body,date,text,page,path
FinanceAndManagementCommittee,2008-10-28,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
1852 2002
Meeting Minutes
Oakland, California 94612
OAKLAND
LaTonda Simmons, City Clerk
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
Tuesday, October 28, 2008
2:00 PM
Hearing Room One - 1st Floor
Roll Call / Call to Order
Councilmember Excused: 1 - Member Brunner
Councilmember Present: 3 - Member De La Fuente, Chair Quan and Member
Nadel
The Oakland City Council Finance and Management Committee convened at
2:10 PM with Councilmember Jean Quan presiding as Chairperson.
1
Approval of the Draft Minutes from the Committee Meeting held on October 14, 2008
A motion was made by Member De La Fuente, seconded by Member
Nadel, to *Approve the Minutes. The motion carried by the following vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
2
Determination of Schedule of Outstanding Committee Items
A motion was made by Member De La Fuente, seconded by Member
Nadel, to *Approve as Submitted. The motion carried by the following
vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
FMC Pending 10-28
View Report.pdf
City of Oakland
Page 1
Printed on 11/19/08",1,FinanceAndManagementCommittee/2008-10-28.pdf
FinanceAndManagementCommittee,2008-10-28,"*Finance & Management
Meeting Minutes
October 28, 2008
Committee
3
Subject:
Travel Expenditures
From:
The Budget Office
Recommendation:Actior On A Report On City-Funded Travel Expenditures Incurred During
Fiscal Year 2007-2008 And Adopt A Resolution Establishing A Moratorium On Travel Setting
Forth Policies For The Approval Of Travel Expenditures By City Departments And Agencies
07-1481
A motion was made by Member De La Fuente, seconded by Chair Quan,
that this matter be * Approve as Amended the Recommendation of Staff,
and Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on November 3, 2008 as a Non-Consent
item. The motion carried by the following vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
The Committee approved recommendations and amended the Resolution to
include the following as the last Further Resolved: That City departments and
agencies may submit to the City Council Administrator requests to approve
travel expenditures for City employees (other than federal or state mandatory
training, grant funded or reimbursed travel which as resolved above must be
submitted to the City Administrator for approval) and that any such requests
must be accompanied by a report explaining the purpose of the travel and the
reasons for the request and a draft resolution; and be it The Committee also
directed that the following be added to the City's travel policy: 1. Use the
CONUS per diem rates for hotels. City to reimburse the employee, either for
costs based on the CONUS per diem rate, or for the actual costs incurred,
which ever is less.; 2. Same limits on all meal reimbursement amounts,
regardless of whether they are supported by itemized receipts or not. City to
reimburse all meal costs at the current maximum per diem meal rates ($11.00
for breakfast, $16.00 for lunch, and $29.00 for dinner ($56/day). Exception no
longer allowed for meal costs above the per diem rates if they are supported by
itemized receipts; 3. Policy prohibiting premium rental car options and fuel
service fees. If a rental car is approved, no reimbursement allowed for
premium car costs. Travelers to re-fuel prior to returning the car, if additional
charges will apply for refueling afterward; 4. Travelers to provide written
justification, prior to reimbursement, when exceeding the estimated travel costs
noted on the Travel Authorization Form; 5. Language on the Travel
Authorization Form that requests signatories to verify that all expenses will be
incurred for the purpose of City business; 6. Consequences for violating the
travel policy. The misuse of public resources or falsifying expense reports in
violation of the travel policy may result in a) loss of reimbursement privileges;
b) a demand for restitution to the City; 7. Travelers to clearly disclose, itemize,
and account for group expenses; 8. For out-of-state travel, no more than three
(3) employees per department may travel to the same destination for the same
purpose without prior approval by the City Administrator. Staff was also
directed to develop a definition of ""City Business"" and to include that definition
in the travel policy.
City of Oakland
Page 2
Printed on 11/19/08",2,FinanceAndManagementCommittee/2008-10-28.pdf
FinanceAndManagementCommittee,2008-10-28,"*Finance & Management
Meeting Minutes
October 28, 2008
Committee
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
81648 CMS.pdf
4
Subject:
Film Industry In Oakland
From:
Councilmember Pat Kernighan
Recommendation: Adopt An Ordinance Amending Ordinance No. 12880 C.M.S. (Master Fee
Schedule Adopted For Fiscal Year 2008-2009), To Add A Section For A Film Parking Permit
Fee Of $12.50 Per Day (Monday-Saturday) For Metered Parking And $2.95 Per Day
(Monday-Sunday) For Non-Metered Parking And Sunday And Holidays Metered Parking
07-1561
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be *Approve the Recommendation of Staff, and
Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on November 3, 2008 as a Non-Consent
item. The motion carried by the following vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
The Committee directed staff to submit a supplemental report providing an
estimate of what lowering the parking fees will cost the city in terms of revenue
as well as an analysis of what Oakland would gain by lowering the parking
fees. Staff was also directed to report back in 18 months on whether or not this
temporary reduction has worked and to develop a tracking mechanism for the
fees and the costs.
