body,date,text,page,path FinanceAndManagementCommittee,2004-01-27,"Office of the City Clerk City of Oakland Oakland City Hall 1 Frank H. Ogawa Plaza Online Meeting Minutes - Final Oakland, California 94612 Ceda Floyd, City Clerk *Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com 2:30 PM Hearing Room One 1st Floor Tuesday, January 27, 2004 The Oakland City Council Finance and Management Committee convened at 2:32 p.m. with Councilmember Wan presiding as Chairperson. A LACK OF A QUORUM WAS NOTED. THE DECISION WAS MADE TO PROCEED, REVIEW THE ITEMS, AND TO TAKE AN ACTION WHEN A QUORUM IS DECLARED. Roll Call Call to Order Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Councilmember Present: The Roll Call was modified to note President De La Fuente and Councilmember Brunner present at 2:36 p.m. 1 Approval of the Draft Minutes from the Committee Meeting held on January 13, 2004. The motion for Item 7, question 1 will be amended to state ...the City Manager will go to Closed Session for approval of new hire and raises 20% above subordinate staff "" A motion was made by Member De La Fuente, seconded by Member Nadel, to * Approve with the following amendments. The motion carried by the following vote: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member De La Fuente, seconded by Member Nadel, to * Approve with the following amendments. The motion carried by the following vote: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel From February 10, 2004 Subject: Hinderliter, de Llamas and Associates From: Community and Economic Development Agency and Finance and Management Agency 6 Recommendation: Adopt a Resolution authorizing the City Manager to enter into a professional services contract with Hinderliter, de Llamas and Associates for tax auditing, consulting, economic analysis and data services for an amount not to exceed $373,963 in fixed costs plus additional audit fees for an initial three-year period ending March 31, 2007, plus two optional annual extensions; and authorizing an increase in the Finance and Management Agency's baseline budget by $137,800 in Fiscal Year 2004-2005 and $66,800 in Fiscal Year 2005- 2006, increasing business tax revenue expectations for Fiscal Year 2004-2005 and Fiscal Year 2005-2006, and using a portion of such increase in revenues to pay for the business tax service component included in the contract",1,FinanceAndManagementCommittee/2004-01-27.pdf FinanceAndManagementCommittee,2004-01-27,"Attachments: 0074.pdf *Rescheduled to the *Finance & Management Committee Attachments: Item 2 SUPP 1-27-04.pd Subject: Oakland Municipal Code Chapter 2.04 From: Finance and Management Agency 3 Recommendation: Adopt an Ordinance amending Ordinance No. 7937 C.M.S., adopted February 6, 1969, and amendments thereto, codified at Oakland Municipal Code Title 2, Chapter 2.04, Purchasing System, Article I, Bidding, Contracting and Purchasing, to increase the City Manager's contract approval limits, revise City Council approval limits accordingly, revise the local business preference, make necessary corrections, clarifications, delete obsolete provisions and codify current procedures Attachments: 0289.pdf, Item31-27-04.pdt No specific date Continued to the *Finance & Management Committee Subject: Oakland Municipal Code Chapter 2.04 Purchasing System 3.1 From: Office of the City Attorney Recommendation: Receive the City Attorney Opinion regarding proposed amendments to Oakland Municipal Code, Chapter 2.04, ""Purchasing System"" to authorize City Council Committee approval of contracts Attachments: Item 3.1 1-27-04.pe No specific date Continued to the *Finance & Management Committee Subject: Oakland Municipal Code Chapter 2.04 Purchasing System From: Office of the City Attorney 3.2 Recommendation: Approve a report and recommendation from the City Attorney regarding the proposed ordinance amending Ordinance No. 7937 C.M S., and amendments thereto codified at Oakland Municipal Code Chapter 2.04 ""Purchasing System"" implementing Moving Oakland Forward Team recommendations and correcting errors, deleting obsolete provisions and updating the ordinance Attachments: Item 3.21-27-04.pdt No specific date Continued to the *Finance & Management Committee Subject: Wildcat Canyon Ranch Boarding Fees From: Office of Parks and Recreation Recommendation: Adopt an Ordinance amending Ordinance No. 9336 C.M.S. (Master Fee Schedule) as amended, to increase the horse boarding fees collected at the City of Oakland stables 03-0219-2.pdf, Attachments: 21.pdf, 22 SUPP 2-3-04.pdf, Item 4 1-27-04.pdf A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on February 3, 2004. The motion carried by the following vote: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Subject: Capital Improvement Program 5 From: Office of the City Manager Recommendation: Receive an Informational Report on the Fiscal Year 2001- 2003 Capital Improvement Program as of June 30, 2003 Attachments: Item 5 1-27-04.pc Sched 0180.pdf",2,FinanceAndManagementCommittee/2004-01-27.pdf FinanceAndManagementCommittee,2004-01-27,"The Committee directed staff to include information regarding the Districts and move this report to the Mid cycle budget workshops in April or May and at that time Council will review the CIP for Fiscal Years 2001-2003 and 2003-2005. A motion was made by Member Nadel, seconded by Member De La Fuente, that this matter be *Received and Filed. The motion carried by the following vote: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Subject: Budget Advisory Committee Quarterly Report 6 From: Office of the City Manager Recommendation: Receive an Informational Quarterly Report from the Budget Advisory Committee for the second quarter of 2003 Attachments: Item 6 1-27-04.pdf, Scheduling.pdf A motion was made by Member De La Fuente, seconded by Member Nadel, that this matter be *Received and Filed. The motion carried by the following vote: Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and Member Nadel Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting at 4:08 p.m. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When NOTE: possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510) 238-7370 Fax: (510) 238-6699 Recorded Agenda (510) 238-2386 Telecommunications Display Device: (510) 839-6451",3,FinanceAndManagementCommittee/2004-01-27.pdf LifeEnrichmentCommittee,2004-01-27,"Office of the City Clerk City of Oakland Oakland City Hall 1 Frank H. Ogawa Plaza Online Meeting Minutes - Final Oakland, California 94612 Ceda Floyd, City Clerk *Life Enrichment Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com 6:00 PM Hearing Room One 1st Floor Tuesday, January 27, 2004 The Oakland City Council Life Enrichment Committee convened at 6:10 p.m., with Councilmember Brunner presiding as Chairperson. Roll Call Call to Order Chair Chang Councilmember Excused: Member Brunner, Member Quan and Member Wan Councilmember Present: 1 Approval of the Draft Minutes from the Committee Meeting held on January 13, 2004 A motion was made by Member Quan, seconded by Member Wan, to *Approve the Minutes. The motion carried by the following vote: Chair Chang Councilmember Excused: Member Brunner, Member Quan and Member Wan Councilmember Aye: 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Quan, seconded by Member Wan, to *Approve as Submitted. The motion carried by the following vote: Chair Chang Councilmember Excused: Member Brunner, Member Quan and Member Wan Councilmember Aye: Subject: Coliseum Gardens Park / Lion Creek From: Office of Parks and Recreation 3 Recommendation: Adopt an Ordinance approving the reconfiguring and reconstruction of the existing Coliseum Gardens Park and restoration of a portion of Lion Creek and authorizing the City Manager to enter into a Real Property Exchange Agreement with the Oakland Housing Authority to transfer fee title for 3.60 acres of City-owned park land in exchange for transfer of fee title for 3.60 acres of land owned by the Oakland Housing Authority, for the purpose of reconfiguring Coliseum Gardens Park and restoring a portion of Lion Creek in support of the Coliseum/Oakland Airport BART Station Area Concept Plan",1,LifeEnrichmentCommittee/2004-01-27.pdf LifeEnrichmentCommittee,2004-01-27,"0072.pdf, Attachments: 10.8CC pdf, 24 SUPP 2-3-04.pdf, 3.pdf A motion was made by Member Wan, seconded by Member Quan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on February 3, 2004. As a Non-Consent Item The motion carried by the following vote: Chair Chang Councilmember Excused: Member Brunner Councilmember No: Member Quan and Member Wan Councilmember Aye: The Committee directed staff to amend the Ordinance to include that the approval is conditioned on the requirement that Oakland Housing Authority will find funding sources for the park that will not compete with current City projects. Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual spoke under Open Forum: - Sanjiv Handa Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Life Enrichment Committee adjourned the meeting at 6:56 p.m. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When NOTE: possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510) 238-7370 Fax: (510) 238-6699 Recorded Agenda (510) 238-2386 Telecommunications Display Device: (510) 839-6451",2,LifeEnrichmentCommittee/2004-01-27.pdf PublicSafetyCommittee,2004-01-27,"Office of the City Clerk City of Oakland Oakland City Hall 1 Frank H. Ogawa Plaza Online Meeting Minutes - Final Oakland, California 94612 Ceda Floyd, City Clerk *Public Safety Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California, 94612 City of Oakland Website: http://www.oaklandnet.com 7:30 PM Hearing Room One 1st Floor Tuesday, January 27, 2004 The Oakland City Council Public Safety Committee convened at 7:32 p.m., with Councilmember Reid presiding as Chairperson. Roll Call Call to Order Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Present: 1 Approval of the Draft Minutes from the Committee Meeting held on January 13, 2004 A motion was made by Member Nadel, seconded by Member Brooks, to *Approve with the following amendments. The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Brooks, seconded by Member Quan, to *Approve with the following amendments. The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: From February 10, 2004: Subject: Delphine Allen Settlement Agreement From: Oakland Police Department Recommendation: Receive a status report from the Chief of Police, as provided for in the negotiated settlement agreement of Delphine Allen, et al, V. City of Oakland, et al, United States District Court Case No. C00-4599 (TEH), on the Police Department's implementation and compliance with terms of the settlement agreement Attachments: 04-0033.pdf *Rescheduled to the *Public Safety Committee From Pending List/No Specific Date: A report from the Chief, Oakland Police Department, on the results of the KPa Consulting Engineers report on the Police Administration Building (PAB) and on site proposals for a new PAB Scheduled to the *Public Safety Committee A report from the Chief, Oakland Police Department, regarding the policy and fiscal issues of the proposed new Police Administration Building",1,PublicSafetyCommittee/2004-01-27.pdf PublicSafetyCommittee,2004-01-27,"The Committee requested that staff consolidate the issues into one report regarding the Police Administration Building. Scheduled to the *Public Safety Committee Subject: Illegal Activities Evictions From: Councilmember Reid 3 Recommendation: A continued discussion to Adopt an Ordinance requiring rental property owners to evict tenants engaged in certain illegal activities on the premises and including off-premises drug related activities that use the premises to further the off-premises illegal drug activity and authorizing the City Attorney to accept assignment of eviction causes of action from rental property owners for evictions involving certain illegal activities by establishing Section 8. 23.100 of the Oakland Municipal Code, ""Nuisance Eviction Ordinance"" 03-0329.pdf, Attachments: 19.pdf, Item 3 1-27-04.pdf, Item 3 12-9-03.pdf The following individuals spoke on Item 3: - Steven Edrington - Karen Lind The Committee directed the City Attorney's Office to develop eviction procedures and amend the Ordinance to include a statement about where the tenant can get information regarding evictions. A motion was made by Member Nadel, seconded by Member Brooks, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on February 17, 2004. As a Non-Consent Item The motion carried by the following vote: Member Brooks Councilmember Abstained: Member Nadel, Member Quan and Chair Reid Councilmember Aye: Subject: Nuisance Eviction Ordinance 3.1 From: Office of the City Manager Recommendation: Approve Recommendations on implementation of the "" Public Nuisance Ordinance"" and the ""Nuisance Eviction Ordinance"" Attachments: 0077.pdf, 19.1.pdf, Item 3.1 1-27-04.pdf A motion was made by Member Nadel, seconded by Member Brooks, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on February 17, 2004. As a Non-Consent Item The motion carried by the following vote: Member Brooks Councilmember Abstained: Member Nadel, Member Quan and Chair Reid Councilmember Aye: Subject: Laboratory Information Management System (LIMS) From: Oakland Police Department Recommendation: Adopt a Resolution authorizing a professional services agreement with Forensic Technologies, Incorporated in the amount of two hundred eighty-two thousand two hundred three dollars($282,203) for the installation of a Laboratory Information Management System (LIMS) for the Forensic Science Laboratory of the Oakland Police Department",2,PublicSafetyCommittee/2004-01-27.pdf PublicSafetyCommittee,2004-01-27,"3.pdf, Attachments: 78327 pdf, Item 4 1-27-04.pdf, S-10.16 CC.pdf supp A motion was made by Member Nadel, seconded by Member Quan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on February 3, 2004. As a Consent Item The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: Enactment No: 78327 4.1 Subject: Laboratory Information Management System (LIMS)-Impartial Financial Analysis From: Office of the City Auditor Attachments: 3. 1.pdf. Item 4.1 1-27-04.pdf *Received and Filed Subject: Bingo Activities 5 From: Office of the City Manager Recommendation: Receive an informational report regarding Bingo activities in the City of Oakland in 2003 Attachments: Item 5 1-27-04.pdf The following individual spoke on Item 5: - Bob Casteel *Received and Filed Subject: Smoking and Tobacco Ordinances 6 From Office of the City Manager Recommendation: Receive an annual informational report from the City Manager regarding the Smoking and Tobacco Ordinances complaints in 2003 Attachments: Item 6 1-27-04.pdf The following individual spoke on Item 6: Sanjiv Handa *Received and Filed Subject: Emergency Management Board From: Oakland Fire Department Recommendation: Receive a semi-annual Informational Report on the Emergency Management Board activities for the period of July through December 2003 Attachments: Item 7 1-27-04. pdf The following individual spoke on Item 7: - Sanjiv Handa *Received and Filed Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual spoke under Open Forum: - Sanjiv Handa - Mike Petouhoff Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Public Safety Committee adjourned the meeting at 9:07 p.m. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.",3,PublicSafetyCommittee/2004-01-27.pdf PublicSafetyCommittee,2004-01-27,"Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When NOTE: possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510) 238-7370 Fax: (510) 238-6699 Recorded Agenda (510) 238-2386 Telecommunications Display Device: (510) 839-6451",4,PublicSafetyCommittee/2004-01-27.pdf PublicWorksCommittee,2004-01-27,"Office of the City Clerk City of Oakland Oakland City Hall 1 Frank H. Ogawa Plaza Online Meeting Minutes - Final Oakland, California 94612 Ceda Floyd, City Clerk *Public Works Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com 1:00 PM Hearing Room One 1st Floor Tuesday, January 27, 2004 The Oakland City Council Public Works Committee convened at 1:05 p.m., with Councilmember Nadel presiding as Chairperson. Roll Call Call to Order Member Quan, Member Brooks, Chair Nadel and Member Chang Councilmember Present: The Roll Call was modified to note Councilmember Brooks present at 1:10 p.m. 1 Approval of the Draft Minutes from the Committee Meeting held on December 9, 2003 A motion was made by Member Quan, seconded by Member Chang, to *Approve the Minutes. The motion carried by the following vote: Member Brooks Councilmember Absent: Member Quan, Chair Nadel and Member Chang Councilmember Aye: 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Chang, seconded by Member Quan, to *Approve with