEE MEMBERSHIP:
Lynette Gibson McElhaney, District 3, Council President Patricia Kernighan, District 2, Libby
Schaaf, District 4; Chairperson: Vice Mayor Larry Reid, District 7
1
Approval Of The Draft Minutes From The Committee Meeting Held On July 8, 2014
A motion was made by Member Gibson McElhaney, seconded by Council
President Kernighan, to * Approve as Submitted. The motion carried by
the following vote:
Votes: Councilmember Absent: Member Schaaf
Councilmember Aye: Vice Mayor Reid, Council President Kernighan and
Member Gibson McElhaney
2
Determination Of Schedule Of Outstanding Committee Items
A motion was made by Member Gibson McElhaney, seconded by Council
President Kernighan, to * Approve as Submitted. The motion carried by
the following vote:
Votes: Councilmember Absent: Member Schaaf
Councilmember Aye: Vice Mayor Reid, Council President Kernighan and
Member Gibson McElhaney
CED072214
VIEW REPORT 1.pdf
View Supplemental Report.pdf
City of Oakland
Page 1
Printed on 9/11/14",1,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2014-07-22.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"DRAFT
* Special Concurrent Meeting of the
Meeting Minutes
July /22,2014
Oakland Redevelopment
Successor Agency and Community
& Economic Development
Committee
3
Subject:
Informational Report On Bankruptcy Proceedings Of R.E, Loans LLC
From:
Council President Kernighan
Recommendation: Receive An Informational Report From The City Attorney Addressing
Questions Raised By Gene Hazzard Regarding A Lawsuit Entitled Dennis Faulkner, As Trustee
Of REL Liquidating Trust V. Rotunda Partners II, LLC And Leonard Epstein, Arising Out Of
The Chapter 11 Bankruptcy Proceeding Of R.E. Loans, LLC, And Whether That Lawsuit
Impacts The City's Legal Rights Against Rotunda Partners II Under The Disposition And
Development Agreement For The Rotunda Building And Related Parcels [TITLE CHANGE]
13-0690
A motion was made by Council President Kernighan, seconded by
Member Schaaf, that this matter be * Received and Filed. The motion
carried by the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
View Report 1.pdf
View Supplemental Report 2. .pdf
4
Subject:
Continue The Pilot Extended Hours Permits Program For Cabarets
From:
Prosident Pro Tempore Kaplan
Recommendation: Adopt An Ordinance Amending Oakland Municipal Code Chapter 5.12,
Cabarets, To Continue The Pilot Extended Hours Permits Program For An Additional Two
Years
13 0656
View Report.pdf
5
Subject:
Emeryville Berkeley Oakland Transit Study
From:
Department Of Economic And Workforce Development
Recommendation: Receive An Informational Report On The Emeryville Berkeley Oakland
Transit Study
13-0719
A motion was made by Member Gibson McElhaney, seconded by Member
Schaaf, that this matter be * Received and Filed. The motion carried by
the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
View Report.pdf
City of Oakland
Page 2
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OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"DRAFT
* Special Concurrent Meeting of the
Meeting Minutes
July 22,2014
Oakland Redevelopment
Successor Agency and Community
& Economic Development
Committee
6
Subject:
Application To Expand Foreign Trade Zone
From:
Department Of Economic And Workforce Development
Recommendation: Adopt A Resolution Authorizing The City Administrator To Submit A
Foreign Trade Zone Alternative Site Framework Application And To Sign And Enter Into An
Agreement With The Foreign Trade Zone Board, U.S Department Of Commerce
13-0720
A motion was made by Member Gibson McElhaney, seconded by Member
Schaaf, that this matter be * Approve the Recommendation of Staff, and
Forward to the * Special Meeting of the Oakland City Council, due back
on July 29, 2014. The motion carried by the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
View Report.pdf
85136 C.M.S.pdf
7
Subject:
ENA For 2315 Valdez St And 2330 Webster Street
From:
Department Of Economic And Workforce Development
Recommendation: Adopt A Resolution Authorizing An Exclusive Negotiating Agreement For
A Period Of One Year With The Option To Extend Administratively For 90 Days With
Harrison TDP Partners, LLC, To Develop A Mixed-Use Project On City owned Properties At
2315 Valdez Street And 2330 Webster Street
13-0722
A motion was made by Member Gibson McElhaney, seconded by Council
President Kernighan, that this matter be * Approve the Recommendation
of Staff, and Forward to the * Special Meeting of the Oakland City
Council. The motion carried by the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
View Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
85137 C.M.S.pdf
City of Oakland
Page 3