The following individuals spoke on this item:
- Tim Rahahan
- Lance Hoffman
- John Behrens
- Jim Baldwin
- Kathryn Howell
- Paul Martin
- Sean House
- Erika Ranahan
- Richard Putz
- Alex Kirkpatrick
- John Sabin
- Scott Peterson
- Sanjiv Handa
View Report.pdf
View Supplemental Report.pdf
View Supplemental Report.pdf
City of Oakland
Page 3
Printed on 11/19/08",3,FinanceAndManagementCommittee/2008-10-28.pdf
FinanceAndManagementCommittee,2008-10-28,"*Finance & Management
Meeting Minutes
October 28, 2008
Committee
5
Subject:
Amendments to the Sunshine Ordinance
From:
Offices of the City Clerk, City Administrator, City Attorney, City Auditor, & Public
Ethics Commission
Recommendation: Adopt An Ordinance Amending Chapter 2.20 Of The Oakland Municipal
Code (AKA ""The Oakland Sunshine Ordinance"") And Ordinance No. 11370 For The Purpose
Of1) Incorporating Amended Provisions Of the ""City-Wide Records Management Ordinance""
Into The Sunshine Ordinance, And 2) Revising The Current Definition Of ""Meeting"" To
Achieve Consistency With Amendments To The Ralph M. Brown Act
07-1695
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be *Approve as Amended the Recommendation of
Staff, and Forward to the Concurrent Meeting of the Oakland
Redevelopment Agency / City Council, due back on November 3, 2008 as a
Non-Consent item. The motion carried by the following vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
The Committee made the following motion: That the office of the City Clerk
work with the Records Management Committee to develop a records
management program. The Records Management Committee will be chaired by
the office of the City Clerk, with a representative from each city agency, each
city agency is required to particpate in the process, the office of the City
Administrator, office of the City Attorney, office of the City Auditor, office of
Information Technology and office of the City Council. The City Clerk will
bring the records management program to the Public Ethics Commission for a
public hearing and return to the Finance and Management Committee in April
of 2009 with a records management program and implementing the ordinance.
Staff was also directed to bring back as a separate piece of legislation
incorporation of the Brown Act updates into the city's Sunshine Ordinance.
The following individuals spoke on this item:
- Helen Hutchison
- Barbara Newcombe
- Gary Sirbu
- Sanjv Handa
View Report.pdf
View Supplemental Report.pdf
City of Oakland
Page 4
Printed on 11/19/08",4,FinanceAndManagementCommittee/2008-10-28.pdf
FinanceAndManagementCommittee,2008-10-28,"*Finance & Management
Meeting Minutes
October 28, 2008
Committee
6
Subject:
Hartford Life, Inc. - Agreement
From:
Finance and Management Agency
Recommendation: Adopt A Resolution Authorizing The Deferred Compensation Committee
To Execute An Agreement On Behalf Of The City Of Oakland With The Hartford Life, Inc., To
Provide Recordkeeping, Administration, Investment, And Related Services For The City's
Deferred Compensation Plan; On The December 9, 2008 City Council Agenda
Original Report Heard At October 28, 2008 Finance & Management Committee And Was
Pulled From November 3, 2008 Council Agenda To Confirm The Financial Position Of
Hartford Life, Inc. Staff Recommendation To Remain The Same.