the following amendments. The motion carried by the following vote: Member Quan, Member Brooks, Chair Nadel and Member Chang Councilmember Aye: From February 10, 2004: Subject: Sidewalk Repair Program From: Public Works Agency Recommendation: Approve recommendations for improvements to the Sidewalk Repair Program Attachments: 0076.pdf *Rescheduled to the *Public Works Committee Councilmember Nadel requested that the following items be placed back on the Pending List as they were no longer listed, but had not been formally removed: Subject: Jack London On-Street Parking Improvements From: Public Works Agency Recommendation: Action on staff recommendations as a result of the review of the Ad-Hoc Committee proposals Scheduled to the *Public Works Committee",1,PublicWorksCommittee/2004-01-27.pdf PublicWorksCommittee,2004-01-27,"An informational progress report from the Director, Public Works Agency, regarding the Storm Drain Master Plan Study This item was placed on the Committee's Pending List/No Specific Date. Subject: Arroyo Viejo Creek Restoration Project 3 From: Public Works Agency Recommendation: Adopt a Resolution authorizing the City to accept and appropriate funds from the California Coastal Conservancy in the amount of $ 400,000 for the implementation of the Arroyo Viejo Creek Restoration Project at the Knowland Park/Oakland Zoo Site and to enter into agreements with the California Coastal Conservancy for these funds 04-0047.pdf Attachments: 31-27-04.pc 78326.pdf, S-10.13 CC.pdf supp A motion was made by Member Brooks, seconded by Member Quan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council, due back on February 3, 2004. As a Consent Item The motion carried by the following vote: Member Quan, Member Brooks, Chair Nadel and Member Chang Councilmember Aye: Enactment No: 78326 3.1 Subject: Arroyo Viejo Creek Restoration Project Impartial Financial Analysis From: Office of the City Auditor Attachments: 3.1 1-27-04.pdf *Received and Filed Subject: Temescal Pool Renovation Project, From: Public Works Agency 4 Recommendation: Adopt a Resolution authorizing the City Manager to reject all bids for the Temescal Pool Renovation Project, to informally rebid the project, and to award a construction contract to BBI Construction in the amount of six hundred forty-nine thousand six hundred seventy-two dollars ($649,672) (TITLE CHANGE)(PURSUANT TO SECTION 902-E OF THE CITY CHARTER, THIS ITEM REQUIRES A 2/3 VOTE) 0080.pdf, Attachments: 22.pdf, 4 1-27-04.pdf, S-10.14CC.pdf DUE TO THE PRESENCE OF ZACHARY WALD, SPEAKING ON BEHALF OF COUNCILMEMBER BRUNNER, A QUORUM OF THE CITY COUNCIL WAS NOTED, AND A MOTION WAS MADE AND SECONDED TO ADJOURN THE MEETING OF THE PUBLIC WORKS COMMITTEE, AND TO CONVENE AS A SPECIAL MEETING OF THE FULL COUNCIL AT 1:18 P.M. The following individual spoke in favor of Item 4: - Zachary Wald (on behalf of Councilmember Brunner) The Committee moved, seconded and carried a motion to approve the resolution as amended to require that staff return directly to Council for award of the contract, and to specify that the contract must meet the City's Contract Compliance goals. A motion was made by Member Quan, seconded by Member Brooks, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council. As a Consent Item The motion carried by the following vote: Member Quan, Member Brooks, Chair Nadel and Member Chang Councilmember Aye: 4.1 Subject: Temescal Pool Renovation Project Impartial Financial Analysis From: Office of the City Auditor",2,PublicWorksCommittee/2004-01-27.pdf PublicWorksCommittee,2004-01-27,"Attachments: 4.1 1-27-03.pdf *Received and Filed THE SPECIAL MEETING OF THE CITY COUNCIL ADJOURNED AT THIS TIME AND RECONVENED AS THE PUBLIC WORKS COMMITTEE. Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) There were no speakers under Open Forum. Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Public Works Committee adjourned the meeting at 1:25 p.m. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When NOTE: possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510) 238-7370 Fax: (510) 238-6699 Recorded Agenda (510) 238-2386 Telecommunications Display Device: (510) 839-6451",3,PublicWorksCommittee/2004-01-27.pdf