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OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"Community Benefit District Of 2008, The Lake Merritt/Uptown Community Benefit District Of
2008, The Fruitvale Property Business Improvement District Of 2011, And The Lakeshore/Lake
Park Business Improvement Management District Of 2012 Advisory Boards; Confirming The
Continuing Annual Assessment For Each Applicable District For Fiscal Year 2014/15; And
Authorizing Payment Of The City's Cumulative Fiscal Year 2014/15 Fair Share Assessment In
An Approximate Amount Of $209,150.04 For City-Owned Properties In The
Koreatown/Northgate District, The Downtown Oakland District, The Lake Merritt/Uptown
District And The Fruitvale District; And
13-0730
A motion was made by Council President Kernighan, seconded by
Member Schaaf, that this matter be * Approve the Recommendation of
Staff, and Forward to the * Special Meeting of the Oakland City Council,
due back on July 29, 2014. The motion carried by the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
View Report.pdf
85138 C.M.S.pdf
2) An Oakland Redevelopment Successor Agency Resolution Authorizing Payment Of The
Oakland Redevelopment Successor Agency's Cumulative Fiscal Year 2014/15 Fair Share
Assessment In An Approximate Amount Of $8,819.40 For Oakland Redevelopment Successor
Agency-Owned Properties In The Downtown Oakland Community Benefit District Of 2008,
And The Fruitvale Property Business Improvement District Of 2011
13-0730-1
2014-008 ORSA.pdf
City of Oakland
Page 4
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OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"DRAFT
* Special Concurrent Meeting of the
Meeting Minutes
July 22,2014
Oakland Redevelopment
Successor Agency and Community
& Economic Development
Committee
9
Subject:
Basement Backfill And Repair Program
From:
Department Of Economic And Workforce Development
Recommendation: Adopt A Resolution (1) Authorizing The Creation Of A City Basement
Backfill And Repair Program, (2) Allocating $2,636,845 For The Program Using Excess
Central District Bond Funds Under The Bond Expenditure Agreement, And (3) Authorizing
The City Administrator To Make Grants Under The Program Without Returning To Council
13-0731
A motion was made by Council President Kernighan, seconded by
Member Schaaf, that this matter be * Approve the Recommendation of
Staff, and Forward to the * Special Meeting of the Oakland City Council,
due back on July 29, 2014. The motion carried by the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
view Report.pdf
85139 C.M.S.pdf
10
Subject:
Permanent Regulations For Crematories
From:
Department Of Planning And Building
Recommendation: Conduct A Public Hearing And Upon Conclusion Adopt An Ordinance,
Recommended By The Planning Commission, And As Directed By City Council Under
Emergency Ordinance No. 13222 C.M.S., To Amend The Planning Code To Establish
Permanent Regulations Pertaining To Crematories Within The City Of Oakland
13-0721
A motion was made by Member Gibson McElhaney, seconded by Member
Schaaf, that this matter be * Approve the Recommendation of Staff, and
Forward to the * Special Meeting of the Oakland City Council, due back
on July 29, 2014. The motion carried by the following vote:
Votes: Councilmember Aye: Vice Mayor Reid, Member Schaaf, Council President
Kernighan and Member Gibson McElhaney
View Report.pdf
11
Subject:
Oakland Sustainable And Fair Compensation Act Of 2014
From:
Council President Patricia Kernighan
Recommendation: Adopt A Resolution Submitting, On The Council's Own Motion To The
Electors At The November 4, 2014 Statewide General Election, The ""Oakland Sustainable And
Fair Compensation Act Of 2014"", A Proposed City Ordinance Establishing A City Minimum
Wage And Requiring Paid Sick Leave; And Directing The City Clerk To Fix The Dates For
Submission Of Arguments And Provide For Notice And Publication In Accordance With The
Law
13-0735
* No Action Taken
Item 11 and 12 were taken together
View Report.pdf
City of Oakland
Page 5
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OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"DRAFT
* Special Concurrent Meeting of the
Meeting Minutes
July 22,2014
Oakland Redevelopment
Successor Agency and Community
& Economic Development
Committee
S-12
Subject:
City Minimum Wage And Sick Leave Ordinance
From:
Council President Patricia Kernighan
Recommendation: Adopt An Ordinance Amending The Oakland Municipal Code To Establish
A City Minimum Wage And Require Paid Sick Leave
13-0757
*
Scheduled to * Special Meeting of the Oakland City Council on 7/29/2014
The Committee approved recommendations as amended to include the
following revisions:
1) Add direct care worker to 2nd tier of the phase in with small business
owners; and
Add and option to eventually get to $15.00.