07-1713
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be *Approve as Amended the Recommendation of
Staff, and Forward to the Concurrent Meeting of the Oakland
Redevelopment Agency / City Council, due back on November 3, 2008 as
a
Consent Calendar item. The motion carried by the following vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
7
Subject:
Prompt Payment Policy Status Report
From:
Contracting and Purchasing
Recommendation: Receive An Informational Report On The Status Of The Prompt Payment
Policy
07-1714
A motion was made by Member De La Fuente, seconded by Member
Nadel, that this matter be *Received and Filed. The motion carried by the
following vote:
Votes: Councilmember Excused: Member Brunner
Councilmember Aye: Member De La Fuente, Chair Quan and Member Nadel
The following individual spoke on this item:
- Sanjiv Handa
View Report.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
The following individual spoke under Open Forum:
- Sanjiv Handa
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Finance and Management Committee adjourned the meeting at
4:08 PM
City of Oakland
Page 5
Printed on 11/19/08",5,FinanceAndManagementCommittee/2008-10-28.pdf
FinanceAndManagementCommittee,2008-10-28,"*Finance & Management
Meeting Minutes
October 28, 2008
Committee
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510) 839-6451
TDD
City Clerk and Clerk of the Council
City of Oakland
Page 6
Printed on 11/19/08",6,FinanceAndManagementCommittee/2008-10-28.pdf
LifeEnrichmentCommittee,2008-10-28,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
1852 2002
Meeting Minutes
Oakland, California 94612
OAKLAND
LaTonda Simmons, City Clerk
*Life Enrichment Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, October 28, 2008
6:00 PM
Hearing Room One - 1st Floor
Roll Call / Call to Order
Councilmember Present: 4 - Member Kernighan, Member Quan, Member
Brooks and Chair Chang
The Oakland City Council Life Enrichment Committee convened at 6:05 PM
with Councilmember Chang presiding as Chairperson.
1
Approval of the Draft Minutes from the Committee Meeting held on October 14, 2008
A motion was made by Member Quan, seconded by Member Kernighan, to
* Approve the Minutes. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Quan, Member Brooks and
Chair Chang
2
Determination of Schedule of Outstanding Committee Items
A motion was made by Member Kernighan, seconded by Member Quan, to
* Approve as Submitted. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Quan, Member Brooks and
Chair Chang
LEC Pending 10-28
View Report.pdf
City of Oakland
Page 1
Printed on 11/19/08",1,LifeEnrichmentCommittee/2008-10-28.pdf
LifeEnrichmentCommittee,2008-10-28,"*Life Enrichment Committee
Meeting Minutes
October 28, 2008
3
Subject:
Cityspan Technologies Agreement Amendment
From:
Department of Human Services
Recommendation: Adopt A Resolution Authorizing The City Administrator To Execute An
Amendment To The Agreement Between The City Of Oakland And Cityspan Technologies To
Develop A Web-Based Grant Application And Contract Management System For The Oakland
Fund For Children And Youth For Ninety Thousand Dollars ($90,000) For A Total Contract
Amount Of One Hundred Thirty-Six Thousand Three Hundred And Fifty Dollars ($136,350) For
The Period Of July 1, 2008 To June 30, 2009
07-1666
A motion was made by Member Kernighan, seconded by Member Brooks,
that this matter be *Approve the Recommendation of Staff, and Forward
to the Concurrent Meeting of the Oakland Redevelopment Agency/ City
Council, due back on November 3, 2008 as a Non-Consent item. The
motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Quan, Member Brooks and
Chair Chang
The Committee approved recommendations and amended the Resolution to
include a guarantee/commitment of the ongoing pricing (10 years if possible).
Staff was also directed to prepare a supplemental report including: 1) The
background information on Cityspan and their involvement with other
agencies; and 2) the breakdown of the costs.
View Report.pdf
View Supplemental Report.pdf
81650 CMS.pdf
4
Subject:
Oakland Fund For Children And Youth - Final Evaluation
From:
Department of Human Services
Recommendation: Adopt A Resolution Adopting The Oakland Fund For Children And Youth
Final Evaluation Report For Fiscal Year 2007-2008
07-1667
A motion was made by Member Quan, seconded by Member Kernighan,
that this matter be *Approve the Recommendation of Staff, and Forward
to the Concurrent Meeting of the Oakland Redevelopment Agency / City
Council, due back on November 3, 2008 as a Consent Calendar item. The
motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Quan, Member Brooks and
Chair Chang
The Committee directed staff to return in the Spring with information regarding
what ""new"" data can be analyzed to provide better ways to see improvements
i.e. Does customer satisfaction match outcomes? More targeted strategies to
address the drop out rate. Determine weighted values for the measurements so
the numbers mean something. Interviews with graduates to see if participation
in the OFCY programs actually helped them stay in school.
View Report.pdf
View Supplemental Report.pdf
81643 CMS.pdf
City of Oakland
Page 2
Printed on 11/19/08",2,LifeEnrichmentCommittee/2008-10-28.pdf
LifeEnrichmentCommittee,2008-10-28,"*Life Enrichment Committee
Meeting Minutes
October 28, 2008
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
The following individual spoke under Open Forum:
- Sanjiv Handa
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Life Enrichment Committee adjourned the meeting at 7:25 PM
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
NOTE:
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours
prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in
compliance with Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510) 839-6451
TDD
City Clerk and Clerk of the Council
City of Oakland
Page 3
Printed on 11/19/08",3,LifeEnrichmentCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
1852 2002
Meeting Minutes
Oakland, California 94612
OAKLAND
LaTonda Simmons, City Clerk
*Public Safety Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California, 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, October 28, 2008
7:30 PM
Hearing Room One - 1st Floor
Roll Call / Call to Order
Councilmember Present: 4 - Member Nadel, Member Kernighan, Member Quan
and Chair Reid
The Oakland City Council Public Safety Committee convened at 7:31p.m., with
Vice Mayor Reid presiding as Chairperson.
