body,date,text,page,path FinanceAndManagementCommittee,2004-01-13,"Office of the City Clerk City of Oakland Oakland City Hall 1 Frank H. Ogawa Plaza Online Meeting Minutes - Final Oakland, California 94612 Ceda Floyd, City Clerk *Finance & Management Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 City of Oakland Website: http://www.oaklandnet.com 2:30 PM Hearing Room One 1st Floor Tuesday, January 13, 2004 The Oakland City Council Finance and Management Committee convened at 2:32 p.m with Councilmember Wan presiding as Chairperson. Roll Call Call to Order Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Present: 1 Approval of the Draft Minutes from the Committee Meeting held on December 9, 2003 A motion was made by Member Nadel, seconded by Member Brunner, to * Approve the Minutes. The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: 2 Determination of Schedule of Outstanding Committee Items A motion was made by Member Nadel, seconded by Member Brunner, to * Approve as Submitted. The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Attachments: Item .pdf Subject: Emergency Satellite Uplink / Downlink System 3 From: Cultural Arts & Marketing Department Recommendation: Adopt a Resolution to authorize the City Manager to appropriate and expend an amount not to exceed $600,000 toward Capital Improvement Project: Emergency Satellite Uplink / Downlink System Attachments: Item 3 -01.13.04.pdf Item 3 SUPP.pdf Item 9 12-9-03.pdf *Withdrawn with No New Date",1,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"4 Subject: Emergency Satellite Uplink / Downlink System - Impartial Financial Analysis From: Office of the City Auditor Attachments: Item 01.13.04.pdf, Item 9.1 12-9-03.pdt *Withdrawn with No New Date Subject: Permit, Enforcement, and Records Tracking System (PERTS) From: Community and Economic Development Agency Recommendation: Adopt the following legislation regarding the purchase and 5 installation of computer hardware and software and professional services for an integrated Permit, Enforcement, and Records Tracking System (PERTS) for a total amount not to exceed four million dollars ($4,000,000): (1) Adopt a Resolution authorizing the City Manager to negotiate and execute a contract with Municipal Software Corporation for professional services to provide, install, and license computer software for an integrated Permit, Enforcement, and Records Tracking System (PERTS) in an amount not to exceed seven hundred eighty thousand dollars ($780,000) 78310 C.M.S..pdf Attachments: Item 12 12-9-03.pdf, Item 5 5-01.13.04.pdf S-19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent Item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78310 (2) Adopt a Resolution authorizing the City Manager to negotiate and execute a contract with Xerox Global Services Corporation for professional services to provide, install, and license computer software and hardware for an integrated Permit, Enforcement, and Records Tracking System (PERTS) in an amount not to exceed two million eight hundred twenty thousand dollars ($2,820,000) 78311 C.M.S..pdf, Attachments: Item 12 12-9-03.pdf, Item 5 i-01.13.04.pdf S-19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent Item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78311",2,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"(3) Adopt a Resolution authorizing the City Manager to amend the professional services agreements with Municipal Software Corporation and Xerox Global Services Corporation for changes in scope-of-work not to exceed a combined aggregate contract amount of three million six hundred thousand dollars ( $3,600,000) 78312 C.M.S. pdf, Attachments: Item 12 12-9-03.pdf, Item 5 1-01.13.04.pdf S-19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent Item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78312 (4) Adopt a Resolution authorizing the City Manager to appropriate annual expected revenue of nine hundred ten thousand dollars ($910,000) to a new CEDA project from a new Technology Service Fee and from the increase in the collection of an existing Records Management Service Fee assessed by the Community and Economic Development Agency, and to increase the Fiscal Year 2003-2005 Expenditure Budget of the Building Services Division for the Permit, Enforcement, and Records Tracking System (PERTS) 78313 C.M.S..pdf, Attachments: Item 12 12-9-03.pdf, Item 5 - 01.13.04.pdf, S-19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non Consent Item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78313 (5) Adopt a Resolution authorizing the City Manager to appropriate three hundred thousand dollars ($300,000) to upgrade the Sun/Unix Server, and to establish a Service Level Agreement between the Information Technology Division (IT) of the Finance and Management Agency and the Community and Economic Development Agency to support the integrated Permit, Enforcement, and Records Tracking System (PERTS) 78314 C.MS..pdf, Attachments: Item 12 12-9-03.pdf, Item 5 -01.13.04.pdf S -19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent Item The motion carried by the following vote:",3,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78314 (6) Adopt an Ordinance amending Ordinance Number 12504 C.M.S. (Master Fee Schedule), as amended, to establish a new Technology Service Fee assessed by the Building Services Division of the Community and Economic Development Agency 10.12CC.pdf, Attachments: 12576.pdf, Item 12 12-9-03.pdf Item - 01.13.04.pdf, S-19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non Consent Item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 12576 (7) Adopt a Resolution authorizing the City Manager to reallocate two million six hundred ninety thousand dollars ($2,690,000) of prior year unspent technology project appropriations, as approved as part of the Fiscal Year 2001-2003 Capital Improvement Program Budget within the Community and Economic Development Agency, for the integrated Permit, Enforcement, and Records Tracking System (PERTS) 78315 C.M.S..pdf, Attachments: Item 12 12-9-03.pdf, Item 5 -01.13.04.pdf S-19.pdf A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent Item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78315 (8) Adopt a Resolution authorizing the City Manager to negotiate and execute an agreement with Xerox Global Services Corporation to provide private financing for an integrated Permit, Enforcement, and Records Tracking System (PERTS) for an amount not to exceed two million six hundred ninety thousand dollars ($2,690,000) of principal and six hundred thousand dollars ($600,000) of interest",4,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"78316 C.M.S..pdf, Attachments: Item 12 12-9-03.pdf, Item 5 -01.13.04.pdf S-19.pdf The Committee directed staff to amend all the Resolutions to add a Resolve stating: . The City will stop payment at the 5th month of contract, if interface module fails."" and the Committee also directed staff to provide a supplemental report with an analysis of where the collected 5% Technology Fees will go. A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non Consent item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78316 6 Subject: Permit, Enforcement, and Records Tracking System Impartial Financial Analysis From: Office of the City Auditor Attachments: Item 12.1 12-9-03.pdf, Item 6 - 01.13.04.pdt The following individual spoke on the following item and did not indicate a position: - Jack McGinity A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Received and Filed. The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Subject: Salary Plan Recommendations From: Office of the City Manager Recommendation: A continued discussion of a report and recommendations regarding the preliminary salary plan recommendations for executive, management and unrepresented classifications Item 4 12-9-03.pdf, Item 5 10-14-03.pdf Attachments: Item 5 SUP 10-14-03.pdf Item 7 -01.13.04.pdf, Item 8 10-28-03.pdf, S- 20.pdf, S-24 Supplemental.pdf, S-24.pdf The following individuals spoke and did not indicate a position on this item: - Sanjiv Handa The Committee approved 1) the expansion of salary range to 50%, but City Manager must bring forward for approval at Closed Session reasons for raises and new hire with salaries 20% over subordinate staff; 2) 1 increase per year from 0 to 3 or 4% above the CPI with provisions that a) If no merit increase is possible in that year the City Manager will have the flexibility to give bonuses; and b) If CPI is above 5% council will review the merit increase range at mid budget cycle; 3) retroactive merit increases for staff with completed performance evaluations and directed staff return with the numbers of completed performance evaluations and approximate dollar amount.",5,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"A motion was made by Member Brunner, seconded by Chair Wan, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Subject: Audit Services Macias, Gini & Company From: Office of the City Manager 8 Recommendation: Adopt a Resolution authorizing the City Manager to amend a contract with Macias, Gini & Company, LLP for audit services for the Fiscal Years ending June 30, 2003 and 2004 to provide additional fees of $75,000 (for a revised total not to exceed $603,065) for the audit of the Fiscal Year ending June 30, 2003 and $65,000 (for a revised total not to exceed $619,470) for the audit of the Fiscal Year ending June 30, 2004 03-0383.pdf, Attachments: 78317 C.M.S..pdf, 8.pdf, S-21.pdf A motion was made by Member Nadel, seconded by Chair Wan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Non-Consent item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner Councilmember No: Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78317 Subject: BRASS Budgeting Software 9 From: Office of the City Manager Recommendation: Adopt a