View Report.pdf
View Supplemental Report.pdt
View Supplemental Report.pdt
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Community and Economic Devlopment Committee adjourned the
meeting at 4:15 p.m.
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510)238-3254
TTD
City of Oakland
Page 6
Printed on 9/11/14",6,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2014-07-22.pdf
OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee,2014-07-22,"DRAFT
* Special Concurrent Meeting of the
Meeting Minutes
July 22,2014
Oakland Redevelopment
Successor Agency and Community
& Economic Development
Committee
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY
COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN
THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR,
OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
City Clerk and Clerk of the Council
City of Oakland
Page 7
Printed on 9/11/14",7,OaklandRedevelopmentSuccessorAgencyandCommunityAndEconomicDevelopmentCommittee/2014-07-22.pdf
PublicSafetyCommittee,2014-07-22,"DRAFT
City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Meeting Minutes
Oakland, California 94612
CITYTOF
LaTonda Simmons, City Clerk
OAKLAND
*Public Safety Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, July 22, 2014
6:00 PM
Sgt. Mark Dunakin Room - 1st Floor
Roll Call / Call To Order
Councilmember Absent: 1 - Chair Gallo
Councilmember Present: 3 - Member Gibson McElhaney, Member Kalb and
Member Schaaf
The Oakland City Council Public Safety Committee convened at 6:17 p.m, with
Councilmember Kalb presiding as Chairperson.
COMMITTEE MEMBERSHIP:
Lynette Gibson McElhaney, District 3; Dan Kalb, District 1; Libby Schaaf, District 4;
Chairperson: Noel Gallo, District 5
1
Approval Of The Draft Minutes From The Committee Meeting Held On July 8, 2014
A motion was made by Member Gibson McElhaney, seconded by Member
Schaaf, to * Approve as Submitted. The motion carried by the following
vote:
Votes: Councilmember Absent: Chair Gallo
Councilmember Aye: Member Gibson McElhaney, Member Kalb and Member
Schaaf
2
Determination Of Schedule Of Outstanding Committee Items
A motion was made by Member Schaaf, seconded by Member Gibson
McElhaney, to * Approve as Submitted. The motion carried by the
following vote:
Votes: Councilmember Absent: Chair Gallo
Councilmember Aye: Member Gibson McElhaney, Member Kalb and Member
Schaaf
PSC072214
View Report.pdf
view supplemental report.pdf
City of Oakland
Page 1
Printed on 9/11/14",1,PublicSafetyCommittee/2014-07-22.pdf
PublicSafetyCommittee,2014-07-22,"DRAFT
*Public Safety Committee
Meeting Minutes
July 22, 2014
3
Subject:
30 Day Recruitment Report
From:
Councilmembers Desley Brooks And Patricia Kernighan
Recommendation: Receive A Monthly Informational Report From The Oakland Police
Department On Recruiting And Police Department Staffing Levels Over The Last 30 Days
07-1080-60
* Received and Filed
The committee directed staff to add african American data to future recruitment
reports and have recruitment efforts reach out to Oakland residents.