1
Approval of the Draft Minutes from the Committee Meeting held on October 14, 2008
A motion was made by Member Nadel, seconded by Member Quan, to
* Approve the Minutes. The motion carried by the following vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
2
Determination of Schedule of Outstanding Committee Items
A motion was made by Member Kernighan, seconded by Member Nadel,
to *Approve with the following amendments. The motion carried by the
following vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
FROM THE DECEMBER 9, 2008(CHANGE TO DECEMBER 2, 2008) PUBLIC SAFETY
COMMITTEE AGENDA
#6
Subject:
Measure Y Violence Prevention Strategies
From:
Department of Human Services
Recommendation: Action On A Report And Recommendations On Measure Y Funded Violence
Prevention Strategies And The Request For Proposal Process For Fiscal Year 2009-2010; On
The November 12, 2008 Public Safety Committee Agenda
07-1734
Scheduled to *Public Safety Committee on 12/16/2008
City of Oakland
Page 1
Printed on 11/19/08",1,PublicSafetyCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"*Public Safety Committee
Meeting Minutes
October 28, 2008
#7
Subject:
2008 Urban Area Security Initiative Grant
From:
Oakland Fire Department
Recommendation: Adopt A Resolution Authorizing The City Administrator, On Behalf Of The
City Of Oakland To: 1) Enter Into A Governance Memorandum Of Understanding With The City
And County Of San Francisco, Alameda County, Santa Clara County, And The City Of San Jose,
And A Grant Administration Agreement With The City And County Of San Francisco For
Distribution Of Fiscal Year 2008 Urban Area Security Initiative (UASI) Grant Funds In An
Amount Not To Exceed Two Million Dollars ($2,000,000) To The City Of Oakland; 2) Accept,
Appropriate, And Administer Fiscal Year 2008 UASI Grant Allocations, And 3) Approve The
Preliminary Spending Plan And Waive Central Services Overhead Fees, And 4) Expend Funds In
Accordance With The Preliminary Spending Plan Without Further Council Authorization,
Including Purchases In Excess Of The City Administrator's Purchasing Authority For Equipment
On The Federally Authorized Equipment List And Services Required By The Grant, Provided
That City Bidding Requirements And Purchasing Protocols Are Followed, And Appropriate Said
Funds To The Oakland Fire Department's Office Of Emergency Services
07-1753
Scheduled to *Public Safety Committee on 12/16/2008
#8
Subject:
2007 Super Urban Area Security Initiative Grant Amendment
From:
Oakland Fire Department
Recommendation: Adopt A Resolution Amending Resolution No. 81421 C.M.S., Which
Authorized The City Administrator To: 1) Enter Into The Governance Memorandum Of
Understanding With The City Of San Jose, Santa Clara County, Alameda County, San Francisco
City And County, And A Grant Administration Agreement With The City And County Of San
Francisco For Distribution Of Fiscal Year 2007 Super Urban Area Security Initiative (SUASI)
Grant Funds In The Amount Of $2,667,062.00 To Oakland, And 2) Accept, Appropriate, And
Administer The Fiscal Year 2007 SUASI Grant Allocations, And 3) Approve The Preliminary
Spending Plan And Waive City Of Oakland Central Services Overhead Fees Of $100,769.00,
And 4) Expend Funds In Accord With The Preliminary Spending Plan Without Further Council
Authorization, Including Purchases In Excess Of The City Administrator's Purchasing Authority
For Equipment On The Federally Authorized Equipment List And Services Required By The
Grant, Provided City Bidding Requirements And Purchasing Programs/Policies Are Followed;
To Authorize The City Administrator To Accept And Appropriate Supplemental Fiscal Year
2007 SUASI Grant Funds In An Amount Not To Exceed One Hundred And Forty Thousand
Dollars ($140,000.00) And Appropriate Said Funds To The Oakland Fire Department's Office Of
Emergency Services
07-1754
Scheduled to *Public Safety Committee on 12/16/2008
City of Oakland
Page 2
Printed on 11/19/08",2,PublicSafetyCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"*Public Safety Committee
Meeting Minutes
October 28, 2008
3
Subject:
New Taxi Cab Medallions
From:
Office of the City Administrator
Recommendation: Adopt The Following Pieces Of Legislation:
1) An Ordinance Amending Ordinance No. 12880 C.M.S. (Master Fee Schedule) As Amended,
To Cover The Cost Of Installing And Maintaining Taxi Stands By Prorating This Cost Across All
Oakland Taxi Cabs; And (TITLE CHANGE)
07-0710-1
A motion was made by Member Quan, seconded by Member Kernighan,
that this matter be *Approve as Amended the Recommendation of Staff,
and Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on November 3, 2008 as a Non- Consent
item. The motion carried by the following vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
The Committee approved recommendations and amended the Resolution in
section one (1) to include the following: ""component of the vehicle permit fee to
cover the cost of installing and maintaining 30 taxi stands"". The resolution was
further amended to strike the following language in section one (1): permit fee
for bingo hall operator permits and a monthly fee for law enforcement and
public safety for bingo game operators.
