body,date,text,page,path FinanceAndManagementCommittee,2005-02-08,"City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza 1852 2002 Meeting Minutes Oakland, California 94612 OAKLAND LaTonda Simmons, City Clerk Grawing fit Che 150 *Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 Tuesday, February 08, 2005 2:00 PM Hearing Room One - 1st Floor 3 Subject: Quarterly Report and Improvements to Contracting Process From: City Administrator's Quarterly Budget Office Recommendation: Action on the Quarterly Report from the Budget Advisory Committee (BAC) on activities through December 31, 2004 including recommendations on certain improvements to the contracting process 05-0028 A motion was made by Member Brunner, seconded by Member De La Fuente, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and Member Nadel The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa The Committee directed staff to come back to Committee with language and procedures that reflect the following: 1) The creation of a central repository for all City contracts, including evaluations of those contracts: 2) A signed certification process for every contract so we can locate the staff most knowledgeable about the contract; 3) creation of guidelines for the awarding of sole-source contracts; 4) the statement of a contract's goal or policy objective in every contract; 5) a working definition for those contracts the Budget Advisory Commission calls ""COPOs"", starting with the definition on page 3 of Attachment B; 6) The creation of a renewal trigger system to ensure that any contracts proposed for renewal can be sufficiently reviewed; 7) Each contract shall have clear language detailing the frequency, extent and process by which it will be audited for evaluated. stall will provide cost figures for such audition or evaluation; 8) The cost of mandatory contract management training for all appropriate City Staff. Cmt Rpt Item 3 2-08-05.pdf City Clerk and Clerk of the Council City of Oakland Page 1 Printed on 10/13/08",1,FinanceAndManagementCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"Meeting Minutes City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 LaTonda Simmons, Interim City Clerk *Life Enrichment Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, February 08, 2005 6:00 PM Hearing Room One - 1st Floor The Oakland City Council Life Enrichment Committee convened at 7:04 p.m., with Councilmember Chang presiding as Chairperson. Roll Call / Call to Order Councilmember Present: 3 - Member Quan, Member Brooks and Chair Chang 1 Approval of the Draft Minutes from the Committee Meeting held on January 25, 2005 A motion was made by Member Brooks, seconded by Member Quan, to * Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang 2 Determination of Schedule of Outstanding Committee Items *Approve as Submitted",1,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"The Committee directed staff to schedule thru Rules the next Education Partnership Committee Meeting and include the list of committee pending items for the next proposed meeting. Additionally, the Committee requested the scheduling of a discussion item related to the Operation of libraries in collaboration with Oakland schools. (LEC Item 2 2-08-05) Cmte Item 2 2-08-05.pdf 3 Subject: Park Capital Improvement Projects From: Public Works Agency Recommendation: Action on a Status report on the development of a strategic plan and a prioritization list for City of Oakland Parks Capital Improvement Projects based on adopted",2,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"open space, conservation, and recreation (OSCAR) goals and request Council to provide directions on the proposed recommendations (04-0824) A motion was made by Member Brooks, seconded by Member Quan, that this matter be *Received and Forwarded to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 15, 2005 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang The following individual(s) spoke and did not indicate a position on this item: - Amanda Brown-Stevens - Sanjiv Handa",3,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"The Committee directed staff to proceed with alternative #3 and look into a partnership with the Parks Coalition to begin the groundwork to secure USA grant funding supporting this alternative with return to the February 15, 2005 City Council meeting. View Report.pdf 4 Subject: State of California Proposition 14 Funds",4,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"From: Oakland Public Library Recommendation: Adopt a Resolution authorizing the City Administrator to 1) accept and appropriate an additional $13,345 from the State of California Proposition 14 Funds for a total grant amount of $6,513,345; and 2) to amend the professional services agreement with Group 4 Architecture Research and Planning, Inc. to provide full design and engineering services for the",5,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"new 81st Avenue Community Library in the amount of $1,600,000, and to complete the Master Facilities Plan to include development strategies for the Main Public Library and for continued Community Outreach Services in the amount of $225,000, for a total amended contract amount not to exceed $2,325,000 (05-0036) A motion was made by Member Quan, seconded by Chair Chang, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment",6,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"Agency / City Council, due back on February 15, 2005 as a Non-consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa The Committee bifurcated the recommendation and approved the acceptance of the California Proposition 14 Grant (3 AYES) and approved the extension of the contract 2 AYES, 1 ABSTAIN - BROOKS View Report.pdf, View Supplemental Report.pdf,",7,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"79071 CMS.pdf S-4.1 Subject: State of California Proposition 14 Funds - Auditor's Report From: Office of The City Auditor Recommendation: Receive a Report on a Resolution authorizing the City Administrator to 1) accept and appropriate an additional $13,345 from the state of California Proposition 14 Funds for a total grant acceptance amount of $6,513,345; and 2) To amend the professional services",8,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"agreement with Group 4 Architecture Research and Planning, Inc. to provide full design and engineering services for the new 81st Avenue Community Library in the amount of $1,600,000, and to complete the Master Facilities Plan to include development strategies for the Main Public Library and for continued community outreach services in the amount of $225,000, for a total amended contract amount not to exceed $2,325,000 (05-0036ca) A motion was made by Member Quan, seconded by Chair Chang, that this matter be *Received and Filed. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang Cmte Rpt S-4.1 2-08-05.pdf 5",9,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"Subject: Measure DD - Clean Water and Safe Parks From: Community and Economic Development Agency Recommendation: Adopt the following pieces of legislation: 1) Adopt a Resolution authorizing revisions to the appropriation of seventy million five hundred seventy nine thousand dollars ($70,579,000) during Fiscal Year 2003 - 2004 in Oakland Trust for Clean Water and Safe Parks (Measure DD) Series A general obligation bonds (04-0840) A motion was made by Member Brooks, seconded by Member Quan, that",10,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 15, 2005 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa",11,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"- Justin Horner - Richard Austin - Ken Katz",12,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,- Anne Woodell,13,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"The following individuals spoke in favor of this item: - Corona Rivera - Barbara T. Newcombe",14,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"- Brian Roberts - Chris Patillo - C.J. Hirshfield",15,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"- Pamela Drake - Jim Ratliff View Report.pdf, View Supplemental Report.pdf, View Supplemental Report.pdf, View Supplemental Report.pdf,",16,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"79084 CMS.pdf 2) Adopt a Resolution authorizing application of up to ten million dollars ($10,000,000) in California Coastal Conservancy Funds for the Lake Merritt 12th Street Improvement Project ($9,000,000) and water quality technologies at Lake Merritt ($1,000,000) (04-0840-2) A motion was made by Member Brooks, seconded by Member Quan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 15, 2005 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang The committee directed staff to amend the Resolution to delete the word ""execute"" from section 5 of the Resolved and require the City Administrator to return to Council for acceptance and appropriation of this grant. View Report.pdf,",17,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"View Supplemental Report.pdf, View Supplemental Report.pdf, View Supplemental Report.pdf, 79085 CMS.pdf 3) Adopt a resolution authorizing the City Administrator to negotiate and execute an amendment to a professional services contract with The Friends of Oakland Parks and Recreation for administrative support services associated with the Measure DD Community coalition in an amount not to exceed $23,752, for a total contract amount not to exceed $39,751 (04-0840-3) A motion was made by Member Brooks, seconded by Member Quan, that this matter be *Approve the Recommendation of Staff, and Forward to the",18,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 15, 2005 as a Non-Consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks and Chair Chang The committee directed staff to negotiate with Friends of Parks and Recreation performance deliverables for this funding. View Report.pdf, View Supplemental Report.pdf, View Supplemental Report.pdf, View Supplemental Report.pdf, 79086 CMS.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual(s) spoke and did not indicate a position on this item: - Sanjiv Handa",19,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"- Rev. Coleman G. Dunn Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Life Enrichment Committee adjourned the meeting at 7:40 p.m. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48",20,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings.",21,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"Office of the City Clerk Phone: (510)238-7370 Fax: (510)238-6699 Recorded Agenda: (510) 238-2386",22,LifeEnrichmentCommittee/2005-02-08.pdf LifeEnrichmentCommittee,2005-02-08,"Telecommunications Display Device: (510) 839-6451 (TDD) City Clerk and Clerk of the Council",23,LifeEnrichmentCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"Meeting Minutes City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 LaTonda Simmons, Interim City Clerk *Public Safety Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California, 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, February 08, 2005 7:30 PM Hearing Room One - 1st Floor The Oakland City Council Public Safety Committee convened at 7:36 P.M., with Councilmember Reid presiding as Chairperson. Roll Call / Call to Order Councilmember Present: 3 - Member Nadel, Member Quan and Chair Reid COMMITTEE MEMBERSHIP: 1 Approval of the Draft Minutes from the Committee Meeting held on January 25, 2005 A motion was made by Member Nadel, seconded by Member Quan, to * Approve the Minutes. The motion carried by the following vote: Votes: Councilmember Aye: Member Nadel, Member Quan and Chair Reid 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Nadel, seconded by Member Quan, to",1,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"* Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Aye: Member Nadel, Member Quan and Chair Reid (PSC Item 2 2-08-05) Cmte Item 2 2-08-05.pdf 3 Subject: Special Traffic Offender Program (STOP) From: Oakland Police Department Recommendation: Adopt an Ordinance amending Ordinance Number 9336 C.M.S. (Master Fee Schedule), to increase the impounded vehicle release fee, assessed by the Oakland Police Department, from one hundred seventy-five dollars ($175) to two hundred and fifty dollars ($250) (05-0052) A motion was made by Member Nadel, seconded by Member Quan, that this matter be * Approve the Recommendation of Staff, and Forward to the",2,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 15, 2005 as a Non-consent item. The motion carried by the following vote: Votes: Councilmember Aye: Member Nadel, Member