Resolution authorizing the City Manager to amend, extend, and execute a contract with American Management Systems, Inc. for the 2004 calendar year for an amount not to exceed $50,000 to perform maintenance services and consultation related to the City's BRASS Budgeting Software 0366.pdf, Attachments: 10.8CC. pdf, 78294 C.M.S..pdf. 9.pdf A motion was made by Member Nadel, seconded by Member Brunner, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Consent Calendar item The motion carried by the following vote: Member De La Fuente Councilmember Excused:",6,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78294 Subject: Urban Area Security Initiative Implementation 10 From: Office of the City Manager Recommendation: Adopt a Resolution to grant the Interim City Manager the authority for funding acceptance, appropriation and spending, and to award contracts for the Fiscal Year 2003-2004 Urban Area Security Initiative Program 03-0379.pdf Attachments: 10.9CC.pdf. 10.pdf, 78295 C.M.S..pd The Committee directed staff to revise the resolution to add the following language to the end of the last Further Resolved: before the working group votes.' A motion was made by Member Brunner, seconded by Member Nadel, that this matter be *Approve as Amended the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Consent Calendar item The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Enactment No: 78295 Subject: Towing Contracts Survey 11 From: City Auditor's Office Recommendation: Receive an Informational Report on Survey of Towing Contracts in Selected Bay Area Cities Attachments: 03-0322.pdf 11.pdf The following individuals spoke and did not indicate a position on this item: Sanjiv Handa A motion was made by Member Brunner, seconded by Member Nadel, that this matter be *Received and Filed. The motion carried by the following vote: Member De La Fuente Councilmember Excused: Member Brunner, Chair Wan and Member Nadel Councilmember Aye: Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individuals spoke and did not indicate a position on this item: - Sanjiv Handa - Anne Spanier Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Finance and Management Committee adjourned the meeting at 4:06 p.m. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council however no final City Council action can be taken.",7,FinanceAndManagementCommittee/2004-01-13.pdf FinanceAndManagementCommittee,2004-01-13,"Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When NOTE: possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510) 238-7370 Fax: (510) 238-6699 Recorded Agenda (510) 238-2386 Telecommunications Display Device: (510) 839-6451",8,FinanceAndManagementCommittee/2004-01-13.pdf PublicSafetyCommittee,2004-01-13,"Office of the City Clerk City of Oakland Oakland City Hall 1 Frank H. Ogawa Plaza Online Meeting Minutes - Final Oakland, California 94612 Ceda Floyd, City Clerk *Public Safety Committee Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California, 94612 City of Oakland Website: http://www.oaklandnet.com 7:30 PM Hearing Room One 1st Floor Tuesday, January 13, 2004 The Oakland City Council Public Safety Committee convened at 7:31 p.m., with Councilmember Reid presiding as Chairperson. Roll Call Call to Order Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Present: The Roll Call was modified to reflect Councilmember Brooks present at 7:34 p.m. 1 Approval of the Draft Minutes from the Committee Meeting held on December 9, 2003 A motion was made to *Approve the Minutes. The motion carried by the following vote: Member Brooks Councilmember Absent: Member Nadel, Member Quan and Chair Reid Councilmember Aye: 2 Determination of Schedule of Outstanding Committee Items A motion was made to *Approve with the following amendments. The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: 2-1 An informational progress report regarding the ""Pathways to Change"" Juvenile Repeat Offender Program Scheduled to the *Public Safety Committee 2-2 A report regarding the discussion from the December 11, 2003 Citizens Police Review Board Hearing regarding crowd control in the City of Oakland Scheduled to the *Public Safety Committee From February 10, 2004: Subject: Watershed Improvement Program 1. From: Public Works Agency Recommendation: Receive an annual informational report regarding the City of Oakland's Watershed Improvement Program for 2003 The Committee directed staff to submit a Rules scheduling request for the purpose of transferring this report to the February 10, 2004 Public Works Committee.",1,PublicSafetyCommittee/2004-01-13.pdf PublicSafetyCommittee,2004-01-13,"*Rescheduled to the *Rules & Legislation Committee From Pending/No Specific Date: 6. A report from the Chief, Oakland Police Department, on the results of the KPa Consulting Engineers report on the Police Administration Building (PAB) and on site proposals for a new PAB 9. A report from the Chief, Oakland Police