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
View Report.pdf
View Supplemental Report.pdf
2) Adopt An Ordinance Amending Oakland Municipal Code Chapter 5.64 ""Taxicabs"" To A)
Specify Requirements For 24/7 Coverage Of All Areas Of The City B) Require In-Cab Posting
Of Medallion Number C) Clarify Taxi Stand Installation, Cost Calculation And Fee Charge
Process D) Remove Badge Requirement For Fleet Managers And Taxi Drivers (TITLE
CHANGE)
07-0710-1-2
A motion was made by Member Quan, seconded by Member Kernighan,
that this matter be *Approve as Amended the Recommendation of Staff,
and Forward to the Concurrent Meeting of the Oakland Redevelopment
Agency / City Council, due back on November 3, 2008 as a Non-Consent
item. The motion carried by the following vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
The Committee approved recommendations and amended the Resolution to
include the following: section four (4) 5.64.040 Fleet management permit in the
second paragraph of H. ""with the exception of the year of adoption, when the
plan will be requested upon adoption of the ordinance, As""
12895 CMS.pdf
City of Oakland
Page 3
Printed on 11/19/08",3,PublicSafetyCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"*Public Safety Committee
Meeting Minutes
October 28, 2008
4
Subject:
Crime Statistics Report
From:
Councilmember Jean Quan
Recommendation: Receive An Informational Report And Presentation From The Oakland Police
Department With Oakland Specific Findings From The Crime In The United States, 2007 U.S.
Department Of Justice Uniform Crime Statistics Report (UCR), With A Specific Focus On
Domestic Violence Reporting, Obstructing/Resisting Police And Emergency Personnel And The
Overall Effect On Oakland's Reported Violent Crime Rate
07-1706
A motion was made by Member Quan, seconded by Member Nadel, that
this matter be *Received and Filed. The motion carried by the following
vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
View Report.pdt
5
-Subject:
Permitted Binge Operations Annual Hall Fees
From:
Office of the City Administrator
Recommendation: Adopt The Following Pieces Of Legislation:
1) An Ordinance Amending Oakland Municipal Code Chapter 5.10, ""Bingo"" To: 1) Require A
Bingo Hall Permit When The Bingo Hall Operator Is A Separate Entity From The Bingo Game
Operator, 2) Specify Application Requirements For Bingo Halls, 3) Prohibit Binge Hall
Operators From Charging Binge Game Operators More Than Fair Market Value For The
Facilities, Goods And Services Provided By The Halls, 4) Prohibit Bingo Hall Operators From
Transactions With Bingo Game Operators When Specified Familial And/Or Business
Relationships Exist Between The Two Entities, 5) Subject Bingo Hall Operators To Audit Of
Their Oakland Bingo Activities, 6) Specify That The Annual Bingo Hall Permit Fee, Audit Fee,
And Police Services Fee Are Established By The Master Fee Schedule, 7) Establish That The
Bingo Game Operators Fee For Law Enforcement And Public Safety Costs Is Established By
The Master Fee Schedule, 8) Require That Most Profits Or Proceeds Be Donated To Oakland
Charitable Causes Annually, 9) Require Bingo Game Permittees To Conduct Traditional Called
Bingo Every Day That Electronic Bingo Is Available, 10) Prohibit Use Of Illegal Bingo
Machines, 11) Provide For Administrative Penalty For Violations, 12) Prohibit Door Prize Bingo-
Games, 13) Add Criteria For Denial, Suspension, Revocation, Or Conditional Approval Of
Permits, And 14) Increase The Maximum Game Pay Out From $250 To $500 (TITLE
CHANGE); And
07 1233
THIS ITEM WAS WITHDRAWN PURSUANT TO RULE 28 OF THE
COUNCIL'S RULES OF PROCEDURE RESOLUTION NUMBER 79006
C.M.S.