View Report.pdf
4
Subject:
Professional Services Agreement With Managed Health Network
From:
Oakland Police Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Enter Into A
Professional Services Agreement With Managed Health Network (MHN) In Order To Meet
The Requirements Of The Memorandum Of Understanding (MOU) With The Oakland Police
Officers' Association (OPOA) To Provide: (1) Psychological Counseling Services For Sworn
Members Of The Oakland Police Department (OPD) And Their Dependents For The Period Of
July 1, 2014 To June 30, 2017, For An Amount Not To Exceed Three Hundred Fifteen
Thousand Dollars ($315,000), With An Option To Extend For An Additional Two Years, In
Amount Of One Hundred Five Thousand Dollars ($105,000) Per Year, For A Total Contract
Amount Of Five Hundred Twenty-Five Thousand Dollars ($525,000) (2) Substance Abuse
Counseling To Sworn Members And Their Dependents And Civilian Members Of The OPD
For The Period Of January 1,2015 To June 30,2017, For An Amount Not To Exceed Two
Hundred Ten Thousand Dollars ($210,00), With An Option To Extend For An Additional Two
Years, In Amount Of Eighty-Four Thousand Dollars ($84,000) Per Year For A Total Contract
Amount Of Three Hundred Seventy-Eight Thousand Dollars ($378,000); For An Overall Total
Contract Amount Of Nine Hundred Three Thousand Dollars $903,000)
13-0725
A motion was made by Member Schaaf, seconded by Member Gibson
McElhaney, that this matter be * Approve the Recommendation of Staff,
and Forward to the * Special Meeting of the Oakland City Council, due
back on July 29, 2014. The motion carried by the following vote:
Votes: Councilmember Absent: Chair Gallo
Councilmember Aye: Member Gibson McElhaney, Member Kalb and Member
Schaaf
View Report.pdf
85141 C.M.S.pdf
City of Oakland
Page 2
Printed on 9/11/14",2,PublicSafetyCommittee/2014-07-22.pdf
PublicSafetyCommittee,2014-07-22,"DRAFT
*Public Safety Committee
Meeting Minutes
July 22, 2014
5
Subject:
Port Security Grant Program Funds
From:
Oakland Fire Department
Recommendation: Adopt A Resolution Authorizing The City Administrator Or His Designee
To: (1) Enter Into An Agreement With The United States Department Of Homeland Security's
Federal Emergency Management Agency (FEMA) To Accept Fiscal Year 2013 Port Security
Grant Program (PSGP) Funds; And (2) Accept, Appropriate And Administer Fiscal Year 2013
PSGP Grant Funds In An Amount Up To One Hundred Sixty-Nine Thousand, Six Hundred
And Seventy-Nine Dollars ($169,679); And (3) Approve The Preliminary Spending Plan; And
(4) Expend Funds In Accordance With The Preliminary Spending Plan Without Further
Council Authorization, Including Purchases Of Equipment And Services Approved In The
Federal Authorized Equipment List (AEL) And Required By The Grant, Provided The City's
Competitive Solicitation And Purchasing Programs/Policies Are Followed; And (5) Allocate
Thirty-Two Thousand Dollars ($32,000) From The General Purpose Fund To Satisfy The
In-Kind Or Cash Match Requirement.
13-0723
A
motion was made by Member Schaaf, seconded by Member Gibson
McElhaney, that this matter be * Approve as Amended the
Recommendation of Staff, and Forward to the * Special Meeting of the
Oakland City Council, due back on July 29, 2014. The motion carried by
the following vote:
Votes: Councilmember Absent: Chair Gallo
Councilmember Aye: Member Gibson McElhaney, Member Kalb and Member
Schaaf
1) FURTHER RESOLVED: That the 2013 Port Security Grant Program
(PSGP) grant allocation funds received by the City of Oakland may only be
used expressly for the purchase of remotely operated underwater vehicles,
waterside interoperable communication radios, and related training; and
a. This resolved will be modified to include a list with allowable purchases.
b. Detailed list will be provided in the supplemental report for the full Council
meeting.
2) FURTHER RESOLVED: that 2013 Port Security Grant Program (PSGP)
grant allocation funds received by the City of Oakland may not be used for the
purchase of any aerial drones, stingray, or facial recognition technology.
View Report.pdf
View Supplemental Report.pdf
85153 CMS.pdf
City of Oakland
Page 3
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PublicSafetyCommittee,2014-07-22,"DRAFT
*Public Safety Committee
Meeting Minutes
July 22,2014
6
Subject:
Attrition / Retention Action Plan
From:
Oakland Police Department
Recommendation: Receive A Report And Recommendations On The Oakland Police
Department's Attrition Reduction /Retention Strategy Action Plan.