Quan and Chair Reid The Committee directed staff to include in the Special Traffic Offender Program (STOP) Report information on the number of parolees, individuals on",3,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"probation, weapons confiscated and drug and DUI arrests.",4,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"The following individual(s) spoke in favor of this item: - Victoria King",5,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"- Sylvester Grisby - Audrey Grisby",6,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"- Vernita Dumas - Gloria Jeffery",7,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"- Mark Daly - Colleen Brown",8,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,- Hannah James,9,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"The following individual(s) spoke against this item: - Darnell Levingston",10,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,The following individual(s) spoke and did not indicate a position on this item:,11,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"- Sanjiv Handa View Report.pdf, 12649 CMS.pdf 4 Subject: Prostitution Task Force From: Oakland Police Department Recommendation: Receive an Information report on the ""Alameda County Minors in Prostitution Task Force Report"" and the Police Department's efforts to address the issue of minors involved in prostitution in Oakland (05-0051) Continued to *Public Safety Committee on 3/22/2005",12,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"The Committee continued discussion of this item and directed staff to return to the March 22, 2005 Public Safety Committee with a Supplemental Report including: 1) base staffing, 2) how will Measure Y Funds be used, 3) more comprehensive statistics related to the City of Oakland, 4) compare what the City of Oakland is doing vs. Alameda County to address the issues of minors",13,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"involved in prostitution. The following individual(s) spoke and did not indicate a position on this item: - Gary Thompson - Darnel Levingston",14,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"- Sanjiv Handa Cmte Rpt Item 4 2-08-05.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual(s) spoke under Open Forum: - Darnell Levingston - Sanjiv Handa Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Public Safety Committee adjourned at 8:42 P.M. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act",15,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple",16,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510)238-7370",17,PublicSafetyCommittee/2005-02-08.pdf PublicSafetyCommittee,2005-02-08,"Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 (TDD) City Clerk and Clerk of the Council",18,PublicSafetyCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"Meeting Minutes City of Oakland Office of the City Clerk Oakland City Hall 1 Frank H. Ogawa Plaza Oakland, California 94612 LaTonda Simmons, Interim City Clerk *Public Works Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com Tuesday, February 08, 2005 12:30 PM Hearing Room One - 1st Floor The Oakland City Council Public Works Committee convened at 12:32 P.M., with Councilmember Nadel presiding as Chairperson. Roll Call / Call to Order Councilmember Present: 4 - Member Quan, Member Brooks, Chair Nadel and Member Chang COMMITTEE MEMBERSHIP: 1 Approval of the Draft Minutes from the Committee Meeting held on January 25, 2005 A motion was made by Member Brooks, seconded by Member Chang, to *Approve the Minutes. The motion carried by the following vote: Votes:",1,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"Councilmember Aye: Member Quan, Member Brooks, Chair Nadel and Member Chang 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Brooks, seconded by Member Chang, to * Approve as Submitted. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks, Chair Nadel and Member Chang (PWC Item 2 2-08-05) Cmte Item 2 2-08-05.pdf 3 Subject: Donation of One Surplus GMC Fleetwood Vehicle From: Public Works Agency Recommendation: Adopt a Resolution authorizing the donation of one surplus 1990 GMC Fleetwood command post vehicle to the East Bay Regional Park District (05-0011) A motion was made by Member Brooks, seconded by Member Chang, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 15, 2005 as a Consent Calendar item. The motion",2,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks, Chair Nadel and Member Chang View Report.pdf, 79054 CMS.pdf 4 Subject: Underground Utility Districts From: Public Works Agency Recommendation: Receive an Informational Report on the policy and procedure for establishment and implementation of Underground Utility Districts (04-0844) A motion was made by Member Brooks, seconded by Member Chang, that this matter be Continued to the *Public Works Committee, due back on March 8, 2005. The motion carried by the following vote: Votes: Councilmember Aye: Member Quan, Member Brooks, Chair Nadel and Member Chang The Committee directed staff to return to the March 8, 2005 Public Works",3,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"Committee meeting with a Supplemental Report including: 1) a list of the 200 completed underground projects identifying those that used California Public Utilities Commission (CPUC) Rule 20A Funds separated by Council districts, 2) clarification on which proposed projects meet the (CPUC) Rules and a list of those projects that did not meet the criteria, 3) a list of the preliminary scope of all projects and 4) how projects rate on priority list with respect to: safety, low",4,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"income communities and benefits of undergrounding in commercial areas View Report.pdf Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Public Works Committee adjourned at 1:17 P.M. * In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings",5,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings.",6,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"Office of the City Clerk Phone: (510)238-7370 Fax: (510)238-6699",7,PublicWorksCommittee/2005-02-08.pdf PublicWorksCommittee,2005-02-08,"Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 839-6451 (TDD) City Clerk and Clerk of the Council",8,PublicWorksCommittee/2005-02-08.pdf