View Report.pdf
View Supplemental Report.pdf
View Report.pdf
City of Oakland
Page 4
Printed on 11/19/08",4,PublicSafetyCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"*Public Safety Committee
Meeting Minutes
October 28, 2008
2) An Ordinance Amending Ordinance Number 12809 C.M.S. (Master Fee Schedule), As
Amended, To Move The Annual Bingo Hall Fee From Chapter 5.10 To The Master Fee
Schedule, To Establish A Monthly Fee For Bingo Game Operators To Offset The City's Costs Of
Law Enforcement And Public Safety, And To Include In The Annual Bingo Hall Permit Fee That
Portion Of Law Enforcement And Public Safety Costs Attributable To Bingo Halls
07 1233 1
THIS ITEM WAS WITHDRAWN PURSUANT TO RULE 28 OF THE
COUNCIL'S RULES OF PROCEDURE RESOLUTION NUMBER 79006
C.M.S.
-Subject:
Additional Fees For Administrative Costs Related To Bingo Ordinance
From:
Office Of The City Auditor
Recommendation: Recieve An Informational Report From The Office of the City Auditor
Requesting A Legal Analysis On Additional Fees For Administrative Costs Related To Bingo
Ordinance
07 1233 2
THIS ITEM WAS WITHDRAWN PURSUANT TO RULE 28 OF THE
COUNCIL'S RULES OF PROCEDURE RESOLUTION NUMBER 79006
C.M.S.
Subject:
Use Of Bingo Profits For Charitable Purposes In The City Of Oakland
From:
Office Of The City Attorney
Recommendation: Receive A Legal Opinion From The Office Of The City Attorney On The Use
Of Bingo Profits For Charitable Purposes Within The City Of Oakland
07 1233 3
THIS ITEM WAS WITHDRAWN PURSUANT TO RULE 28 OF THE
COUNCIL'S RULES OF PROCEDURE RESOLUTION NUMBER 79006
C.M.S.
City of Oakland
Page 5
Printed on 11/19/08",5,PublicSafetyCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"*Public Safety Committee
Meeting Minutes
October 28, 2008
6
Subject:
Status Of Installation Of In-Car Video Cameras
From:
Council President Ignacio De La Fuente
Recommendation: Action On A Joint Status Report From The Department Of Information
Technology And The Oakland Police Department On The Status Of The Installation And
Utilization Of In-Car Video Management Systems (ICVMS) In Police Vehicles
07-1608
A motion was made by Member Nadel, seconded by Member Kernighan,
that this matter be *Received and Forwarded to the Concurrent Meeting of
the Oakland Redevelopment Agency / City Council, due back on November
3, 2008 as a Non-Consent item. The motion carried by the following vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
View Report.pdf
7
Subject:
Status Of Installing Global Positioning Systems (GPS)
From:
Council President Ignacio De La Fuente
Recommendation: Action On A Report From The Department Of Information Technology And
The Oakland Police Department On The Status Of Installing GPS In Police Vehicles And/Or
Police Radios In The City Of Oakland
07-1609
A motion was made by Member Quan, seconded by Member Kernighan,
that this matter be *Received and Forwarded to the Concurrent Meeting of
the Oakland Redevelopment Agency / City Council, due back on November
3, 2008 as a Non-Consent item. The motion carried by the following vote:
Votes: Councilmember Aye: Member Nadel, Member Kernighan, Member Quan and
Chair Reid
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
View Report.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
The following individual(s) spoke under Open Forum:
- Sanjiv Handa
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Public Safety Committee adjourned the meeting at 8:52 p.m.
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
City of Oakland
Page 6
Printed on 11/19/08",6,PublicSafetyCommittee/2008-10-28.pdf
PublicSafetyCommittee,2008-10-28,"*Public Safety Committee
Meeting Minutes
October 28, 2008
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours
prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in
compliance with Oakland's policy for people with environmental illness or multiple chemical
sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510)238-2386
Telecommunications Display Device: (510) 839-6451
TDD
THE HANGING OF BANNERS, POSTERS, SIGNS, OR ANY MATERIAL ON OR OVER
THE GALLERY BANNISTERS IS STRICTLY PROHIBITED IN ORDER TO ENSURE THE
SAFETY OF THOSE ATTENDING MEETINGS.