13-0718
A motion was made by Member Gibson McElhaney, seconded by Member
Schaaf, that this matter be * Received and Filed. The motion carried by
the following vote:
Votes: Councilmember Absent: Chair Gallo
Councilmember Aye: Member Gibson McElhaney, Member Kalb and Member
Schaaf
View Report.pdf
7
Subject: Circus Events In The City Of Oakland
From:
Office Of The City Administrator
Recommendation: Receive An Informational Report On Draft Regulations For Circus Events
In The City Of Oakland
13-0724
* Received and Filed
The Committee requested staff come back with an update after they meet with
the County regarding developing regulations around Circuses.
View Report.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
Adjournment
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510)238-3254
TTD
City of Oakland
Page 4
Printed on 9/11/14",4,PublicSafetyCommittee/2014-07-22.pdf
PublicSafetyCommittee,2014-07-22,"DRAFT
*Public Safety Committee
Meeting Minutes
July 22,2014
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY
COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN
THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR,
OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
City Clerk and Clerk of the Council
City of Oakland
Page 5
Printed on 9/11/14",5,PublicSafetyCommittee/2014-07-22.pdf
PublicWorksCommittee,2014-07-22,"DRAFT
City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Meeting Minutes
Oakland, California 94612
CITYTOF
LaTonda Simmons, City Clerk
OAKLAND
*Public Works Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, July 22, 2014
11:30 AM
Sgt. Mark Dunakin Room - 1st Floor
The Oakland City Council Public Works Committee convened at 11:37 A.M.,
with President Pro Tempore presiding as Chairperson.
Roll Call / Call To Order
Councilmember Present: 4 - Member Gallo, Member Kalb, Vice Mayor Reid
and President Pro Tempore Kaplan
The Roll Call was modified to note Councilmember Gallo present at 11:42 A.M.
1
Approval Of The Draft Minutes From The Committee Meeting Held On July 8, 2014
A motion was made by Vice Mayor Reid, seconded by Member Kalb, to *
Approve as Submitted. The motion carried by the following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Member Kalb, Vice Mayor Reid and President Pro
Tempore Kaplan
2
Determination Of Schedule Of Outstanding Committee Items
A motion was made by Vice Mayor Reid, seconded by Member Kalb, to
Referred - DEFUNCT. The motion carried by the following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Member Kalb, Vice Mayor Reid and President Pro
Tempore Kaplan
pwc072214
VIEW REPORT 1.pdf
View Supplemental Report.pdt
City of Oakland
Page 1
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PublicWorksCommittee,2014-07-22,"DRAFT
*Public Works Committee
Meeting Minutes
July 22, 2014
3
Subject:
Traffic Signal Installations & Modifications
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution Waiving Advertising And Competitive Bidding And
Increasing The Change Order Limit Amount For The Contract With Bay Area Lightworks For
Construction Of Traffic Signal Installations And Modifications (Project No. C313710), From
Twenty Percent (20%) To Twenty-Three Percent (23%) Of The Original Contract Amount, For
A Total Amount Not-To-Exceed One Million Six Thousand Six Hundred Thirty-One Dollars
And Thirty-Three Cents ($1,006,631.33)
13-0715
A motion was made by Vice Mayor Reid, seconded by Member Kalb, that
this matter be * Approve the Recommendation of Staff, and Forward to the
* Special Meeting of the Oakland City Council, due back on July 29, 2014.
The motion carried by the following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Member Kalb, Vice Mayor Reid and President Pro
Tempore Kaplan
View Report.pdf
85132 C.M.S.pdf
4
Subject:
Golden Gate Branch Library Exterior Window Restoration Project
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution To Reject All Bids, Waive Further Advertising And
Competitive Bidding And Authorize The City Administrator, Or His Designee, To Negotiate
And Execute A Construction Contract Up To The Amount Of One Hundred And Sixty Three
Thousand Dollars ($163,000.00) With Rockridge Builders, Sole Bidder, Or In The Open
Market For The Golden Gate Branch Library Exterior Window Restoration Project (No.