Department, regarding the policy and fiscal issues of the proposed new Police Administration Building The Committee directed staff to schedule Items 6 and 9 as soon as possible. From For Tracking Purposes: Subject: Community Policing 13. From: Oakland Police Department Recommendation: Receive the status report from the Chief, Oakland Police Department, on implementation of the Police Department's reorganization to expand community policing Attachments: Scheduled to the *Public Safety Committee Subject: Laboratory Information Management System (LIMS) 3 From: Oakland Police Department Recommendation: Adopt a Resolution authorizing a professional services agreement with Forensic Technologies, Incorporated in the amount of two hundred eighty-two thousand two hundred three dollars($282,203) for the installation of a Laboratory Information Management System (LIMS) for the Forensic Science Laboratory of the Oakland Police Department Attachments: 3.pdf, Item 4 1-27-04.pdf The Committee directed staff to provide a Supplemental report regarding access to the federal database system, including other vendors and systems. Continued to the *Public Safety Committee 3.1 Subject: Laboratory Information Management System (LIMS)-Impartial Financial Analysis From: Office of the City Auditor Attachments: 3.1.pdf, Item .11-27-04.pdf Continued to the *Public Safety Committee Subject: Emergency Preparedness Audio/Visual Communication Equipment From: Oakland Police Department Recommendation: Adopt a Resolution authorizing the City Manager to accept and appropriate nineteen thousand two hundred seventeen dollars and ninety- four cents ($19,217.94) from the Port of Oakland to the Police Department for the purchase of emergency audio/visual communications equipment, hardware, and related computer support Attachments: 10.17CC.pdf, 78303 C.M.S..pdf Item pdf A motion was made by Member Brooks, seconded by Member Quan, that this matter be *Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 20, 2004. As a Consent Item The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: Subject: Service Delivery Districts 5 From: Office of the City Manager Recommendations: Receive the status report regarding the reorganization of neighborhood service delivery Attachments: Item .pdf",2,PublicSafetyCommittee/2004-01-13.pdf PublicSafetyCommittee,2004-01-13,"The following individual spoke on Item 5 and did not indicate a position: - Sanjiv Handa The Committee directed staff to return with a follow-up report prior to the Fiscal Year 2003-2005 mid-year budget cycle. A motion was made by Member Nadel, seconded by Member Brooks, that this matter be *Received and Filed. The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: Subject: Police In-Car Video Systems 6 From: Oakland Police Department Recommendation: Receive an Informational Report regarding the use of In- Car Video (ICV) Systems as a means to reducing allegations of police misconduct Attachments: 03-0313.pdf 6.pdf The following individual spoke on Item 6 and did not indicate a position: - Sanjiv Handa A motion was made by Member Nadel, seconded by Member Brooks, that this matter be *Received and Filed. The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: Subject: Vehicular Pursuit Policy From: Oakland Police Department Recommendation: Receive an Informational Report comparing the Oakland Police Department's Policy, Procedures, and Precautions used for vehicle pursuits to those of other cities Attachments: 10.10CC.pdf, 7.pdf, Item 3 10-14-03.pc The following individual spoke on Item 7 and did not indicate a position: - Sanjiv Handa The Committee requested a Supplemental report regarding the number of vehicle accidents related to police pursuits. *Received and Forwarded to the Concurrent Meeting of the Oakland Redevelopment Agency/City Council Subject: Sideshow Abatement 8 From: Oakland Police Department Recommendation: Receive an Informational Report regarding the cruising abatement activities in Oakland Attachments: 8.pdf The following individual spoke on Item 8 and did not indicate a position: - Sanjiv Handa A motion was made by Member Quan, seconded by Member Nadel, that this matter be *Received and Filed. The motion carried by the following vote: Member Nadel, Member Brooks, Member Quan and Chair Reid Councilmember Aye: Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES) The following individual spoke during Open Forum: Sanjiv Handa Adjournment There being no further business, and upon the motion duly made, the Oakland City Council Public Safety Committee adjourned the meeting at 9:10 p.m.",3,PublicSafetyCommittee/2004-01-13.pdf PublicSafetyCommittee,2004-01-13,"In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When NOTE: possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk Phone: (510) 238-7370 Fax: (510) 238-6699 Recorded Agenda (510) 238-2386 Telecommunications Display Device: (510) 839-6451",4,PublicSafetyCommittee/2004-01-13.pdf