City Clerk and Clerk of the Council
City of Oakland
Page 7
Printed on 11/19/08",7,PublicSafetyCommittee/2008-10-28.pdf
PublicWorksCommittee,2008-10-28,"City of Oakland
Office of the City Clerk
Oakland City Hall
1 Frank H. Ogawa Plaza
1852 2002
Meeting Minutes
Oakland, California 94612
OAKLAND
LaTonda Simmons, City Clerk
*Public Works Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612
City of Oakland Website: http://www.oaklandnet.com
Tuesday, October 28, 2008
12:30 PM
Hearing Room One - 1st Floor
Roll Call / Call to Order
Councilmember Present: 4 - Member Kernighan, Member Brooks, Chair Nadel
and Member Chang
The Oakland City Council Public Works Committee convened at 12:35 p.m.,
with Councilmember Nadel presiding as Chairperson.
1
Approval of the Draft Minutes from the Committee Meeting held on October 14, 2008
A motion was made by Member Chang, seconded by Member Kernighan,
to *Approve the Minutes. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
2
Determination of Schedule of Outstanding Committee Items
A motion was made by Member Chang, seconded by Member Kernighan,
to *Approve as Submitted. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
City of Oakland
Page 1
Printed on 11/19/08",1,PublicWorksCommittee/2008-10-28.pdf
PublicWorksCommittee,2008-10-28,"*Public Works Committee
Meeting Minutes
October 28, 2008
3
Subject:
Local Employment And Apprenticeship Program Analysis
From:
Contracting and Purchasing
Recommendation: Receive An Informational Report On The Status Of Compliance Analysis
Performed On Construction Projects Closed During Fiscal Year 2003-2004 And Fiscal Year
2004-2005 Without Benefit Of Local Employment Program (LEP) And 15% Oakland
Apprenticeship Program Compliance Analysis And A Proposed Ordinance Adding Chapter
2.05, Section 2.05.010-110 To The Oakland Municipal Code And Entitled The ""Oakland
Contractor Debarment Program""; And (TITLE CHANGE)
07-1210
A motion was made by Member Kernighan, seconded by Member Brooks,
that this matter be Continued to the *Public Works Committee, due back
on November 12, 2008. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
The Committee directed that the report come back as an Action item with policy
recommendations to improve the Local Employment Program and feedback
regarding whether or not the proposal is working and if we are in a better place
with compliance.
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
View Report.pdf
View Supplemental Report.pdf
View Report.pdf
1) An Ordinance Amending Title 2 Of The Oakland Municipal Code To Add Chapter 2.12 -
Article I, Contractor Debarment
07-1210-1
A motion was made by Member Kernighan, seconded by Member Brooks,
that this matter be Continued to the *Public Works Committee, due back
on November 12, 2008. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
The Committee directed staff to provide the following information: 1) A
definition section at the end of the Ordinance for terms that need further
clarification like ""material violation"" 2) The rational for the right to object to
the appointed Hearing Officer; and 3) The dollar values associated with the
Federal judges involvement with Debarments. Staff was also directed to: 1)
Send out a general notice to internal and external stakeholders including the
full text of the Debarment Ordinance for a 30 day comment period; and 2)
Change the time period from 120 days to 30 days in the Ordinance.
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
City of Oakland
Page 2
Printed on 11/19/08",2,PublicWorksCommittee/2008-10-28.pdf
PublicWorksCommittee,2008-10-28,"*Public Works Committee
Meeting Minutes
October 28, 2008
4
Subject:
Project Delivery Unit Report
From:
Community and Economic Development Agency
Recommendation: Receive An Informational Report On The Functions And Processes Of The
Project Delivery Division Of The Design And Construction Services Department
07-1495
A motion was made by Member Brooks, seconded by Member Kernighan,
that this matter be Continued to the *Public Works Committee, due back
on November 12, 2008. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
View Report.pdf
View Report.pdf
5
Subject:
Approval Of Parking Zone Changes
From:
Community And Economic Development Agency
Recommendation: Adopt A Resolution Approving ""No Parking Anytime"" Zones, Establishing
Two-Hour Parking Zones Removing Four-Hour Parking Zones As Follows: 1) The
Establishment Of ""No Parking Anytime"" Zones On 32nd Street Between San Pablo Avenue
And Filbert Street, On Filbert Street Between San Pablo Avenue And 32nd Street, And On San
Pablo Avenue Between Filbert Street And 32nd Street; 2) The Establishment Of A Two-Hour
Parking Zone On The North Side Of 2nd Street, 165 Feet West Of Jackson Street; And 3) The
Removal Of A Four-Hour Parking Zone On 57th Avenue Between Brann Street And