B00570) In Accordance With The Plans And Specifications
13-0716
A motion was made by Member Kalb, seconded by Vice Mayor Reid, that
this
matter be * Approve the Recommendation of Staff, and Forward to the
*
Special Meeting of the Oakland City Council, due back on July 29, 2014.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
The Committee also requested that staff look into whether additional safety
measures can be taken at the Golden Gate Library to increase safety such as
increasing lighting or upgrading the security system.
Vew Report 1.pdf
85133 C.M.S.pdf
City of Oakland
Page 2
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PublicWorksCommittee,2014-07-22,"DRAFT
*Public Works Committee
Meeting Minutes
July 22,2014
5
Subject:
UPRR Crossing Improvement Agreements
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution Authorizing The City Administrator, Or His Designee,
The Director Of Public Works Or The Assistant Director Of Public Works, Bureau Of
Engineering And Construction, To Negotiate And Execute Agreements With Union Pacific
Railroad (UPRR) For Crossing Improvements And Maintenance, In Accordance With
California Public Utility Commission (CPUC) Regulations At: Broadway And Embarcadero
West Intersection (No. 0010-6.70); Fruitvale Avenue South Of San Leandro Boulevard (No.
0010-9.80); And 23rd And 29th Avenues, Near Glascock Street (Nos. 0010-10.39-C And
0010-10.40-C)
13-0717
A motion was made by Vice Mayor Reid, seconded by Member Gallo, that
this matter be * Approve the Recommendation of Staff, and Forward to the
*
Special Meeting of the Oakland City Council, due back on July 29, 2014.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
There were 5 speakers on this item.
View Report 1.pdf
85134 C.M.S.pdf
6
Subject:
Citywide Street Resurfacing
From:
Oakland Public Works Department
Recommendation: Adopt A Resolution 1) Authorizing The City Administrator, Or Designee To
Execute A Construction Contract With Gallagher & Burk, Inc., The Lowest Responsive,
Responsible Bidder, In Accordance With Plans And Specifications For Citywide Street
Resurfacing (Project No. C369650) And With Contractor's Bid In The Amount Of Three
Million Six Hundred Ninety-Eight Thousand Nine Hundred Ninety-Five Dollars And Eighty
Cents ($3,698,995.80); And 2) Waiving Advertising And Bidding Requirements Increasing The
Contract Amount By An Additional Nine Hundred Thousand Dollars ($900,000.00) For ""Worst
Streets"" Road Improvements, For A Total Contract Authorization Of Four Million Five
Hundred Ninety-Eight Thousand Nine Hundred Ninety-Five Dollars And Eighty Cents
($4,598,995.80)
13-0726
A motion was made by Vice Mayor Reid, seconded by Member Gallo, that
this matter be * Approve the Recommendation of Staff, and Forward to the
* Special Meeting of the Oakland City Council, due back on July 29, 2014.
The motion carried by the following vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
View Report 1.pdf
View Supplemental Report.pdf
85135 C.M.S.pdf
City of Oakland
Page 3
Printed on 9/11/14",3,PublicWorksCommittee/2014-07-22.pdf
PublicWorksCommittee,2014-07-22,"DRAFT
*Public Works Committee
Meeting Minutes
July 22,2014
7
Subject:
Informational Report From Civicorps
From:
Councilmembers Gibson McElhaney And Kalb
Recommendation: Receive An Informational Report From Civicorps, A Reputable And
Experienced Educational And Job Training Program Based In West Oakland, On Their
Proposal To Collect Commercial Organic Material, Including Cost Analysis, Anticipated
Organics Recycling Rates, Use Of A Local Processing Facility, And Additional Benefits
13-0734
A motion was made by Member Kalb, seconded by Member Gallo, that
this matter be * Received and Filed. The motion carried by the following
vote:
Votes: Councilmember Aye: Member Gallo, Member Kalb, Vice Mayor Reid and
President Pro Tempore Kaplan
The Committee directed this item be scheduled as an action item to the agenda
for the 7-30-14 Special City Council meeting regarding the awarding of the
Zero Waste Franchise Agreements.
There were 3 speakers on this item.
View Report 1.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There were no Open Forum speakers.
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Public Works Committee adjourned the meeting at 12:45 P.M.