MacArthur Boulevard
07-1678
A motion was made by Member Kernighan, seconded by Member Chang,
that this matter be *Approve the Recommendation of Staff, and Forward
to the Concurrent Meeting of the Oakland Redevelopment Agency/City
Council, due back on November 3, 2008 as a Consent Calendar. The
motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
View Report.pdf
81639 CMS.pdf
City of Oakland
Page 3
Printed on 11/19/08",3,PublicWorksCommittee/2008-10-28.pdf
PublicWorksCommittee,2008-10-28,"Euclid Avenue
07-1679
A motion was made by Member Kernighan, seconded by Member Chang,
that this matter be *Approve the Recommendation of Staff, and Forward
to the Concurrent Meeting of the Oakland Redevelopment Agency/City
Council, due back on November 3, 2008 as a Consent Calendar item. The
motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
View Report.pdf
81640 CMS.pdf
7
Subject:
Community Choice Aggregation
From:
Public Works Agency
Recommendation: Adopt A Resolution Receiving The East Bay Cities Community Choice
Aggregation Business Plan And Directing The City Administrator To Re-Allocate Three
Hundred Ninety Thousand Dollars ($390,000.00) To Implementing The Energy And Climate
Action Plan
07-1687
A motion was made by Member Kernighan, seconded by Member Chang,
that this matter be Continued to the *Public Works Committee, due back
on December 16, 2008. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
The Committee continued this item to the December 16, 2008 Public Works
Committee and directed that by November 7, 2008 all further questions
concerning the Business Plan from the Councilmembers will be submitted in
writing to staff. Staff was further directed to submit a Rules request on October
30, 2008 requesting an inter-council conference with the Cities of Berkeley and
Emeryville to discuss the Community Choice Aggregation Business Plan and to
provide a status update and timeline for each City.
The following individual(s) spoke and did not indicate a position on this item:
- Sanjiv Handa
View Report.pdf
City of Oakland
Page 4
Printed on 11/19/08",4,PublicWorksCommittee/2008-10-28.pdf
PublicWorksCommittee,2008-10-28,"*Public Works Committee
Meeting Minutes
October 28, 2008
8
Subject:
Sidewalk Repair Priority Plan
From:
Community and Economic Development Agency
Recommendation: Adopt A Resolution Establishing A Five Year Prioritization Plan For The
City Of Oakland's Sidewalk Repair Program And Allocating Sidewalk Repair Funds To
Specific Categories Of Repair Each Year
07-1711
A motion was made by Member Kernighan, seconded by Member Chang,
that this matter be Continued to the *Public Works Committee, due back
on November 12, 2008. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
View Report.pdf
9
Subject:
Sidewalk Safety And Maintenance - Liability
From:
Office of the City Attorney
Recommendation: Adopt An Ordinance Of The City Of Oakland Adding Chapter 12.22 To The
Oakland Municipal Code To Establish Landowner Responsibility And Liability For Sidewalk
Safety And Maintenance
07-1731
A motion was made by Member Kernighan, seconded by Member Chang,
that this matter be Continued to the *Public Works Committee, due back
on November 12, 2008. The motion carried by the following vote:
Votes: Councilmember Aye: Member Kernighan, Member Brooks, Chair Nadel and
Member Chang
View Report.pdf
View Report.pdf
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
The following individual(s) spoke under Open Forum:
- Sanjiv Handa
Adjournment
There being no further business, and upon the motion duly made, the Oakland
City Council Public Works Committee adjourned the meeting at 2:15 p.m.
*
In the event of a quorum of the City Council participates on this Committee, the meeting is
noticed as a Special Meeting of the City Council; however no final City Council action can
be taken.
City of Oakland
Page 5
Printed on 11/19/08",5,PublicWorksCommittee/2008-10-28.pdf
PublicWorksCommittee,2008-10-28,"*Public Works Committee
Meeting Minutes
October 28, 2008
Americans With Disabilities Act
If you need special assistance to participate in Oakland City Council and Committee meetings
please contact the Office of the City Clerk. When possible, please notify the City Clerk 48
hours prior to the meeting so we can make reasonable arrangements to ensure accessibility.
Also, in compliance with Oakland's policy for people with environmental illness or multiple
chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax:
(510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Display Device: (510) 839-6451
TDD
THE HANGING OF BANNERS, POSTERS, SIGNS, OR ANY MATERIAL ON OR OVER
THE GALLERY BANNISTERS IS STRICTLY PROHIBITED IN ORDER TO ENSURE THE
SAFETY OF THOSE ATTENDING MEETINGS.
City Clerk and Clerk of the Council
City of Oakland
Page 6
Printed on 11/19/08",6,PublicWorksCommittee/2008-10-28.pdf