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510)238-3254
TTD
City of Oakland
Page 4
Printed on 9/11/14",4,PublicWorksCommittee/2014-07-22.pdf
PublicWorksCommittee,2014-07-22,"DRAFT
*Public Works Committee
Meeting Minutes
July 22,2014
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY
COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN
THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR,
OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
City Clerk and Clerk of the Council
City of Oakland
Page 5
Printed on 9/11/14",5,PublicWorksCommittee/2014-07-22.pdf
SpecialLifeEnrichmentCommittee,2014-07-22,"DRAFT
City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
Meeting Minutes
Oakland, California 94612
CITYTOF
LaTonda Simmons, City Clerk
OAKLAND
*Special Life Enrichment Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, July 22, 2014
4:30 PM
Sgt. Mark Dunakin Room - 1st Floor
The Oakland City Council Life Enrichment Committee convened at 4:32 P.M.,
with Councilmember Brooks presiding as Chairperson.
Roll Call / Call To Order
Councilmember Absent: 1 - Member Gallo
Councilmember Present: 3 - Chair Brooks, President Pro Tempore Kaplan and
Member Gibson McElhaney
1
Approval Of The Draft Minutes From The Committee Meeting Held On June 24, 2014 And
July 8, 2014
A motion was made by President Pro Tempore Kaplan, seconded by
Member Gibson McElhaney, to * Approve as Submitted. The motion
carried by the following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Chair Brooks, President Pro Tempore Kaplan and
Member Gibson McElhaney
2
Determination Of Schedule Of Outstanding Committee Items
A motion was made by President Pro Tempore Kaplan, seconded by
Member Gibson McElhaney, to * Approve as Submitted. The motion
carried by the following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Chair Brooks, President Pro Tempore Kaplan and
Member Gibson McElhaney
lec072214
VIEW REPORT 1.pdf
View Supplemental Report.pdf
City of Oakland
Page 1
Printed on 9/11/14",1,SpecialLifeEnrichmentCommittee/2014-07-22.pdf
SpecialLifeEnrichmentCommittee,2014-07-22,"DRAFT
*Special Life Enrichment
Meeting Minutes
July 22,2014
Committee
3
Subject:
Parks And Recreation Advisory Commission Report
From:
Oakland Parks & Recreation Department
Recommendation: Receive The Annual Report To The City Council From The Parks And
Recreation Advisory Commission
13-0727
A motion was made by Member Gibson McElhaney, seconded by President
Pro Tempore Kaplan, that this matter be * Received and Filed. The
motion carried by the following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Chair Brooks, President Pro Tempore Kaplan and
Member Gibson McElhaney
There were two speakers on this item.
View Report 1.pdf
4
Subject:
Producers Associates Inc. Agreement
From:
Oakland Parks And Recreation Department
Recommendation: Adopt A Resolution Authorizing The City Administrator Or His Designee
To Execute An Agreement With Producers Associates, Inc. To Provide Summer Musical
Theater At Woodminster Amphitheater For A Ten-Year Term From 2014 Through 2023 With
One Three-Year Option To Renew
13-0698
A motion was made by President Pro Tempore Kaplan, seconded by
Member Gibson McElhaney, that this matter be * Approve the
Recommendation of Staff, and Forward to the Meeting of the Oakland
City Council, due back on July 29, 2014. The motion carried by the
following vote:
Votes: Councilmember Absent: Member Gallo
Councilmember Aye: Chair Brooks, President Pro Tempore Kaplan and
Member Gibson McElhaney
The Committee directed staff to provide a breakdown of where revenue streams
are generated and to provide information regarding the expansion of outreach
strategies.
View Report.pdt
View Supplemental Report.pdf
85140 C.M.S.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
There were no Open Forum speakers.
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Life Enrichment Committee adjourned the meeting at 5:07 P.M.
City of Oakland
Page 2
Printed on 9/11/14",2,SpecialLifeEnrichmentCommittee/2014-07-22.pdf
SpecialLifeEnrichmentCommittee,2014-07-22,"DRAFT
*Special Life Enrichment
Meeting Minutes
July 22, 2014
Committee
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510)238-3254
TTD
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY
COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN
THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR,
OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
City Clerk and Clerk of the Council
City of Oakland
Page 3
Printed on 9/11/14",3,SpecialLifeEnrichmentCommittee/2014-07-22.pdf